Update and Changes Page
The CHSAD Coaches Handbook is updated annually. Coaches are expected to read the handbook in its entirety prior to signing off that they understand the philosophy, policies and procedures of the CHSAD. In an effort to save time and redundancy, coaches who are retained by the CHSAD may refer to this page for annual updates/changes to this handbook.
The entire handbook has been rewritten. Coaches are advised that they are responsible to understand its contents in their entirety.
Table of Contents
1 Update Page
2 Table of Contents
-Statement of Purpose
8 2006-2007 CHSAD Goals
-Team Assignment Philosophy
-Playing Time Philosophy
10 Tryout Criteria Recommendation
12 CHSAD Athletic Policy
-Sources of athletic policy
-Interscholastic Or Club Sport?
-2006-2007 Athletic Offerings
-Adding Or Dropping A Sport
-Who Can Coach At CHS?
14 Participation Requirements For Athletes
15 Athletes playing more than one sport
16 CHSAD Code of Conduct
19 OSAA Rules To Remember
20 Communication Policy
22 Managing Medical Emergencies
23 Inclement Weather Closures
24 Parent Grievance/Complaint Procedures
25 Player/Parent Handbooks
27 Lettering Policy
28 Transportation Policy
29 Bus Procedures/Student Conduct/Coaches Responsibilities
-Club Sport Transportation
31 Off Season Coaching Guidelines
32 Facilities Responsibilities/Use
-Facility Use Priorities
-Care For Facilities
-Access To Facilities
-Locker Room Responsibilities
34 Equipment Guidelines
-Care of Equipment
-Storage of Equipment
37 Purchasing Procedures
38 Admission To Games
39 Team Support/Ceremony Guidelines
40 Head Coaches Job Description
42 Assistant Coaches Job Description
43 Legal Responsibilities of Coaches
44 Promoting Healthy Lifestyles For Athletes
45 Role Modeling
46 Supervising Assistant Coaches
47 Coaches Evaluation Policy
48 Calendars Of Events
-Important Dates (first practice, OSAA calendar year)
-Coaches Meeting Dates
-Booster Club Meeting Dates
Preseason Goal Setting Form
Head Coaches Evaluation Packet
Code Of Conduct
OSAA Physical Form
CHSAD Proof Of Insurance Form
Player Participation Permission Form
Commitment And Expectation Sheet
Transportation Release Of Liability/Policy
Adding/Dropping Sport Policy/Forms
Facility Use Form
Welcome To The CHSAD
On behalf of the Creswell School District Board of Directors, the community of
Creswell, and the staff at
This year is one of dramatic change for the CHSAD. With new membership in the PacWest Conference we enter a new era in athletic competition. An era we hope to capitalize on and make strides toward competitive parity across our athletic curriculum. With several new coaches amongst us you will see new faces working with our students and our veteran coaches. In addition, this new handbook is intended to be a useful tool that can answer many of your policy and procedural questions, hopefully facilitating communication and making your job more efficient.
In closing we would like to thank you and your families in advance for the many sacrifices you and they will make over the next year. We know the demands of coaching and value the contributions you and your family will make to our student’s success. Have a great year, and if we may be of service to you, please let us know!
Board of Directors:
Mr. Gary Clark
Mrs. Kathy Thompson
Mr. Ken Leatherman
Mr. Mike Arnold
Mr. John Sells
Mr. Lee Konouvsky
Mrs. Anne Freske
District Office Staff:
Dr. Rick Stuber: Superintendent
Mrs. Jennifer Heiss: Business Manager
Mrs. Marilyn Cruzan: District Secretary
Mr. Monty Hull: Maintenance Manager/Head Custodian
Mrs. Theresa Bichsel: Transportation Director
CHS Office Staff:
Mr. Jan Ophus: Principal
Mr. Mark Risen: Athletic Director
Mrs. Kathi Jackson: Administrative Secretary
Mrs. Cheri Teuscher: Secretary
CSD EXTRACURRICULAR PHILOSPHY
The Creswell School District (CSD) is to provide a variety of experiences to aid in preparing all students for success. The athletic program of the CSD is an integral piece of its total educational structure and will be funded and administered accordingly.
athletic program of the CSD is to be administered in accordance with the best
practices employed in a modern system of education. Additionally, the program
will be conducted in accordance with the rules and regulations of the Oregon
School Activities Association (at
The district-wide athletic program will prepare students for success by encouraging involvement, development of character, positive individual traits, and fulfillment of competitive desires. The student athlete will learn the value of practice, fair play, conditioning, self-discipline, adherence to rules and policies, willingness to work, ability to persist, and an ability to analyze why they lost and how to compensate for it. They will learn to be humble in victory and to learn from defeat. The student will garner an appreciation for teamwork and ethical conduct while fostering a sense of belonging to the school and community. In the effort to offer a cohesive and coordinated educational program, the district insists upon ethical behavior and good citizenship of its student athletes not only on the athletic field, but also in school, in the classroom, in the home, and amidst the community. As the needs of the community’s children change in regards to athletics, the athletic program will be dynamic in its focus and consideration of new opportunities for student participation.
A) Physical, mental, social, emotional growth and development.
B) Acquisitions and development of special skills relevant to that program.
C) Teamwork through the development of values such as loyalty, cooperation, membership, fair play and other desirable social traits.
D) Directed leadership and supervision that stresses self-discipline, self-motivation, excellence, and the ideals of good sportsmanship that make for winning and losing graciously.
E) A focus on activity programs that creates a sense of unity for student body, faculty and community.
F) Goal setting and achievement.
G) The development of worthy use of leisure time in later life, either as a participant or spectator.
H) Participation by the most skilled that will enable these individuals to expand
possibilities for future vocational pursuits.
2006-2007 CHSAD Goals
The following goals are intended to provide coaches in the CHSAD with a sense of direction for the overall athletic department in the 2006-2007 school year. Coaches should construct their seasonal goals in congruence with the following guidelines, considering how their program, and they themselves, can contribute to the achievement of each.
The CHSAD will work to improve sportsmanship across the athletic department in the 2006-2007 school year. Players, coaches, parents and fans will be encouraged to adopt the PacWest Conference sportsmanship motto as their own. Furthermore, players and coaches will be tasked with exemplifying outstanding sportsmanship at all times, role modeling for fans and parents to follow.
The CHSAD will place great emphasis on the overall physical development of their student athletes during the 2006-2007 school year. While much of the physical development will be of a sport-specific nature, coaches are encouraged to implement SAQ (speed-agility-quickness), weight/strength training, overall conditioning and plyo-metric development into their physical fitness regiments with the goal in mind of increasing long-term physical development for their student athletes. Of primary importance in this development should be essential use of the weight room.
Goal #3: Community Relations
The CHSAD will improve its relationship with the community during the 2006-2007 school year. Through public appearances and speaking engagements by coaches and athletes at various functions such as Pep Assemblies, Kiwanis Club, Rotary, American Legion, Masonic Lodge, Bulldog “Magic” Auction, the Hall of Fame Banquet, School Board Meetings, and during various school and community events, the CHSAD shall become a much more visible element of the community.
Coaches in the CHSAD will demonstrate the utmost professionalism throughout the 2006-2007 school year. Through informal and formal variables such as organization, communication, healthy relationships, problem solving, sportsmanship, punctuality/attendance, professional development, and community interaction, the CHSAD coaching staff will strive to model professionalism in coaching at all times.
The CHSAD will take advantage of the OSAA reclassification and its subsequent placement in the PacWest Conference by establishing itself as the best overall athletic program in the new conference. By modeling intangible variables such as sportsmanship and professionalism, while also seeking tangible measures such as wins, playoff appearances, and conference/state finishes across the department, the CHSAD will strive to leap to the forefront of the newly created PacWest Conference.
CHS ATHLETIC DEPARTMENT PHILOSOPHY
As athletics is an extracurricular activity, coaches and athletes must understand that the role athletics serves in the student growth process is to provide an additional skill set complimentary to those learned in the classroom. This skill set includes, but is not limited to; academic excellence, personal character development, collaborative expectations, physical fitness/development, competitiveness, teamwork, selflessness, goal setting, sportsmanship, citizenship, sport-specific I.Q./skill development, membership, ownership, commitment, responsibility, self-discipline, performance, and public relations. This unique skill set is the essence and primary rationale for the Creswell High School Athletic Department (CHSAD).
The CHSAD also believes that a holistic approach to the student-athlete growth process serves the students best interest. Therefore, student-athletes are encouraged by members of the CHSAD to participate in multiple sports annually, as this provides CHS athletes with the greatest holistic growth opportunities possible.
Finally, it is understood amongst members of the CHSAD coaching staff that the mission of the CHSAD is to promote the development of lifelong skill sets through a holistic multi-sport curriculum that is athletically based.
It shall be a goal at the varsity level to field the most competitive team possible, to win each contest, and to provide for long-term development of players. It shall also be a goal of the coach to maximize the playing time of each player (that is eligible to compete) in each contest. If these two goals come into conflict, it will be the coach’s discretion which goal to pursue.
While the CSD emphasizes maximizing participation, it also understands the necessity for coaches to maintain a reasonable amount of autonomy in determining squad size, team membership, and individual program philosophy in terms of playing time and team assignments.
The following overview is a generalized view of how teams are constructed in various programs (it should also be understood that not all programs will field three teams due to a lack of participation or logistical inability).
JV2 – squad – composed primarily of freshmen who do not have the necessary
skills to currently move up to the JV or varsity level.
JV1 – squad – composed primarily of juniors, sophomores, and freshmen. Players on this team are considered to be the best available to fill varsity positions in the coming year, or due to injury or illness.
Varsity – composed of what is considered the most skilled and experienced players available. These athletes should have a high desire to succeed and excel.
The following tryout criteria are universal to all sports and are provided as an example of ways to make the tryout process more objective (and less subjective) for coaches, athletes, and parents. Each domain listed below should be sub grouped into an evaluation rubric for each athlete that tries out. By separately evaluating each athlete on a scoring rubric, athletes and parents are provided with a quantified assessment of the athlete’s qualifications for membership on the team as compared to other athletes that tryout. Furthermore, this differentiation assists in communicating that there are multitudes of variables considered when making team selections, thus lending support to athletes who perform different roles in different contexts. Meanwhile, the rubrics also assist coaches in communicating what their program values in its members. Finally, even for players that make the team, evaluating players in this manner during tryouts provides the coach with an objective tool by which to begin to decide what role each athlete that makes the team will assume. The following list is not in any particular order.
One area to be assessed when deciding whom to cut is whether or not the student athlete’s grades are good enough that they are eligible. Coaches should also consider whether or not the student’s current grades make the student an eligibility risk. In addition, citizenship is a quality valued by the CHSAD that coaches should consider when determining who makes their teams. Academic standing and citizenship may be the final deciding factor between two relatively equal athletes. Assessing a player’s citizenship also includes evaluating their sportsmanship and attitude at large.
A simple way to account for this variable during tryouts is to require student athletes to provide a progress report during tryouts that includes both a letter grade for their academic achievement and a citizenship grade for their classroom behavior. Coaches should be diligent at looking at the student’s grade(s) in each class. Furthermore, coaches should also consider discipline referrals, attendance, and teacher assigned detentions when scoring athletes in this category.
“The way we do some things is the way we do all things” epitomizes this category as students who are good citizens and good students are most often good athletes.
Athletic potential refers to a student athlete’s future in the sport they are trying out for. A simple way to account for this variable is that if an older student athlete has identical skills to a younger student athlete, the younger student athlete will be kept as they clearly have greater athletic potential. Secondly, if two student athletes are the same age, the one with greater athletic potential will be kept. Again, athletic potential is only one category to be assessed, but it may be the category that breaks a tie in the event that all the other categories are ties. Remember, “Potential is mans attempt at prophesizing!”
The overall fundamental skills of each athlete should be comprehensively assessed during tryouts. Those athletes with a greater skill set should be shown favor for positions on the team. While some players may be masters of one skill, others may be masters of multiple. For instance, a player may be a great shooter, but that may be their only skill. Meanwhile, another player may not be a great shooter, but make their team better because they utilize several intangible fundamentals that may make their team better. It is the coach’s responsibility to place value on all types of players based on the value that individual players skill set brings to the game. Again, this is only one variable to consider when deciding who makes the team, but it may be a category that breaks a tie between players. Regarding fundamentals John Wooden once said, “If you do the little things well, the big things will take care of themselves!”
An athlete’s ability to follow directions, accept constructive criticism, take direction, execute the coaches strategy, and to work hard should also be assessed by coaches during tryouts. Coaches should assess a player’s ability to be coachable compared to other players when determining who makes the team. The quote, “There are three kinds of effort universal to all sports; mental, physical and emotional. Those that are GREAT are doing all three at any given moment” is a great quote to understand coachability.
All teams have a variety of roles they need filled in order to be successful. When evaluating players and deciding who makes the team, coaches should consider the student athletes ability to fill a current and/or future role within the program. In addition, coaches should communicate to athletes what roles they value and assess athletes on a personal basis per their ability to fill one of those roles within the program. Magic Johnson addressed roles when he said, “When I was playing I didn’t care what I had to do to help us win, I just wanted to win. If I had to rebound that night, score the next, get the ball to our scorer, shut down their best player, or hit the game winning shot, I didn’t care. I just took on whatever role the team needed me to take on so that we could be successful!
The policies and guidelines in this handbook were constructed from CSD Board of Directors policy, discussions at head coaches meetings, Oregon Revised Statutes and Administrative Rules, the CSD Athletic Review Committee, OSAA rules and regulation, PacWest Conference Policy, and CHS past practices/policy/procedure.
Interscholastic or Club Sport?
The Creswell High School Athletic Department (CHSAD) provides administrative oversight for thirteen varsity sports. All thirteen of those sports maintain similar academic, attendance, behavioral, and athletic expectations for coaches and participants.
The sole difference between a “club” sport (* next to name below) and an
“Interscholastic” sport is funding. The interscholastic sport receives its primary funding from the school district, booster club and FAS committee, while participants in club sports fund the program themselves. All athletic offerings at CHS are subject to the conditions, policy and expectations as outlined in this handbook, regardless of designation (Club or Interscholastic).
2006/2007 Athletic Offerings
Fall: Winter: Spring:
Football Girls Basketball Baseball
Volleyball Boys Basketball Softball
Cross Country Wrestling Track and Field
Cheerleading Cheerleading Equestrian Team*
Girls Soccer* Swimming* Golf*
Boys Soccer* Equestrian Team*
Due to the unique nature of some club sports, various club sports may receive more, or less, direct or indirect support from the school district as based on need.
Adding or Dropping a Sport?
The CSD has adopted procedure for the addition of a new sport to the CHSAD, or the subsequent elimination of a sport due to lack of interest in the program. Please see the appendix for protocol and forms if interested.
Who Can Coach/Advise At CHS?
Any adult working with CHS students must meet the following criteria prior to attending any team functions.
A) They must have administrative approval from the CHS principal and/or AD.
B) They must pass a background check at the district office.
C) They must be ASEP certified.
D) They must have a current First Aid/CPR card.
E) Head coaches are responsible to insure that criteria 1-4 above are met prior to
any adult working with students under their supervision.
The CHSAD will endeavor to hire/retain the most qualified coaching applicants possible, whether a “club” or “interscholastic” coach. The AD and/or Principal will hire head coaches, while the AD/Head Coach will hire assistant coaches.
All vacant coaching positions in the CHSAD are subject to
the hiring procedures and policies of the
The CHSAD will make every effort to hire certified coaches when feasible.
Team Rosters. Following the coaches first preseason meeting, and prior to the team’s first practice, each head coach must provide the athletic directors secretary with a team roster. This team roster will be used to determine athlete eligibility based on the criteria outlined below.
Eligibility Clearance. Coaches must be aware and communicate to the athletes in their program that prior to participation of any kind, each athlete must have the following items on file with the athletic directors secretary.
1) A completed and signed Parent Permission Form.
2) A completed and signed CHSAD Code of Conduct.
3) A completed and signed Medical Release Form.
4) A current Physical on the OSAA approved physical form.
5) Receipt of Participation Fees Paid.
6) Proof of Medical Insurance.
Eligibility Lists. Coaches will be provided with an eligibility list from the athletic directors secretary prior to their first practice indicating which athletes are “cleared” to participate and which athletes are not. Athletes who have not completed the aforementioned criteria shall be withheld from participation until cleared by the AD.
Fellowships. Coaches should also be aware, and communicate to athletes in need, that “fellowships” and reduced fees are available to athletes who can prove the need. Fellowships and reduced fees can only be approved by AD, and coaches should use discretion when communicating these opportunities so as to preserve the dignity of the student-athlete.
CHS student athletes may play more than one sport per season with the approval of the athletic director and the head coach of each sport the athlete wishes to participate in. When determining if a student athlete will be allowed to participate in two sports the following variables will be considered.
A) The student athlete’s academic standing must be stable enough to support participation in another sport without jeopardizing the students academic performance.
B) The parent of the athlete must support the student’s participation in both sports.
C) The student athlete must be in good standing with the coaching staff and teammates in each program.
D) Prior to approval one sport will be designated the student athletes primary sport. The student’s commitment to their primary sport will have precedence over their commitment to the secondary sport.
E) If the student athlete’s role in their primary sport begins to suffer due to participation in a second sport, the head coach of the primary sport reserves the right to revoke the two sport privilege. Such revocation requires athletic director approval.
F) Student athletes participating in more than one sport per season will only be charged one athletic fee.
G) Student athletes that wish to join teams after the tryout period is over, or after the second week of the season, must have athletic director approval.
H) Student athletes may not start a season in one sport, quit that sport, and then participate in another sport during that same season. Student athletes that quit a sport may not train under the direction or influence of a CHSAD coach, or use CHSAD facilities for training during the season in which the athlete quit the sport. Student athletes that are removed from CHSAD teams for disciplinary reasons must abide by these same rules.
Student Athlete Code of Conduct
The Creswell School District Board of Directors and
A) The student will be suspended from participation in one third of the scheduled games/contests/meets for the sport season in which they are a current participant. And,
B) In the event there are not enough games/contests/meets left in the current season for the student to serve their entire suspension, the suspension will carry over into the next sport the student participates in. The student will be required to finish their suspension prior to participating in any games/contests/meets during the new sport season.
C) This suspension policy applies to all sports a student may be participating in, even if the student is playing multiple sports at one time.
1. Notify student and parent/guardian.
2. Meeting scheduled by the athletic director and/or principal with the parent/guardian and student.
3. The student and/or parent will have the opportunity to choose one of the following options;
A) A one calendar year
suspension from participation in
B) Completion of a substance rehabilitation program (to be paid for by parent and/or student) as outlined below which would reduce the one calendar year suspension to a one-third of the season suspension as outlined under “First Offense.” To exercise this option the student must;
1) Provide official documentation of a completed, state recognized, substance rehabilitation program consistent with the substance the student used.
2) Begin serving the one calendar year suspension until the rehabilitation documentation is provided and verified by the high school administration.
3) Upon verification of the completion of the rehabilitation program, the student’s suspension will be made consistent with “first offense” as listed above.
4) In the event the rehabilitation program takes longer than the suspension outlined in “first offense” above, the student will forfeit the additional games/meets/contests they missed while completing the rehabilitation program.
1. Notify student and parent/guardian.
2. Meeting scheduled by the athletic director and/or principal with the parent/guardian and student.
3. The student will permanently forfeit participation in athletics.
Q. Questions regarding this code of conduct should be directed to the athletic director and/or the principal.
By signing below I, the parent/guardian, and my child, the student athlete, acknowledge that we have read and understand the above rules and regulations related to the athletic departments code of conduct and will abide by them. We also understand the consequences and penalties for these rules and regulations if they are violated.
Student Athlete’s Signature _______________________________________________
Student Athlete’s Printed Name ____________________________________________
Parent’s Signature _______________________________________________________
Parent’s Printed Name ___________________________________________________
Address __________________________________________ Phone _________
OSAA Rules To Remember
1) The OSAA Calendar Year;
The OSAA calendar year for the 2006/2007 school year is August 21, 2006, through May 26, 2007. During the calendar year coaches affiliated with any program at CHS may only work with (coach) their teams during their designated season (see 2006/2007 CHS sport offerings above for OSAA seasons, and OSAA handbook for first practice date/ending date of each sport). During the remainder of the calendar year coach/athlete interaction is governed by the rule of two.
2) The Rule of 2
The OSAA rule of two is a rule applied to team sports during the OSAA calendar year, but outside the designated season for that sport. The rule states that coaches of team sports may only work with two athletes at a time during these times of the year. The exception to this rule is an “open gym/field” opportunity that places no limit on whom may attend the function.
3) Undue Influence
The OSAA undue influence rule is the attempt by any person (including but not limited to coaches, boosters, teachers, administrators, parents, alumni) to induce the attendance of a student at a public or a private member school for purposes of athletic participation. This includes off-season contact as well.
4) Open Gym/Field
The OSAA open gym/field policy allows coaches to open up the gym, or make a field available, to student-athletes during their sports off-season. However, there may be no coaching done whatsoever, the coach cannot limit who attends (meaning the coach can not determine who participates), nor can he/she require student-athlete attendance.
5) Student Athlete Eligibility
Generally speaking, the OSAA requires students to pass five of seven classes the semester prior to their participation in an OSAA sanctioned activity. In addition, the student must also be currently enrolled in at least five of seven classes, and currently passing at least five of seven to compete.
6) Ejection Rule
Any coach ejected from an OSAA contest will face fines and suspension of duties. The coach will pay any fines they are assessed. Any player ejected from an OSAA contest will face a suspension. Coaches and athletes will serve their suspension pending investigation of the events.
Effective communication is the cornerstone of any successful organization including the CHSAD. Therefore, members of the CHSAD will be diligent in their efforts to communicate in a proactive, constructive, and effective manner. The following guidelines will assist coaches in effectively communicating on behalf of the CHSAD.
Be Proactive! Coaches should strive to communicate in a proactive manner at all times. Examples of times to communicate proactively include producing a player/parent handbook, holding a preseason player/parent meeting, designing/issuing/utilizing a season calendar that includes practice/game dates/times, utilizing a player/parent commitment and expectation sheet, and providing adequate notice for meetings or changes to schedules.
Keeping the AD/Principal informed of injuries, incidents and issues in a proactive manner shall also occur.
A) Professionalism. As representatives of the CHSAD, all communications made by coaches shall demonstrate the utmost professionalism.
B) Parent communications. All coaches need to establish and communicate an operational method for parents and athletes to communicate concerns and needs. This operational method shall be documented and included in the parent/player handbook and commitment/expectation sheet. Coaches are advised to inform parents in their handbook that game day meetings with coaches will not occur, but appointments may be made for parents to share concerns at other times.
C) Problem solving. Parents will be encouraged by the coach and administration to seek resolution to issues beginning with the coach. If this meeting fails to resolve the matter, the parent may then ask for a meeting with the AD, who may also be supported by the principal. If the matter is still unresolved, coaches should understand that parents have the right to formally complain at the district level.
D) Media. Communication with the media is another responsibility of coaches.
Following games the media will need to be notified and provided with statistics, quotes, and a brief description of the events of the game. For the 2006-2007 school year a Creswell Crescendo student will be writing copy for the Creswell Chronicle, reporting on all teams. Coaches are to make themselves available to student writers in order for their game reports to get published. The AD and/or principal must approve all information and materials released to the media, including article copy.
The following media shall be contacted following games.
1) The Creswell Chronicle (home or away), phone #
2) The Register Guard (home or away), phone #
3) The Oregonian (home), phone #
E) Online. In addition to contacting the media, coaches are also advised not to post entries in various chat rooms or sports forums such as Oregonlive.com or Myspace.com. Students often utilize these forums in a negative capacity, with controversial and argumentative entries being posted. Participation in such activities is unprofessional and potentially damaging to the CHSAD and its coaching staff.
F) Meetings. Head coaches are also required to attend all PacWest Conference meetings on behalf of their program and the CHSAD. While attending these meetings coaches should communicate concerns on behalf of the CHSAD as discussed with the AD. Furthermore, coaches should use discretion when nominating student-athletes for all-conference awards, insuring that the accomplishments of the nominees truly encompass the merit of the award.
G) Athletic Director. Coaches are also responsible to insure that they proactively communicate with the AD their fundraising plans, off-season programs/plans/schedules, purchasing/reimbursement/equipment needs, facility needs, parent/athlete complaints and any other needs/concerns pertinent to their program.
H) Teachers. Communication with the CHS teaching staff is another responsibility of all coaches in the CHSAD. Coaches shall provide the teaching staff with a roster of team members and a method by which to communicate concerns regarding athletes to coaches. Prior to road games coaches shall share with the teaching faculty an updated roster of team members that will be traveling that day, as well as a dismissal time that athletes should be dismissed from class (15 minutes prior to bus departure). Coaches are also reminded that athletics is an extracurricular activity, and that support of the classroom teacher is an integral part of their role within the school community.
I) Coaching Colleagues. Proactive communication with coaching colleagues in the CHSAD is critical to establishing healthy and professional relationships. Coaches should never assume anything about one another, clear up concerns/issues immediately and fact to face, and show public support for one another at all times.
J) Player Communications. Coaches should strive to communicate proactively and positively with players. Players are often a product of “self-fulfilling prophecy,” or taking on a role/identity spelled out to them through the communication of others toward them. Therefore, coaches should be diligent in utilizing “positive euphemisms” in their communications with athletes, or positive outcome statements (statements that explain the desired outcome the coach is seeking from the player in a positive manner). For instance, “Darrell, you really need to hold your follow through when shooting the ball.” This communication tells Darrell how to do the task correctly with a positive outcome in mind. The statement also applies a physical action that Darrell can easily understand and execute to be more successful in the sport. In contrast, some coaches make the mistake of telling Darrell, “Darrell, you’re not holding your follow through!” Just the mention of the word “not” in the statement implies a negative activity, and one that places Darrell’s thoughts on what he has just done wrong, instead of what he needs to do right. This kind of communication has a profound psychological effect on both individual athletes and the overall team. In addition, it slows the development of the athlete as their focus is on what they are doing wrong instead of on how to do the strategy right.
In addition to utilizing “positive euphemisms,” coaches should clearly define player’s roles, proactively maintain individual player motivation, find attention opportunities for every athlete in their charge everyday, and continually seek opportunities to validate each players role within the program. Striving to communicate in this capacity will greatly reduce the number of unhappy, negative, and problem parents and athletes that coaches have in their program.
See the staff/coach directory in the appendix of this handbook for contact information.
Following an injury or accident involving a student the head coach, or his or her designee, needs to immediately complete a CSD accident/injury report (the same day). The information shared in this report needs to be as specific as possible. For instance, use the complete name of students, witnesses, and coach/supervisor. Provide descriptive, accurate information that is factual in nature. Give a detailed account of the incident, intervention taken, emergency contact communication that occurred, and any follow up information the administration might need.
Notify Administration. In addition to completing the report, insure that the AD/principal is notified immediately and that the accident report is given directly to the AD/principal.
See the appendix at the back of this handbook for a copy of the CHS accident report.
Managing Medical Emergencies
The following basic emergency medical guidelines are to be implemented in the event of an athletic injury:
1. Coach in charge will make an immediate general assessment of the injury, checking for:
a) First, any sign of unresponsiveness
b) Second, ABCs (Airway, Breathing, Circulation)
c) Third, for gross deformities, i.e. apparent fractures
d) Fourth, for general athletic injuries
2. In the event of a serious injury, the coach in charge must decide whether or not to call an ambulance. DO NOT MOVE A SERIOUSLY INJURED ATHLETE!!!
3. If contacting the emergency medical staff:
a) Coach in charge will designate a responsible person to call the ambulance.
b) Coach in charge will stay with the injured athlete
c) Callers are to give the following information to the dispatcher:
- Who is calling
- Where you are calling from (building/field/location)
- Phone number you are calling from
- What has happened
- Assistance being given
- Where to enter facility, if known
- Don’t hang up until dispatcher does
d) Callers report back to coach in charge
e) Coach in charge will send a responsible person to meet the EMTs and guide them to the location of the injured person.
4. Coach in charge will continue to give proper basic first aid procedures until qualified medical staff arrives and relieves the coach of that responsibility.
5. A copy of the athlete’s medical form should be available to be given to EMTs before leaving with the athlete.
6. Contact the parents/guardians and notify them of the injury.
7. Contact the AD and notify him/her of the injury.
8. File a written accident report with the AD.
Inclement Weather Closures
Parents and athletes have the right (just like all district patrons) to raise concerns and/or complain about something they disagree with in respect to their relationship with the CHSAD and/or its employees.
Regardless of the nature of the complaint, resolution of the issue that led to the complaint will be the focus for rectifying the situation. Resolution will begin at the lowest level possible with the least intervention necessary to resolve the issue (player/parent with coach would be lowest). At each level of resolution the parent or athlete lodging the complaint reserves the right to appeal the resolution, or decision of the representative of the school (coach/AD/principal), to that persons supervisor.
Complaints against coaches fall under two categories,
formal and informal. Formal complaints are when a parent completes a
Formal complaints require the district to follow its grievance process as established by board policy. This process takes time, investigation, and has procedural requirements. Therefore, coaches may anticipate the administration to formally investigate complaints of this nature.
Informal complaints fall under the following levels.
A) A level one informal complaint is typically of a procedural, philosophical, structural or minor behavioral/incidental nature against a member of the coaching staff. Complaints at this level can usually be resolved at or below the head coach level.
B) A level two complaint is usually a complaint that results from an unresolved issue at level one. However, level two complaints can also be derived from accusations of ongoing or long term negative treatment of players or parents, conduct unbecoming a CHSAD employee, poor situational/circumstantial interpretation or management by a coach, or parent/player disagreement/dissatisfaction with the coaches management of their program/team. Complaints at this level will usually be resolved at the AD/principal level.
C) Level three complaints involve an accusation of gross neglect and/or criminal behavior on behalf of the coach and will require the formal grievance process to be followed.
Despite the nature of any complaint, it will be the procedure of the CHSAD administration to provide due process for the accused and the accuser following any type of complaint.
Finally, philosophically speaking, the goal of this grievance process is to provide a constructive forum by which to resolve issues with the preservation of healthy relationships in mind.
Each head coach will produce a player/parent handbook to be issued to each athlete participating in his or her program. The handbook should be brief, but thorough, and include at least the following items.
A) A brief description of the coach’s philosophy regarding their sport.
B) Contact information for each coach/player in the program.
C) How/when to communicate concerns/suggestions/support/help with coaches.
D) A commitment/expectation sheet to be signed by the parent and the athlete. (see the appendix of this handbook for an example which can be reproduced electronically)
E) The commitment/expectation sheet shall include attendance, academic, substance abuse, work ethic, behavioral, transportation, nutrition/rest, grooming/game day attire, sportsmanship, parent/player expectations in each regard as listed above, notice of due process rights, lettering policy, eligibility requirements, hazing/bullying/stereotyping moratorium, and grievance procedures for issues/problems.
F) A practice and game schedule for the entire season.
G) Notification of FERPA rights.
H) School address, directions and locations for all away games/contests.
I) A detailing of the grievance procedure for parent/player complaints.
J) A mention of www.highschoolsports.net and how to access game schedules/changes of schedule/notification of cancellations from that site.
K) Notification of prayer at games. Players may organize informal prayer sessions prior to or after games, but must allow others to leave at this time and not create an uncomfortable environment for those of other faiths.
L) Lettering policy for the program shall also be included.
M) Tryout criteria and rubrics.
N) Team meal/team function/program tradition expectations and norms.
O) Cell phone/camera use in locker rooms.
P) Anything else specific to the sport the head coach feels should be included in the handbook.
The CHSAD places great emphasis on the academic achievement of their student athletes. With that in mind, the CHSAD will use the following guidelines to monitor student-athlete academic progress.
1) Student-athletes must pass five of seven classes at the conclusion of the semester immediately preceding their participation in a sport.
2) Student-athletes must be enrolled in at least five classes to be eligible. Those enrolled in only five must be passing all five to be eligible.
3) Student-athletes must be passing five of seven classes while they are participating in a sport.
4) Grade checks will occur the first week of each season and every three weeks thereafter. Grade checks during the first week of the season will influence tryouts/cuts.
5) Coaches shall institute measures within their program to support student athletes whose grades threaten their eligibility (if they have one ‘D’ or worse on a grade check). Suggestions include study halls, loss of practice/playing time, remedial instruction opportunities, tutoring, mentoring, etc.
6) Student-athletes who become ineligible during the season may remain ineligible until the next grade check (three weeks).
7) Student-athletes who become ineligible during the season may not participate in games/contests until the athletic director reinstates eligibility.
A copy of this eligibility section shall be included in the parent/player handbook.
Study Halls? Study halls are an effective method for student-athletes to pull up their grades. A great time for study hall is from 7:45-8:15am M-W-F, as this is a time that in building coaches and teachers must be in the building. Requiring students who have grades that threaten their eligibility to attend these study halls (or lose playing time) is an invaluable tool in motivating athletes. This is also a time that athletes can check in with their coach and access other teachers (in the courses they need help in) in their rooms. This can be difficult, however, when the coach is off staff. In this case, making arrangements with classroom teachers for classes in which the athlete is struggling is an effective tool. Off staff coaches merely need to set dates/times that they will require the athlete to see the teacher(s), and maintain continuous communication with that teacher to follow up on the athlete. Coaches should use their own creativity to find additional ways to support athletes who are struggling academically.
Head coaches shall develop a rationale for earning an athletic varsity letter in their respective programs within the following guidelines. (Activity and academic letters are assigned through ASB policy)
A) The rationale for earning a letter in the sport must be communicated in the player/parent handbook issued prior to the season.
B) Coaches should consider the athletes contribution to the varsity team throughout the entire course of the season when determining whether or not to award a letter.
C) The award of a varsity letter should have a quantifiable value of some kind (i.e. played half the quarters of total varsity games) that demonstrates the individual athletes contribution to the varsity team.
D) Coaches should remember that maintaining a higher value for a varsity letter (as demonstrated by a specific rationale for earning a letter) serves as greater motivation to athletes than maintaining a lower one.
E) Athletes must complete their responsibilities for the season and be in good standing with the coach in order to receive a letter.
F) All lettering policies and letters issued must have the approval of the AD.
Letter winners will be presented with their letter and certificate at the awards dessert at the conclusion of the season.
Interscholastic sports are provided transportation via the CSD Transportation Department (CSDTD). Club sports are responsible for their own transportation (see club sport transportation below).
The following guidelines pertain to the transportation of student-athletes involved in interscholastic sports.
A) The CSDTD, in conjunction with the AD, will schedule departure times to away contests. Departure times will be scheduled in order to have teams arrive at games one hour prior to game time.
B) Coaches will instruct student athletes to ask permission for release from class 15 minutes prior to their scheduled departure time (only teachers can actually dismiss them). This time will also be published in the daily announcements.
C) All student-athletes and managers/statisticians of the traveling program must ride school-sponsored buses to away events.
D) Prior to departure to a contest, the head coach will submit a list of names of everyone traveling on the bus to the CHS office (the list will literally reflect exactly who is physically on the bus). The coach will keep a copy of this list on the bus for him/herself.
E) Head coaches will ride buses to and from games unless approved by the athletic director.
F) Parents/legal guardians may secure their student(s) from school supervision at the conclusion of any away contest by signing a release form with the head coach of their sport. Parents/legal guardians wishing to release their student(s) to another responsible adult (at least 21 years of age) will need to obtain written approval by the principal and coach prior to leaving for the contest. When releasing a student to someone beside a parent, the coach will insure he/she has directly spoken to the student-athlete’s parent prior to the coach’s approval of said transportation arrangements.
G) Stopping for meals is at the discretion of the bus driver. Coaches need to get approval of the driver prior to making meal arrangements on the road.
H) Coaches should communicate an anticipated return time for buses coming back from away contests. It is further advised that once the bus is within thirty minutes of CHS, students should use their cell phones to schedule pick up by parents at CHS. Coaches must stay, and supervise students, until the last student is picked up by their parent/guardian.
I) Coaches are to administer CSD policy, as outlined below, in regards to student-athlete behavior on buses.
Club Sport Transportation
Club sports within the CHSAD will provide private transportation for their student-athletes. The following guidelines pertain to transporting club sport participants.
A) Anyone transporting CHS students in their private vehicles must have CSD approval (see transportation release and liability form in appendix of this handbook)
B) The head coach, in conjunction with the AD, will schedule departure times to away contests. Departure times will be scheduled in order to have teams arrive at games one hour prior to game time.
C) Coaches will instruct student athletes to ask permission for release from class 15 minutes prior to their scheduled departure time (only teachers can actually dismiss them). This time will also be published in the daily announcements.
D) Head coaches will instruct drivers to pick up departing students on the east side of the school near the locker rooms.
E) Prior to departure to a contest, the head coach will submit a list of names of everyone traveling (and with what driver) to the CHS office (the list will literally reflect exactly who is physically in each vehicle). The coach will keep a copy of this list for him/herself.
F) Parents/legal guardians may secure their student(s) from school supervision at the conclusion of any away contest by signing a release form with the head coach of their sport. Parents/legal guardians wishing to release their student(s) to another responsible adult (at least 21 years of age) will need to obtain written approval by the principal and coach prior to leaving for the contest. When releasing a student to someone beside a parent, the coach will insure he/she has directly spoken to the student-athlete’s parent prior to the coach’s approval of said transportation arrangements. (It is assumed that students traveling to a game with a particular parent will return with the same parents unless addressed under ‘F’ above)
G) Coaches should communicate to parents an anticipated return time for participants coming back from away contests. It is further advised that once the traveling group is within thirty minutes of CHS, students should use their cell phones to schedule pick up by parents at CHS. Coaches must stay, and supervise students, until the last student is picked up by their parent/guardian.
Off-Season Program Guidelines
The CHSAD recognizes the need to provide growth opportunities for student-athletes throughout the year. While the athletic department’s emphasis is to encourage multi-sport athletes, it is understood by coaches in the department that off-season opportunities can be provided for student-athletes to work on a particular sport/skill.
However, it is also agreed upon by coaches that in-season sports take precedence over off-season offerings, and that coaches are expected to encourage athletes to participate in CHSAD programs throughout the year. Furthermore, the use of CHSAD facilities and equipment, as well as the scheduling of off-season opportunities will be of secondary importance in relation to in-season sports. Finally, coaches are directed to use the following guidelines when considering off-season developmental opportunities for their student-athletes.
A) The athletic director, prior to their commencement, must approve all off-season developmental opportunities.
B) Facility use forms must be used during the off-season to communicate facility needs. See the appendix of this handbook for a copy of the form.
C) Only head coaches may organize off-season developmental opportunities. Once the opportunities are organized, assistant coaches may assist in supervision. Head coaches, however, remain responsible for the adherence to CHSAD policy.
D) When scheduling off season opportunities (open gym, weight room time, skill development workouts, etc.) coaches must avoid overlaps with in season practice/game times as this structurally discourages multi-sport athletes.
E) Off-season development opportunities are also limited in scope to the following dates;
Fall training/open gym/field dates: Oct. 1 to November 5.
Winter training/open gym/field dates: Jan 1 to February 18.
Spring training/open gym/field dates: April 1 to May 25.
F) Coaches providing off-season opportunities for athletes need permission of the in-season head coach prior to working with any athlete that is participating in an in-season sport at the time of the off-season developmental opportunity.
G) Coaches shall adhere to all OSAA regulations when conducting off-season opportunities.
H) Summer league contests, or play dates outside of the OSAA calendar year, are at the discretion of the head coach to schedule. Transportation, funding, and supervision of summer league contests are the responsibility of the head coach and/or patrons of the particular sport.
During the OSAA calendar year the athletic director will schedule games and officials. Outside the OSAA calendar year head coaches are responsible for their own scheduling.
The CHSAD values the contribution that all its members make in providing outstanding support for CHS programs. However, to prioritize the demand on facilities, the following guidelines will be used.
A) In season activities at CHS will have top priority to CHS facilities.
B) CMS in-season needs for CHS facilities will have next priority.
C) Off-season activities involving CHS students will follow next.
D) Youth programs designed to support CHS offerings will be next in line for access to CHS facilities.
E) Community functions that CHS provides facilities for will, at times, take precedence over C/D above, as it a duty of CHS to provide facilities for its patrons for important community events.
F) Adult recreation groups may sign out CHS facilities for use when available.
G) With the exception of groups (A/B) above, the remaining groups must obtain a facility use form from the athletic office prior to use of CHS facilities.
Care For Facilities
It is the responsibility of the each coach to care for the CHS athletic facility under his or her supervision. Care, in this context, means the facility is clean, groomed, properly maintained, safe for student-athlete use, used within district policy and expectation, and those using it are using it under the pretence they were provided the facility for.
Coaches should pay particular attention to materials, clothing, equipment and other items that may pose a risk to student-athletes, insuring that the environment is “safe” prior to the start of any athletic activity. Specific mention should be given to student clothing, balls, and equipment that athletes may step or slip on. Removing these items from the immediate playing area will help insure a safe environment. In addition, pieces of metal, wood or glass that pose a danger to student athletes should be removed and reported to the AD/head custodian prior to placing participants in the area for competition.
Coaches must also monitor the facilities under their direction for vandalism, damages by athletes in their charge, and for proper upkeep. Coaches are advised to report any defacing of facilities to the AD/principal/head custodian.
Access To Facilities
Of significant note in the care for facilities is the issuance of keys and access to CHS athletic venues.
Keys to CHS buildings and rooms are assigned to staff only, and are for the use of staff only. Keys are not to be reproduced by anyone except authorized CSD staff. Keys are never to be given to students unless the student is under the immediate supervision of a staff member, and the key is provided on a momentary basis.
Coaches should be sensitive to the areas of CHS they access as many areas around the building contain professional and private possessions of other staff members. Access by key for staff members, therefore, is limited in scope to access by need for that particular staff member.
In addition, coaches that need access to other areas of the campus need to attain permission for that access prior to using those areas. This would include the permission of a classroom teacher to use their classroom, the PE instructor to access his or her office, to enter some other coach’s storage area, etc.
Finally, it is the responsibility of the head coach to insure that all facilities accessed by players, coaches, parents and spectators are secured prior to the coach’s departure from the CHS campus.
Locker Room Responsibilities
The CHSAD expects student-athletes to maintain a clean and orderly locker room area at all times. Locker use, as well as team room use, is a privilege. The following guidelines will assist coaches in maintaining appropriate locker room decorum.
A) Coaches should maintain a journal of what locker is assigned to what student, and the combination of the lock on that locker. Lockers, combinations and locks can be retrieved from the PE instructor.
B) Coaches are to be present when student-athletes are in the locker room area. In the event of a male/female supervision conflict, coaches are expected to supervise as closely as possible (or within reasonable proximity).
C) Coaches may not leave until the last student-athlete has left and the locker room area is secured from entry. To assist in expediting student departure, coaches are advised to limit the length of student shower and social time.
D) Cleats are to be removed prior to entry into locker rooms when possible.
E) Clothing, garbage, and all other items are to be picked up nightly by athletes prior to their departure. Athletes should insure they secure their lockers as well. The coach is responsible if the locker room is dirty.
F) When the last athlete has left, the coach needs to check the locker room area for cleanliness and locker security, and insure that the locker room is inaccessible upon his/her departure.
All coaches are responsible of insuring that equipment is properly used, appropriately cared for/maintained, and that all equipment used by student-athletes is safe for their use under national and state standards. Furthermore, it is the responsibility of the coach to insure that their sport-specific equipment meets state/national requirements pertinent to that sport. Finally, equipment may only be “lent” or issued to organizations not affiliated with CHS with the prior approval of the AD.
The CHS Booster Club provides equipment for CHS Interscholastic sports, while club sports are responsible for the purchase of their own equipment.
Coaches of interscholastic sports are subject to the following policy in regards to equipment needs/purchases.
A) The Booster Club meets on the first Monday of each month at 6:30PM in the CHS Commons (except for July). Head coaches are encouraged to attend and present rationale for requisitions.
B) Head coaches need to present to the AD a list of equipment needs for the upcoming season three-months/booster meetings in advance. This will allow time for the Boosters to approve requisitions, and for equipment to be ordered in a timely manner.
C) Coaches should understand that the Boosters may not approve all requisitions, and may want to consider using their ASB account for various purchases.
Coaches of club sports are subject to the following policy in regards to equipment needs/purchases.
A) Use the purchasing procedures as outlined in “purchasing procedures” above.
The CHSAD will observe a rotating uniform replacement schedule. It should be understood by coaches that new uniforms will be purchased, consistent with that schedule, for varsity teams, the varsity uniforms subsequently being handed down to the JV1 or JV2 teams in the affiliated program.
Coaches should also understand that when making decisions regarding the student-athlete purchase of uniforms, the coach/program sacrifices their position on the uniform replacement schedule until the next time they are scheduled.
Student athletes will replace uniforms they have lost at CHSAD cost.
Care of Equipment
Head coaches are responsible for the care and storage of equipment affiliated with their program. The following policy establishes expectations in regards to the care and accountability of CHS athletic equipment.
A) Head coaches are responsible for the issuance and recording procedures of CHS athletic equipment.
B) Each coach needs to maintain a systematic, written record of equipment issued to students that facilitates retrieval of the equipment at seasons end.
C) All equipment needs to be collected from student athletes by the last day of competition, not after. Coaches are advised to collect away uniforms at the last away contest, and home uniforms at the last home contest. All other equipment issued to students should be collected at the last contest. After the final collection of uniforms, coaches can wash the uniforms (and other equipment that can be washed) in the CHS laundry room and store them.
D) At the conclusion of the season the head coach needs to inventory all equipment on the provided “equipment inventory list” and return a copy of this list to the AD.
E) When completing the “equipment inventory list” coaches should also produce a list of needs for the following year and submit this list to the AD as well.
A copy of the equipment inventory list is located in the appendix of this handbook.
Upon return of equipment issued to athletes the head coach should take note of equipment that was not returned and produce a list of missing equipment for the AD. Meanwhile, the coach should remind the athlete that the athlete is responsible for the replacement cost of the equipment that was missing, and provide the athlete with a prompt timeline for the equipments return. Athletes will be billed for missing equipment.
Storage of Equipment
Each sport has its own storage area and CHS equipment needs to be stored and locked in the assigned storage area during the off-season. Coaches are advised to put their own lock on the storage unit, while also providing the AD, head custodian and Athletic Secretary a copy of the key for access. Equipment should also be stored in a manner that facilitates it longevity.
Each head coach will be issued an adequately stocked medicine kit at the beginning of the season. It is the head coach’s responsibility to insure that the medicine kit is returned in the same condition as it was issued. Furthermore, students, athletes and managers are not allowed to get into the medicine kit. Head coaches may assign an assistant coach to manage the medicine kit and the aforementioned expectations.
Coaches must adhere to the following policies regarding fundraising when attempting to raise money for their program.
A) All fundraising activities must have prior approval of the athletic director (AD).
B) A legitimate rationale for raising the funds must be presented to the AD.
C) The CHS fundraising form must be completed and submitted to the AD fourteen days prior to the beginning of the fundraising activity.
D) In accordance with OSAA and CSD policy, no student-athlete may be coerced into fundraising.
E) All funds raised must be receipted at the CHS office and deposited into the individual programs Associative Student Body (ASB) account (i.e. ASB Volleyball).
F) Door to door fundraisers are prohibited for safety reasons.
See the appendix to this handbook for a copy of the CHS fundraising form.
All purchases made by coaches/advisors are subject to the following policy.
A) All purchases require prior approval of the AD. (Do not agree to a sale to a particular vendor prior to consulting with the AD)
B) A legitimate rationale for the purchase must be provided to the AD.
C) Funds must be available in the proper account (GAF, facilities budget, or the individual sport’s ASB) before a purchase will be approved.
D) The CHS purchase order process, available in the CHS office, will be used for purchases.
E) Purchase orders must be submitted fourteen days prior to the need for the funds.
F) CHS purchase order forms must be used for all purchases.
G) Invoices, receipts, or other evidence proving the purchase must be returned to the CHS office for filing with the original purchase order. This is required, as invoices, receipts, or other evidence will be required in the event of an audit.
H) Facility, equipment, staffing, and any other questions/ideas regarding purchases/needs must be presented to the AD. The AD will then communicate the needs to the building or district administration.
Admission To Games
Admission To Home Contests
The following individuals will be allowed free admission to regular season athletic events.
A) CHSAD coaches and immediate family members (spouse and kids)
B) Working staff and immediate family
C) CHS Faculty
F) Senior Citizens With Pass
G) Uniformed Military Personnel with ID card.
Admission To Away Contests
The PacWest Conference does issue passes to conference events. These passes will be issued based on need.
Admission To District/State Playoffs
The PacWest Conference and OSAA govern district and state playoff games respectively, and admission to these contests is regulated by these entities. See the AD for admission policies for these events as they differ from regularly scheduled games. Coaches are also advised to share this information with parents, student-athletes and supporters.
All coaches are encouraged to join the OHSCA and acquire a
Gold Card from this association. The Gold Card admits coaches to all games in
the state of
Team Support/Ceremony Guidelines
Cheerleaders are to support Varsity Fall and Winter Sports and JV squads when possible. They cheer, at a minimum, at all home varsity contests, including post-season games.
Pep rallies are scheduled by the AD and ASB advisor. Every attempt will be made to provide equal recognition for all sports at these assemblies. Coaches should anticipate being asked to speak at pep rallies on behalf of their team, and are expected to participate when asked.
The National Anthem will be performed before varsity games. Those wishing to perform the national anthem prior to games must have athletic director approval.
Head coaches are responsible to proactively screen music used during pre-game warm ups for content and language.
Any person or group wishing to perform a function at halftime must have the prior consent of the athletic director.
A coach wishing to produce a program for their home varsity contests may do so once the athletic director has screened the program.
Player rosters are to be provided to the athletic secretary for fall and winter sports the day before contests. They should at least include players name, grade, number, and any sport specific or physical information the head coach wants to include (position, height, weight).
At the conclusion of the each season it is traditional to honor senior athletes and their parents for their contributions to CHS. Head coaches are responsible for organization these recognition ceremonies and presentations.
Head Coach Job Description
Goals and Performance Responsibilities:
Goal B: To establish an environment in which athletes can gain self-esteem and develop a positive self image.
15. Be responsible for awards presentations made during annual awards programs.
16. Demonstrate an interest in the classroom efforts and off-season activities of athletes.
17. Provide leadership that promotes positive attitudes and good sportsmanship.
18. Work with athletes in a fair, understanding, tolerant, sympathetic, and patient manner.
19. Encourage students to participate in more than one sport.
20. Promote school and community interest in the sport by:
a. Appearing and/or speaking at school pep rallies, community events, and various fundraisers as directed by the athletic director or personal interest.
b. Holding preseason parent meetings.
c. Attending booster club meetings.
d. Maintaining a pleasant, workable relationship with the news media.
e. Preparing public address announcements for in-school reading.
21. Notify all members of the team of all policies, procedures, and training rules as they pertain to the team.
22. Be responsible for the conduct of student athletes and other involved students at all times – practices, games, bus rides, other school, etc.
23. Promote unity within the coaching staff and within the framework of the athletic department.
24. Create practice and game settings that promote a sense of belonging and community to program members.
Goal C: To establish winning teams within the bounds of good sportsmanship.
25. Develop teamwork, morale, sportsmanship, courtesy, fair play, academic excellence and strict adherence to rules of training and conduct.
26. Promote the attitude among athletes and coaches that winning is important but is secondary to good sportsmanship and overall welfare of the athlete.
27. Develop fundamentals skills, sport specific knowledge, and physical athletic growth for athletes at a mastery level consistent with state and national norms for high school athletes.
Terms of Employment: This job description is meant as a guideline and in absence of specific direction, I understand that I must make reasonable decisions and must act on those decisions to ensure the athletic departments goals are met. I also understand that extra duty coaching positions are assigned on a one-year contract. My signature below signifies that I have reviewed the contents of my job description, including the contents of this handbook, and that I am aware of the expectations of my position. I understand that I must maintain these qualification requirements and will be evaluated directly in accordance with the performance responsibilities as stated herein.
Signature of Employee Date
Assistant Coach Job Description
Reports To: Head coach as athletic director’s designee.
A) Be of a moral character that is consistent with being a positive role model for high school students.
B) Possess a reasonable knowledge of the sport at the high school level.
C) Be able to take direction from the head coach.
D) Know how to communicate effectively with athletes and parents.
E) Hold a current first aid/CPR card, ASEP certificate, and pass a background check at the district office.
Goals and Performance Responsibilities:
Goal A: To assist with the management and supervision of the assigned athletic program.
1. Perform duties as outlined in coach’s handbook.
2. Fulfill duties as assigned by head coach.
3. Supervise, instruct and manage the players/team assigned by head coach.
4. Assist the head coach with the varsity team.
5. Perform any other duties or responsibilities to the coaching position as needed or directed by the head coach, AD or principal.
Goal B: To assist in the establishment of an environment in which athletes gain self esteem and develop a positive self-image.
1. Assist with player recognition ceremonies.
2. Support student athletes holistically as athletes, students, and people.
3. Provide leadership that promotes positive attitudes and good sportsmanship.
4. Communicate program expectations, rules, and policies to athletes in your charge.
5. Be responsible for the conduct of student athletes at all times.
6. Be loyal to the school, program and coaching staff by promoting unity.
7. Work with athletes in a fair, understanding, tolerant, sympathetic and patient manner.
Goal C: To establish winning teams within the bounds of good sportsmanship.
1. Adhere to OSAA, PacWest Conference, and CHSAD policies.
2. Promote a winning attitude and habits that are consistent with success.
3. Develop fundamental skills, sport specific knowledge, and physical athletic growth for athletes in a developmental way that supports the overall program and head coach’s philosophy.
Terms of Employment: The job description listed above is meant as a guide and in absence of specific direction, I understand that I must make reasonable decisions and must act on those decisions to ensure the athletic department’s goals are met. I also understand that extra duty coaching positions are assigned on a one-year contract. My signature below signifies that I have reviewed the contents of my job description, including the contents of this handbook, and that I am aware of the expectations of my position. I understand that I must maintain these qualification requirements and will be evaluated directly in accordance with the performance responsibilities as stated herein.
Signature of Employee Date
Legal Responsibilities Of Coaches
Courts have recognized ten broad duties that schools, athletic administrators, coaches, physical education teachers and other athletic personnel owe to the athletes in their charge.
· Properly Instruct, Enforce Rules and Regulations: Know and teach proper and correct techniques. Teach state game rules, school rules, and specific sports rules concerning discipline.
· Warn of Inherent Dangers of Sport: Practice plans should reflect what was said and the date it was said and should be repeated on several occasions. Written notification of the dangers of participation in sports should be signed off by the athlete and their parent/guardian. (player parent handbook).
· Supervise: See the first athlete arrive and the last athlete leave. Always have enough supervisors, ALWAYS.
· Provide Safe Environment: Facilities, equipment maintained, properly fitted, warn of misuse, safe practice environment/clean area around where athletes are competing, safety in locker room/dressing areas.
· Provide Health Care: Physical exam, emergency care, immediate and reasonable medical assistance, rehabilitation.
· Classify and Group Participation: Based on skill level, age, maturity, sex, size and experience.
· Safely Transport: To and from contest, practices at other sites.
· Foresee Potentially Dangerous Circumstances and Situations: Lack of physical conditioning and other incapacities, equipment failure, storms, facility.
· Plan: Written daily plan, done properly and adhered to with safe supervision
· Protective Equipment: Equipment that is worn or used by the player, e.g. football helmet, protective eyewear, etc., is of appropriate quality and fit and always used.
Other areas of legal concern are:
· Keep Records: Answers what, where, when and how, provides solidly against liability, shows prudence. DOCUMENT!!!!
· Evaluate: Written plan to audit facilities, equipment, uniforms, time done, procedures used and who is responsible.
· Follow Due Process: 14th Amendment applies to athletes as well.
· Assess Understanding: Athletes must understand the risks involved in a sport
Promoting Healthy Lifestyles To Athletes
Coaches have a responsibility to promote healthy living and proper nutrition to their student athletes. Coaches in the CHSAD shall promote the following nutritional guidelines to the athletes in their charge.
Athletes should have ample opportunities for frequent water breaks during practices and games. Coaches should ensure that water is readily available at all times and that athletes are encouraged to hydrate frequently. Athletes should also be encouraged to ingest electrolytes (Gatorade, Powerade) on a regular basis to assist with water retention and rapidity of hydration.
A recent phenomenon regarding high school athletes is the trend to ingest drinks with lots of caffeine prior to competition. These “sports energy drinks” have an aversive effect on performance and athletes should be encouraged not to drink them.
Athletes should be encouraged to eat a balanced diet with a reasonable daily caloric intake (2,000 to 3,500 calories per day for an average high school athlete). Athletes should be encouraged to eat a diet that emphasizes complex carbohydrates, healthy proteins, and fruits and vegetables. Coaches should avoid promoting artificial performance-enhancing foods that are viewed as a short cut to athletic growth.
Contemporary athletics is ripe with all sorts of “quick fix” drugs that promise to enhance athletic performance. High school athletes, at a rate never seen before, are using steroids, creotine, and a litany of other substances in hopes of finding a short cut to good training and great nutrition. Coaches not only have a responsibility to educate athletes about the dangers involved with using these substances, but also have a responsibility to provide student athletes with healthy alternatives to these substances.
The image of the modern athlete often has a negative effect on the nutritional behaviors of high school athletes. Therefore, high school athletes should be educated to look beyond the glamour of high profile athletics, and focus on athletics as a supplemental activity to a lifetime of good health.
High school athletes are still growing physically, mentally and emotionally. Many recent studies have proven that high school students do not get enough rest. Coaches should encourage their athletes to get adequate rest on a daily basis. Given the strains and rigors of high school athletics, athletes should also be instructed how to treat their body following athletic competition or training.
The CHSAD expects its coaches to be exemplary role models for the student athletes in their charge, while also conducting themselves with utmost professionalism at all times. The following guidelines will serve as minimum role modeling and professional expectations for all coaches in the CHSAD.
A) No cussing.
B) No tobacco products used on school grounds or when supervising student athletes.
C) No alcohol use before or during contact with student athletes.
D) No use of illegal drugs.
E) Dress professionally. No profane, sexually suggestive, exposing, or inappropriate attire.
F) Act professionally. Be punctual, professional, and appropriate during all interactions.
It is the responsibility of the head coach to supervise his or her assistant coaches in a manner consistent with the expectations set forth in this handbook. Head coaches shall be responsible to communicate these expectations, supervise their execution, and take corrective action when necessary, to ensure that assistant coaches are being compliant and performing their duties.
Head coaches shall also communicate their program expectations to assistant coaches including, but not limited to, loyalty to the coach/program/school, professional relationships with athletes/parents/colleagues/faculty/community members, problem solving strategies, short/long term program goals, assistant coaches job descriptions, and how to communicate concerns.
It will also be the head coach’s responsibility to evaluate their assistant coaches at the conclusion of the season. See the appendix at the back of this handbook for a copy of the assistant coaches evaluation.
The CHSAD maintains an ongoing evaluation process for all coaches. While some methods of evaluation are informal, the CHSAD also utilizes a formal evaluation process for all coaches. Within this process head coaches will be evaluated annually by the AD, while head coaches, under the direction of the AD, will evaluate their assistant coaches.
A detailed rationale and copies of the evaluation instruments used for coaches are available in the appendix of this handbook.
OSAA Calendar Year: August 21, 2006 through May 26, 2007.
First Practice For Fall Sports: August 21
First Practice For Winter Sports: November 6
First Practice For Spring Sports: February 19
The CHSAD will attempt to have coaches meetings on the first Wednesday of each month. All coaches meetings will begin at 6:30pm in the CHS library. We will strive to conclude each meeting by 8pm. Attendance is mandatory for head coaches and optional for assistants, although assistants are encouraged to attend. The following calendar notes scheduled dates for coaches meetings. Please be aware, however, that additional meetings, if necessary, may be added during the school year.
1) Aug. 23 (prepare to go until 9pm on this night)
Aug. 30 (All head coaches
3) Sept. 6
4) Oct. 4
5) Nov. 1
6) Dec. 6
7) Jan. 3
8) Feb. 7
9) Mar. 7
10) Apr. 4
11) May 2
Coaches shall also attend PacWest Conference meetings as scheduled. Coaches can anticipate an annual meeting at the end of August, followed by preseason meetings for their sport, and post-season meetings to select all-conference teams (volleyball, football, basketball, baseball and softball coaches should anticipate these meetings).
The CHS Booster Club meets on the first Monday of each month at 6:30pm in the CHS Commons. Coaches are encouraged to attend regularly. Head coaches will attend a minimum of one booster club meeting per year (preferably two months before the start of his or her season so that he or she can explain equipment needs). The following calendar notes scheduled dates for coaches meetings.
1) Aug. 7
2) Sept. 4
3) Oct. 2
4) Nov. 6
5) Dec. 4
6) Jan. 8
7) Feb. 5
8) Mar. 5
9) Apr. 2
10) May 7
11) June 4
Handbook Sign Off
Please read, sign below, and return to the athletic director.
Terms of Employment: The job description listed is meant as a guideline and in absence of specific direction, I understand that I must make reasonable decisions and must act on those decisions to ensure the athletic departments goals are met. I also understand that extra duty coaching positions are assigned on a one-year contract. My signature below signifies that I have reviewed the contents of my job description, including the contents of this handbook, and that I am aware of the expectations of my position. I understand that I must maintain these qualification requirements and will be evaluated directly in accordance with the performance responsibilities as stated herein.
Signature of Employee Date
Appendix Table of Contents
(these forms are available electronically from Mark)
Commitment and Expectation Sheet (example-email Mark for electronic version coaches
can modify to fit their program)
Coaches Evaluation Process:
(These forms are available electronically from Mark)
Coaches Goal Setting Worksheet
Head Coaches Evaluation Cover Letter
Head Coaches Self-Evaluation Form
Head Coaches Evaluation Summary
Assistant Coaches Evaluation Form
District Policy/Legal Questions/Forms:
Title IX Information
District Policy- Student Transportation in Private Vehicles
District Policy- Adding and Dropping Sports
Accident Report (copy, additional forms located near mailboxes at CHS)
Facility Use Form (copy, additional forms located near mailboxes at CHS)
Fundraising Request Form (copy, additional forms located near mailboxes at CHS)
(these forms are available electronically from Mark)
Inventory Checklist (example-email Mark for sport specific electronic version)
Uniform Replacement Schedule
(Use of this contact information is restricted to official CHSAD business.)
Commitment and Expectation Sheet
The intent of this commitment and expectation sheet is for Kadet basketball players, parents, and coaches to come to some pre-established agreements prior to committing to the basketball program for the upcoming season.
Basketball is a unique sport that comes with some additional sacrifices in comparison to other sports. Due to the nature of the game there is not as many positions, and therefore not as much playing time for those that choose to participate. The season overlaps the holiday season and will interrupt family holiday plans. There will be some Saturday practices due to the fact that there are usually two games per week. Because we share facilities with the girls we will have to practice in the evening at times. Finally, there will be a great deal of time, energy and money committed to participating in the program.
With all that said, the coaching staff has prepared the following outline of expectations, and provided a space for your signature, and commitment, at the end of this form. This form should be read closely prior to making a commitment to playing basketball at AAHS, as once it is signed and returned to the coaching staff, the staff will expect the player to fulfill his commitment in full.
Academics is a cornerstone of our basketball program, as we believe a good student makes a good basketball player. With that in mind, basketball players are expected to maintain a ‘C’ grade or higher in all their courses. Those that do not meet school academic eligibility standards will still be allowed to play (in the event their grade falls below a ‘C’), but will be required to spend time in a study hall until all grades are a C or higher.
Kadet basketball players are also expected to be responsible students, and manage their time well so that their academic needs do not interfere with their commitment to the basketball program. Simply, this means that school is important, and so is basketball, and the time committed to each should not be sacrificed for the other. They need to manage their time if they choose to commit to the AAHS basketball program.
Kadet basketball players are expected to exude positive citizenship traits at all times. Whether in the community, at school, or on the court, our players are expected to role model strong character traits that exemplify the core values of our basketball program. Those values include respect, honor, integrity, class, compassion, and work ethic. Those traits also include conformity to school and classroom rules for conduct and attendance, as well as local laws.
Our basketball players are to conduct themselves with class on and off the court. Positive sportsmanship is an expectation, as is exemplary classroom participation and behavior in the hallways of our school. We expect our players to understand and accept their role in our society. We expect our actions to bring respect and credit to the school, community, team, family and individual.
The Kadet basketball program frowns heavily on the use of illegal substances by its members. The programs policy is consistent with the school’s code of conduct policy, but players should be aware that the coaching staff views the use of illegal substances as a show of disrespect for that player’s position on the team. Players should be prepared for consequences at the team level in the event they choose to conduct themselves in such a manner.
It is impossible to build a basketball team if players are inconsistently at practice. Therefore, players throughout the program are expected to be in attendance, prepared, and on time, for all team functions. Absences will only be excused if the player notifies the coach prior to the absence, and if the absence is for justifiable reasons. Justifiable reasons include any time the player is absent from school for illness or a family emergency, or for a reason previously approved by the coach at that level. This will greatly help us in our practice planning. Unexcused absences will not be tolerated, and will be looked upon by the coaching staff as a show of disrespect for that player’s position on the team. Players should prepare themselves for consequences at the team level in the event they choose to skip practice.
With the realization that players must go to the doctor, dentist, and in respect for families during the holidays, players and parents are asked to read the “proactive absences” section below and complete it prior to returning this form to their coach. This is solely for family related events. It should be mentioned however, the ability to commit to attending all team functions will be evaluated, and may affect a player’s role on the team.
Proactive Absences: Please read the practice schedule that was provided with this commitment sheet prior to completing this section. If at all possible, please schedule appointments on days that we have late practices.
Date of Absence:____________ Reason:______________________________________
Date of Absence:____________ Reason:______________________________________
Players are encouraged to express concerns or questions they have to the coach in their charge. If players feel the need to visit with their coach, they should make an appointment to visit with their coach before or after practice. If the player feels the concern they have is still unresolved, they are encouraged to see Coach Little. At this point, if the player feels that the issue is unresolved, we encourage parents to contact their sons supervising coach or Coach Little directly, and make an appointment to address the concern. Please, no meetings on game days.
Players and parents should understand, prior to accepting a spot in the basketball program, that a year round commitment to basketball is expected by all participants in the program. We encourage and support student-athletes to play more than one sport, but members of the basketball program are expected to attend skill sessions and/or open gyms in the fall and springs, as well as participating in our summer league at the conclusion of the school year. This commitment will ensure the player development that is needed for us to continue a high profile basketball program here at AAHS.
Summer league will last from the last week of school through the end of June. It is vital that each player do his best to fund raise, attend, and participate in open gyms and games during the off- season if at all possible.
By signing below the player and parents accept the player’s position in the basketball program, and commit themselves to the above expectations for the 2004-2005 basketball season.
________________________ _________________________ _______
Players Signature Parent Signature Date
Head Coach Mark Risen 265-6310 firstname.lastname@example.org
JV Coach Chad Belveal
Frosh Coach Mike Hillstrom
Coaches Goal Setting Worksheet
Coaching Position: __________________
Please return this form to the Athletic Director by March 10. It will be used at the conclusion of the season as part of your checkout/recap procedure.
Thanks, Coach Risen
Head Coaches Evaluation
The intent of the evaluation process
of head coaches at
At the conclusion of each athletic season head coaches will be asked to complete the attached “Head Coaches Self-Evaluation Form.” This form will provide each coach the opportunity to thoroughly reflect on the coaching they conducted during the previous season, while also allowing the athletic director an opportunity to provide constructive feedback and professional growth opportunities for the head coach.
Once the coach has completed the self-evaluation form the coach will meet with the athletic director to share his/her reflective thoughts. At this meeting the head coach should be prepared to dialogue with the athletic director, using the self-evaluation tool as a median for exchanging information and ideas.
At the conclusion of this meeting the athletic director will write a formal evaluation of the head coach. This evaluation will serve to document the dialogue held between the head coach and the athletic director. The formal evaluation will address the three primary areas stressed in the coach’s self-evaluation; program administration, program oversight, and program management. Following the coach’s signature of his/her evaluation, the coach’s self-evaluation will be attached to the athletic directors formal evaluation and maintained by the athletic director in the athletic office.
Completing the form:
When completing the self-evaluation form the coach should consider the following variables.
A) At any time a coach feels he/she needs clarification on the meaning of a line-item, please contact the athletic director.
B) The form is designed for electronic entry to facilitate the coach’s entries. The coach may score him/herself by opening the document in Microsoft Word, and typing in name, sport, date, scores and remarks in the comments section. Be sure to save frequently.
C) When scoring oneself on the rubric provided, coaches should note that the possible choices are 1,2 or 3. Coaches should be honest in their entry as this is a self-reflection as to whether or not the skill mentioned is “1-emerging,” “2-present,” or “3-mastered.”
D) If the coach opts to use N/A, “Non-Applicable” as an answer for philosophical reasons, the coach should prepare to share their philosophical thoughts on this topic when meeting with the athletic director.
E) At the conclusion of each section there is a “comments” section. Coaches should use this section for dialogue purposes, explaining what they thought went well this season, and sharing in what capacity they continue to seek professional growth.
F) At the end of the self-evaluation form there is a “general comments” section. This section is for general comments the coach may want to share about their season, the upcoming off-season, philosophical ideas, concerns, or thoughts that may have come up, but were not categorized under any particular topic.
Head Coaches Self-Evaluation Form
Rubric Scoring Guide:
1 = Skill Emerging
2 = Skill Present
3 = Skill Mastered
N/A = Skill not applicable, does not apply to sport, or coach philosophically disagrees
Coach Communicates Appropriately and Proactively with Parents
Coach Communicates Appropriately and Proactively with Athletes
Coach Communicates Appropriately and Proactively with Assistants
Coach Communicates Appropriately and Proactively with Administration
Coach Communicates Appropriately and Proactively with Teachers
Coach Communicates Appropriately and Proactively with Media
Coach Communicates Appropriately and Proactively with Community
Coach Communicates Appropriately and Proactively with Coaching Colleagues
Coach Communicates Changes To All Affected In A Timely Manner
Coach Communicates Health/Water/Nutrition/Sports Enhancement Information
Coach Utilizes Technology To Facilitate Communication
Coach Documents Athlete/Parent Expectation Communications
Coach Maintains Positive Rapport/Approachable Demeanor
Coach Utilizes CHS Documents For Communication (Fundraising Form, Inventory,
Incident Report, etc.)
Coach Insures Only Qualified Adults Instruct Student-Athletes
Coach Insures Practice/Game Venues Are Safe For Participants
Coach Insures Locker Room Area is Supervised When Student-Athletes Present
Coach Insures Locker Room and Equipment Security is Maintained
Coach Insures Locker Room Area Is Clean
Coach Insures Student-Athletes Are Always Supervised
Coach Insures Bus and Travel Behavior Are Consistent With CHS Expectations
Coach Submits Travel Rosters Prior To Departing To Away Contests
Coach Acts As A Role Model While Supervising Student-Athletes
Coach Supervises Assistant Coaches Appropriately
Coach Communicates CHS Athletic Policy to Athletes
Coach Communicates Eligibility Requirements to Athletes
Coach Insures Only Eligible Athletes Participate
Coach Appropriately Administers OSAA Policies for Program
Coach Appropriately Administers Sport-Specific Rules for Program
Coach Maintains Academic Expectations Consistent With CHS Policy
Coach Maintains Attendance Expectations Consistent With CHS Policy
Coach Maintains Behavioral Expectations Consistent With CHS Policy
Coach Conducts Pre/Post Season Responsibilities Consistent With CHS Policy
Coach Attends Regularly Scheduled Meetings
Coach Encourages Athletes To Participate In Other CHS Athletic Programs
Coach Promotes Athletes At All League/State Meetings
Coach Maintains Fiscal Responsibility For Program
Coach Maintains Official Records/Statistics For Program
Coach Continues To Participate In Professional Development Opportunities
Coach Utilizes Technology As Available To Assist In Organization
Coach Maintains A Practice/Game Season Schedule
Coach Organizes Parent/Athlete/Coach Communication Network
Coach Makes Rosters/Game Schedules Available to Staff/Athletes/Parents
Coach Organizes Practice Plans/Maintains Practice Record
Coach Maintains Organized And Updated Game/Score Book As Official Record
Coach Maintains Accurate/Updated Inventory Lists
Coach Maintains Uniform Check Out/In Log
Coach Holds Regular Meetings For Upcoming Events (off season, preseason)
Coach Maintains Statistical Data For Program/Team
Coach Communicates Off Season Plans With Affected Coaching Colleagues
Coach Develops Terminology For Program
Coach Utilizes Positive Outcome Based Statements When Communicating With Athletes
Coach Demonstrates Interest In Athletes Of All Ages
Coach Demonstrates Interest In Athletes Other School/Community Activities
Coach Provides Off-Season Sport-Specific Development Opportunities For All Athletes
Coach Provides Off-Season Conditioning Opportunities For All Athletes
Coach Provides Developmental Opportunities For Athletes Beyond Program (camps, etc)
Coach Serves As A Sport-Specific Resource For Program
Coach Promotes Sport In Community And Region
Coach Provides Leadership For Community Feeder Programs
Coach Recruits Prospective Athletes Appropriately/Proactively
Coach Develops A Sense of Direction For Program
Coach Develops A Sense of History For Program
Coach Develops A Sense of Future For Program
Coach Develops Program Specific Learning Objectives (JV2, JV1, V)
Coach Develops Program Specific Prerequisites (JV2, JV1, V)
Program Development Comments:
Coach Develops Objective Tryout Criteria/Rubric
Coach Defines Role To Each Athlete
Coach Adjusts Philosophy To Team’s Strengths/Weaknesses
Coach Maintains Disciplined/Positive Learning Environment In Team Settings
Coach Maintains Team Focus Throughout Practice
Coach Utilizes Pace and Pattern Principles In Practice Planning
Coach Builds Concepts Either Holistic-Group-Self or Inverse (Scope and Sequence)
Coach Emphasizes Situational Understanding To Athletes
Coach Emphasizes Mental, Physical, and Emotional Preparation
Coach Maintains High Conditioning Standards
Coach Utilizes Various Chemistry/Team Building Strategies
Coach Appropriately Develops Student-Athlete Leadership
Coach Sets Season, Weekly, Daily, Game Goals For Team
Team Development Comments:
Coach Maintains High Expectations For All Athletes At All Times
Coach Identifies Learning Strengths/Weaknesses of Individuals
Coach Coaches To Individual Athletes Strengths
Coach Provides Adequate Repetition/Discussion Ratio
Coach Teaches A Comprehensive Set Of Fundamentals To Each Athlete
Coach Teaches Fundamentals To “Mastery” Level For All Athletes
Coach Demonstrates Various Techniques To Athletes
Coach Provides Position Specific Technique/Skill To Each Athlete
Coach Insures Assistant Coaches Utilize Similar Vocabulary/Technique Scheme
Coach Utilizes Various Delivery Techniques Of Curriculum
Coach Identifies/Utilizes Best Delivery Technique With Specific Athletes
Coach Provides Chronological/Sequenced Teaching Of Technical Elements
Coach Provides Motivation For Understanding Prior To Teaching (Why?)
Coach Provides Review/Comprehension Assessment Prior To New Teaching
Coach Allows Room For Athlete Creativity/Spontaneity/Application
Coach Assists Players In Construction of Individual Goals
Player Development Comments:
Coach Appropriately Delegates Various Responsibilities To Assistant Coaches
Coach Utilizes Focusing Activity For Team/Individual
Coach Primarily Focuses On His/Her Teams Preparation (not opponents)
Coach Appropriately/Adequately Prepares For Each Opponent
Coach Utilizes Games As “Test” Opportunities For Team
Coach Communicates Game Day Changes/Focus To Team (Pregame)
Coach Quantifies Game Goals For Athletes/Team
Coach Qualifies Game Goals For Athletes/Team
Coach Makes Appropriate “In-Game” Adjustments Given Circumstances
Coach Makes Appropriate “Half Time” Adjustments Given Circumstances
Coach Manages “Situations” Of Game Appropriately
Coach Manages “Personnel” Of Game Appropriately
Coach Focuses On Positive Outcomes In Post Game Team Conversations
Coach Takes Corrective Measures From Game Mistakes And Implements Into Practice
Coach Demands Appropriate Sportsmanship From All Athletes
Coach Demands Appropriate Demeanor From All Athletes
Coach Interacts Appropriately With Game Officials
Game Preparation/Management Comments:
Coach Appropriately/Adequately Prepares Himself/Herself For Practice
Coach Establishes And Communicates Daily Practice Goals
Coach Delegates Daily Responsibilities To Assistants/Managers
Coach Post-Practice Evaluates Daily Goals/Preps For Next Practice
Coach Utilizes Various Mediums To Communicate Practice Goals/Plan
Coach Manages Practice Time Adequately/Appropriately
Coach Balances Emphasis On Fundamentals/Conditioning/Situations
Coach Insures Practice Environment Is Safe/Clean At All Times
Coach Supervises Athletes Pre/During/Post Practice
Coach “Matches” Athletes Based On Ability/Size/Athleticism
Coach Provides Adequate Warm Up/Cool Down Opportunities
Coach Utilizes Transitions Throughout Practice Changes
Coach Incorporates Comprehensive Drills For All Positions
Coach Incorporates Drills That Reduce “Dead Time” (players standing/watching)
Coach Incorporates Drills With Obvious Relevance For Players
Coach Incorporates Drills That Are Safe For Participants
Coach Incorporates Drills Progressively (one drill builds to the next naturally)
Coach Incorporates Drills That Alter Practice Emphasis As Needed
(competitive, advantage/disadvantage, technical instruction, cooperative, individual, situational, repetition, conditioning, application)
Practice Organization/Management Comments:
Head Coaches Evaluation Summary
Head Coaches Signature: ______________________________
Athletic Director’s Signature: ___________________________
(A copy of the coaches self-evaluation will be attached to this summary)
Assistant Coach Evaluation Form
This form is designed for electronic entry in the blank spaces next to the names and skills outlined below. In the space next to the names and date type in who is being evaluated, who is doing the evaluation, and the date of the evaluation. In the space next to each skill type in an “E” if the skill is still emerging, a “P” if the skill is present, and an “M” if the assistant coach has mastered the skill. At the conclusion of each section there is also a comments section where the head coach can type in constructive criticism comments, or compliments of exemplary performance on the part of the assistance coach.
Assistant Coaches Name:
Head Coaches Name:
Effectively communicates with head coach and coaching staff
Effectively communicates with parents and athletes
Utilizes positive and proactive communication techniques
Adequately supervises athletes during pre and post practice
Adequately supervises athletes during trips and on the bus
Adequately supervises the locker room
Adequately supervises practice and game settings
Maintains safe environment for athletes at all times
Enforces OSAA and CHSAD policies
Maintains academic expectations of CHSAD
Conducts preseason and post-season duties as prescribed
Teaches sport specific concepts
Maintains security of facilities and equipment
Assists head coach in organizational needs of program
Maintains records of equipment issued to his or her athletes
Keeps organized team records, documents, rosters, and scorebook
Ensures athletes and parents for his or her team are organized
Assists head coach in long term development of student athletes
Performs developmental role for program at his or her level
Supports head coach in development of program
Players understand roles
Players were consistently motivated
Players understood strategies to be employed
Players were utilized according to their strengths
Coach maintains high expectations consistent with head coach
Coach instructs sport specific knowledge pertinent to the player’s position
Coach promotes a mastery of the fundamentals of the sport
Coach coaches to the strengths of the individual player
Assists head coach in varsity game preparation and management
Prepares his or her team adequately for competition
Makes effective game changes
Assists head coach in practice preparation
Appropriately designs/manages practice for scope, sequence and pacing
Utilizes appropriate drills
TITLE IX – AFFIRMATIVE ACTION
Section 86.41 of the Title IX Regulations states that an institution or a district must develop and operate athletic programs according to the following specifications:
A. General – No person shall, on the basis of sex, be excluded from participation in, be denied the benefits of, be treated differently from another person or otherwise be discriminated against in any interscholastic, intercollegiate, club or intramural athletics offered by a recipient, and no recipient shall provide any such athletics separately on such basis.
B. Separate Teams –
Notwithstanding the requirements of paragraphs (a) of this section,
Equal Opportunity – The Creswell
opportunity for members of both sexes. In determining whether equal opportunities are available, the Director will consider, among other factors:
1. whether the selection of sports and levels of competition effectively accommodate the interests and abilities of members of both sexes
2. the provision of equipment and supplies
3. scheduling of games and practice time
4. travel and per diem allowance
5. opportunity to receive coaching and academic tutoring
6. assignment and compensation of coaches and tutors
7. provision of locker rooms, practice and competitive facilities
8. provision of medical and training facilities and services
9. provision of housing and dining facilities and services
Unequal aggregate expenditures for members of each sex or unequal expenditures for male and female teams if a recipient operates or sponsors separate teams will not constitute non-compliance with this section, but the Assistant Secretary may consider the failure to provide necessary funds for teams for one sex in assessing equality of opportunity for members of each sex.
D. A recipient which operates or sponsors interscholastic, intercollegiate, club or
intramural athletics at the secondary or post-secondary school level shall comply
fully with this section as expeditiously as possible but in no event later than three
years from the effective date of this regulation.
Parents, employees and other designated adults may be permitted to use private vehicles to transport students other than their own on field trips or other school activities if the following conditions have been met prior to the activity:
1. The school administrator has approved the activity;
2. A permission slip signed by the student's parent(s) has been received by the principal or his/her designee, granting permission for the student to participate in the field trip/activity and to ride in a privately-owned vehicle;
3. The parent, employee or other adult
driving the vehicle is properly licensed to drive and has provided proof of
insurance. Such insurance shall meet or
exceed minimum requirements as established by the state of
4. Nonemployees will not transport more than three students, other than their own, without fulfilling the requirements outlined below for district employees;
5. The vehicle contains an adequate number of seat restraints, including when applicable, a child safety system for a child four or five years of age or who weighs between 40 and 60 pounds, regardless of age, and the adult driver requires their use. The child safety system must elevate the person so that a safety belt or safety harness properly fits the individual and meets the minimum standards and specifications of law. Training in the proper installation and use of child safety systems may be required.
The following requirements will apply to district employees who transport students:
Type 10 Vehicle: Capacity - 10 or fewer persons including driver (Activity or home-to-school use.)
1. Driver must be at least 18 years of age;
2. Driver shall meet all state/district established criteria for driving a van;
3. Driver shall possess a valid driver
4. Driver shall pass a criminal records check;
5. Driver shall pass a driver records check;
6. Driver shall obtain and hold a valid first-aid card within 120 days from first use of vehicle;
7. Driver shall know emergency and evacuation procedures;
8. Driver shall have pretrip vehicle inspection training;
9. Driver shall enforce the same Student Code of Conduct in effect for bus riders;
10. The driver and all occupants shall use seat restraints at all times when the vehicle is in motion;
11. Driver who transports students regularly to and from school must also:
a. Pass a behind-the-wheel test;
b. Demonstrate knowledge of applicable laws.
12. Driver shall be listed on the state Type 10/20 Activity vehicle driver approval list maintained at ODE;
13. All Type 10 vehicle drivers are required to inform the district within 15 days of any change in their driving or criminal records that could affect their eligibility to maintain the necessary Oregon Department of Education approval for licensing. This includes convictions for moving violations, driving under the influence, involvement in a chargeable accident in own personal vehicle, or any change in licensing ability;
14. Be judged by district driver trainer to have the ability to operate a Type 10 vehicle safely and perform related duties;
15. Operate the vehicle in accordance with driver rules prescribed in OAR 581-053-0545.
Required training by a certified driver trainer will be provided to employees transporting students.
Interested employees should contact the dispatcher at extension 6009 to schedule training sessions.
Process for Adding Athletic Programs
1. A proposal to add a sport is initiated (students, parents, community, staff).
2. An informal discussion is held between petitioner and school staff who provide:
a. A copy of attached “requesting Form for Adding Sports”.
b. Advice regarding deadlines, procedures, etc.
3. Petitioner then presents a proposal to the appropriate administrative team (HS Principal, MS Principal, Business Manager, Athletic Director). Petitioner and administrative team determine whether proposal meets requirements of the district.
4. Administrative team has 10 days after step 3 to either:
a. Notify petitioner that administrative team will support proposal. The proposal and supplemental information are referred to the Board with “do pass” recommendation.
b. Notify petitioner that administrative team does not support proposal. Proposal may be returned to step 3 for more information and/or clarification, or may be returned to the initiator with written rationale for the denial.
5. Upon denial, the petitioner may request a review by an ad hoc subcommittee of the Board for a second option. The subcommittee has the options to:
a. Uphold denial;
b. Return to petitioner with recommendations;
c. Return to administrative team with recommendations;
d. Refer directly to Board for review.
Requesting Form for Adding Sports Programs to District
To be completed by requesting parent, group, community or staff member:
1. This request is for (check one or both)
2. This request is for (check one or both)
Varsity Sporty Club Sport
3. Group contact person(s): include full name(s) and phone number(s)
4. Type of Sport: (include boy’s, girl’s, co-ed, etc.)
5. How would you complete? (Include OSAA recognition; is there an established league? Open competitions? Individual events?)
6. Student body interest: (Provide information on who would be interested, number of students needed to field a team, etc. How have you gauged interest? E.g. poll/survey of students, identified group currently participating but not school-identified, group established at middle school. Please attached survey/polling instrument and results.)
(Attached further information as needed)
7. Playing Facility: (What type of facility is needed and is there a facility currently available within the district or available to the district?)
8. Practice Facility: (Where would the team practice? Is this at the same venue as for competitions? Are there other teams using the site? Do the times/season conflict?)
9. Coaching Staff: (Who would coach or manage the team/group - teacher, parent, other? Would this be a paid position or volunteer? If paid, how would it be funded?
10. When would you play? (Identify the overall calendar for practice and competition, as well as specifying actual competition days/ times such as evenings, weekend, etc.)
11. Equipment: (What equipment and supplies are needed? What is the cost or does the district already have the equipment?)
12. Overall Costs: (Review known or estimated costs, coaching staff, officials, travel expenses, insurance, equipment, maintenance or facility, league fees, etc. Because first year costs may be greater, please provide an estimated budget for the first two years.)
13. Associated Student Body Charter: The ASB constitution requires all clubs and activities of CHS to be approved by ASB. Please supply evidence of this charter.
14. The district policies IGDJ/IGDJ-AR - Club Sports, Club Sports, Terms and Conditions, contains information relative to a petition for establishing a club sport. Please refer to those policies for more information.
Process for Dropping Athletic Programs
6. As fiscal exigencies or other factors warrant, the athletic program will be dynamic in its consideration of eliminating athletic opportunities. To this end the district has developed this guideline for dropping athletic programs.
a. The high school principal shall assess the needs and capacity of the high school budget to support an athletic program on an annual basis. The principal shall endeavor to develop this assessment each budgeting cycle however it is recognized that fiscal exigencies or other emergencies may dictate the need to drop a sport after the budget is adopted and/or mid-season.
b. In his/her recommendation to drop a sport, the principal shall use, but shall not be limited to the following criteria:
i. The availability of funds to support the athletic department;
ii. The availability of staffing (within our outside district employ);
iii. The participation levels in each activity (the athletic department or site council may set minimum levels per sport;
iv. Title IX equity issues;
v. Fan and/or parent support;
vi. Administrative support capacity for oversight;
vii. League OSAA accommodations;
viii. Whether the activity is a “life–long” sport or not.
c. In his/her recommendation to drop a sport, the principal may set aside the impact of the loss of the program if there is sufficient support to continue the sport as a “Club Sport,” see policy IGDJ - Club Sports.
Club Sports Terms and Conditions
I ________________________ as head coach understand and agree to the following terms and conditions. Furthermore I will be responsible to pass on all relevant information of these terms and conditions to participants, coaches, parents, etc…
__________________ __________________ __________________
Head Coach Athletic Director Principal
As the needs of the Creswell community change, the athletic program will be dynamic in its consideration
of new sports in addition to dropping school-sponsored sports. To this end, the district shall consider the
following levels of athletic participation:
1. District sponsored Middle School sports with interleague play and organization as determined by the
Oregon Schools Athletic association.
District-recognized, but with limited support,
OSAA or other legitimate affiliation. This category level of sports participation shall be known as
Club Sports have the following criteria in common:
1. The sport participation in a bonafide league or organization.
2. The post is officially recognized by the district, including the Associated Student Body.
3. Terms and conditions for the sport are on file at the High School office.
The district will develop administrative rule to establish the terms and conditions for Club Sports see
Board policy IGDJ-AR Club Sports, Terms and Conditions.
Petitioners desiring the opportunity to establish a club sport are advised to read IGDI-AR(1) Process for
adding Athletic Programs. To initiate consideration of a club sport, the petitioner shall complete the
attachment to CSB Board policy IGDI-AR(1) Process for Adding Athletic Programs.
END OF POLICY
OAR 581-021-0034 to -0035
OAR 581-021-0045 to -0049
Club Sports -IGDJ
Title IX of the Education Amendments of 1972, 20 U.S.C. §§ 1681-1683 (2006); Nondiscrimination on the Basis of Sex in
Education Programs or Activities Receiving Federal Financial Assistance, 34 C.F.R. Part 106 (2006).
OR. SCH. ACTIVITIES ASS'N , OSAA HANDBOOK (2005).
[ACCIDENT REPORT FORM]
FACILITY USE FORM
Sponsoring Organization or Individual:__________________________________________________________
Name of Adult in Charge:_______________________________________________________________________
Address & Phone Number of Adult in Charge:___________________________________________________
Time(s): From__________________________a.m./p.m. To________________________________a.m./p.m.
Type of Meeting or Activity:_____________________________________________________________________
School/District Equipment Needed:_____________________________________________________________
School/District Assistance Needed:_____________________________________________________________
Lights on at __________a.m./p.m. - Doors Unlocked at __________a.m./p.m.
Lecturn – yes/no Sound System - yes/no
Activities Director Approval (if applicable)*:______________________________________________________
Application is: Approved Date_______ Denied Date_______ Insurance Certificate Received _____
Designated Class: Class I_____ Class II_____ Class III_____
Damage Deposit: $_______ Rental Fee: $ _______ Labor Fee: $_______
Total Fees Collected: $_______ Fees Deposited At: _______________________________________
Date Received: _______ Approved By:____________________________________________________
*Note: Gymnasiums and multi-purpose rooms will not be available for community activities on Holidays, Winter Break, Spring Break, or Summer Break without approval of the Head Custodian. Head Custodian Approval (if applicable):________________________________________.
fields will not be available from November 15 to February 20 each year. All athletic venue use must be prearranged
with the Activities Director. A venue
will be assigned based on the availability and condition of the field. Any group or individual not following this
process will jeopardize their ability to use said venue. These stringent stipulations are necessary to
protect playing surfaces for
CC: 1. Sponsoring Organization 2. Custodian 3. School Office 4. District Office
[ACTIVITY FUNDRAISING REQUEST]
Date of Inventory:________________
Level: JV2, JV, V (circle one)
Please complete the following inventory list and return to the Athletic Director no longer than two weeks after your last play date. If a particular category does not apply to you, please write N/A in the category.
Equipment: Amount Stored:
Practice Balls ________
Game Balls ________
Rubber Balls ________
Batting Helmets ________
Batting Gloves ________
Catchers Masks ________
Catcher Leggings ________
Chest Protector ________
Knee Savers ________
Catchers Gloves ________
Bat Bags ________
Other? ________ (Describe _____________________________________)
Practice Uni’s ________
Travel Bags ________
uniform TOPS ________
Home uniform BOTS ________
uniform TOPS ________
Away uniform BOTS ________
Size inventory to AD? ________
List of missing equip. to AD? ________ (include names, numbers, home/away, etc.)
(One piece of advice on collecting uniforms. It is simple to collect them all immediately after the last game, road or away, and wash them yourself so that you don’t chase kids for months trying to get them back.)
Pitching Machines ________
Turface (store dry) ________
Bases Pulled ________
Dirt infield covered? ________ (may need to wait and cover dirt after summer season)
Dirt piles removed? ________
Scrap metal removed? ________
Dugouts Cleaned? ________
Other? ________ Describe (___________________________________)
Total frosh participants this season? _______
soph. participants this season? _______
Total junior participants this season? _______
Total senior participants this season? _______
Frosh projections for next year? _______
List of letter winners to AD? _______ (name, how many years lettered)
List of all-star award recipients to AD? _______ (name, exactly what awards)
Sports dessert awards/names to K. Jackson? _______
Administration: (yes or no answers)
Audio-Video Equip. Secured? ________
Team room emptied/cleaned? ________
Athlete locks returned? ________
Receipts and invoices turned in? ________
Off season fundraising requests turned in? ________
Medicine Kit Returned? ________
Stored and locked? ________
Key to storage issued to admin.? ________
All keys to building, head or asst., returned? ________
List of equipment needs for next season to AD? ________
List of facilities needs for next season to AD? ________
List of long term needs to AD? ________
Handbook updated for next season? ________
Scorebooks given to AD? ________
Off-season development calendar to AD? ________ (include dates and times)
AD’s evaluation completed and returned? ________
Assistant Coaches Eval. To AD? ________
Assistant coach eval. Meeting conducted? ________
Head coach eval. date set with AD? ________
COMPLETED INVENTORY RETURNED TO AD? _________
Uniform Replacement Schedule
The uniform replacement schedule outlined below will be used to determine which program gets uniforms replaced when. It is based on the unique needs of each program and recent history in regards to purchases, etc. Coaches should understand that if the school/boosters buy the uniforms the uniforms are to be inventoried, returned and stored at CHS for future use. If a program elects to buy their own, it will affect their place in the uniform rotation. It is understood that varsity teams will be bought new uniforms with their uniforms being “handed down” to the JV teams. This schedule is based on a four-year replacement cycle with consideration given to balance overall costs for various purchases.
Boys Basketball (away)
2005-2006 Girls Basketball (home and away)
Softball (elected to purchase their own)
2007-2008 Football (home)
Boys Basketball (home and away)
2009-2010 Girls Basketball (home and away)
2010-2011 Football (away)