REGULAR SCHOOL BOARD MEETING MINUTES
The regular school board meeting of the Board of Directors of Lane County School District #40, Creswell, Oregon, was held Wednesday, September 11, 2002 beginning at 7:00 p.m. at the Creswell High School Library, 33390 Nieblock Lane, Creswell, Oregon, 97426, with Vice-Chair Ehrich presiding.
BOARD MEMBERS PRESENT IN ADDITION TO VICE CHAIR EHRICH:
BOARD MEMBERS NOT PRESENT:
ALSO PRESENT: Dr. Rick Stuber, Superintendent
Judy Hillman, Business Manager
Ellen Adler, Director of Special Education
Joel Higdon, District Technology Coordinator
Jacque Robertson, Creslane Principal
Shirley Burrus, CMS Interim Principal
Bob George, CHS Principal
Karen Narmore, CHS Vice-Principal
Marilyn Cruzan, Administrative Secretary
Wendy Locke, The Chronicle
01. Action, establish a quorum
Vice Chair Ehrich announced there was a quorum.
02. Pledge of Allegiance
Mr. Ehrich gave the student representative oath of office to CHS student Collin Lyons.
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04. Action, approve agenda/add items
THE MAIN MOTION TO PLACE THE FAMILY SCHOOL PROGRAM ON THE AGENDA CARRIED UNANIMOUSLY.
Mr. Ehrich stated that the middle school has asked that a trip request be placed on tonight’s agenda. Dr. Robertson moved that the board change discussion item number 11 to an action item on the AR for policy JFCF. Mrs. Thompson seconded. Dr. Curry expressed concern about the coordination between the AR and the school handbooks. She would like to see the AR go back to the policy committee before adoption by the board. Dr. Robertson restated that he would like to have the AR adopted.
THE MOTION CARRIED AS FOLLOWS:
DR. CURRY – NO
MR. EHRICH – YES
MRS. FRESKE – YES
DR. ROBERTSON – YES
Dr. Curry added that she didn’t think the policy AR had been refined as she thought the policy committee was planning to do.
Mrs. Thompson moved to approve the agenda as amended. Dr. Robertson seconded and THE MOTION CARRIED UNANIMOUSLY.
05. Action, approve the August 14, 2002 regular board meeting minutes.
Dr. Robertson moved to approve the August 14, 2002 minutes. Mrs. Freske seconded. Dr. Robertson asked to have the minutes modified to indicate that he excused himself from the meeting after item 16. THE MOTION CARRIED UNANIMOUSLY.
06. Information, Trustees Reports
A. Heery Construction Report
Mr. Kaufmann reported that the landscaping in the parking lot and some exterior cleaning still need to be completed at Creslane. Upgrades to the west corridor will begin next week. The fencing around the high school bleachers is complete. Fencing was also installed west of Creslane. The track has also been completed. Pricing
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for a sidewalk near the bleachers that will provide handicapped access will be obtained this week. The extra projects costs have totaled $326,000 so far with $481,000 committed. This leaves $269,000 for the remaining project of relocating the district office. They are working on obtaining a proposal from Willamette ESD on the district office project. When pricing is complete it will be brought to the board. Mr. Kaufman reported that at this point there will be around $400,000 left over after projects are completed. Dr. Robertson asked if the $400,000 would be left over after the district office change. Mr. Kaufman stated that if the district office project is completed at $269,000, which is part of the $750,000 approved last year, that would still leave $400,000.
B. January Meeting Date Change
Dr. Stuber reported that the board chair suggested the January board meeting be held on January 15 rather than January 8. Dr. Curry stated that any meetings held on the third Wednesday would be a conflict for her. Dr. Stuber suggested that other possible dates be discussed at a later time.
07. Information, Supervisors Reports
Mr. Ehrich thanked Mrs. Robertson for the excellent Open House at Creslane. Mrs. Freseke asked if the sod around the football field has started to take hold. Mr. George said that it had. Dr. Curry asked for an enrollment report that shows a rolling year.
08. Information, Student Representative Report
There was no student report.
09. Information, Business Manager Report
There were no questions on the Business Manager report.
11. Action, JFCF “Hazing….” Policy AR
Dr. Robertson moved to accept policy JFCF/GBNA-AR. Mrs. Thompson seconded. Dr. Robertson explained that this policy and AR came to the board in November. It has been worked on by the policy committee and was brought back to the board in May knowing that it was not completed at that time. The committee left the sentence on the AR “complaint and investigative procedures as established by each school shall be attached as addenda to this AR and shall be provided to students, parents and staff “. The complaint and investigative procedures were included in the elementary and middle school hand books which were approved at the August board meeting.
Dr. Robertson suggested that the board accept the AR as the working document at this time and that the policy committee could work later to refine it and bring it back to the board and administrators Dr. Curry said that she would like the AR to be consistent with the handbooks and policy and she does not see that it is. She has not reviewed the AR and is not prepared
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to take action on the AR at tonight’s meeting. She stated that we do have a policy in place and the board should not rush into an AR when there are procedures in the handbooks. She would like to table the AR until the policy committee can make it a priority. Dr. Curry moved to table this agenda item. The motion did not receive a second. Dr. Stuber stated that as long as the board adopts the handbooks there is some enforcement. Dr. Robertson moved to table the item to the next board meeting. Dr. Curry seconded and THE MOTION CARRIED UNANIMOUSLY.
12. Action, approve handbooks
Mrs. Freske moved to approve the Creswell High School student, staff and coach handbooks and the Creslane and Creswell Middle School staff handbooks. Dr. Robertson seconded and THE MOTION CARRIED UNANIMOUSLY.
13. Discussion, community transportation planning
Mr. Ehrich reported that he and Dr. Stuber have had discussions with the city administrator regarding a transportation system plan and the state of the system within our community. The city council has chartered a committee to review our bike and pedestrian plan in coordination with the school district. The City Council has asked that the district provide two members for the committee. Mr. Ehrich volunteered to represent the district in this effort and also suggested that Cortney Burrus, district Transportation Supervisor also serve on this committee. Mr. Ehrich will report back to the board .
14. Discussion, Family School Update
Mrs. Meyers reported that part three of the mediation is still in progress. This is due to not hearing back from some of the individuals involved in the mediation. Dr. Stuber stated that part one of the agreement has been taken care of with Creslane proceeding as indicated, the policy committee will be discussing policy revisions at its September 16 meeting. Strategic Planning will be taking a look at the third part, schools of choice. Depending on what comes out of the Strategic Planning group, for each type of school that’s recommended and adopted there would likely be a policy for those as well as describing why they were set up.
Dr. Curry would still like to see an agreement from mediation that all sides have signed off on. Mr. Ehrich stated that the board has agreed to accept the mediated agreement and are expecting to have a final agreement presented to them at some point.
Dr. Curry asked if the board could request a final agreement from mediation. Dr. Robertson moved that the board ask the core group involved in
mediation to have a mediated agreement on item three by the October board meeting. Dr. Curry seconded. Dr. Robertson said the intent of his motion is to set a deadline for a decision. Dr. Curry asked if there could be one document showing that an agreement has been reached on all three items. THE MOTION CARRIED UANIMOUSLY. Dr. Stuber asked
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Ms. Robertson to contact the group. Ms. Robertson will report to the board at the October board meeting.
15. Action, Personnel report
Mrs. Freske moved to approve the Personnel Report. Mrs. Thompson seconded and THE MOTION CARRIED UNANIMOUSLY.
16. Action, post Charter School Policy LBE and AR
Dr. Robertson moved to table Charter School Policy LBE and AR and send it back to the policy committee. Dr. Curry seconded and THE MOTION CARRIED UNANIMOUSLY.
17. Action, milk bids
The district recommends that the board rescind the milk bid awarded to Umpqua Dairy at the August board meeting and award the bid to another vendor. Dr. Roberson moved to rescind the awarding of the milk bid to Umpqua Dairy made on August 14. Dr. Curry seconded and THE MOTION CARRIED UNANIMOUSLY.
Dr. Curry moved to award the milk bid to Echo Spring Dairy. Dr. Robertson seconded and THE MOTION CARRIED UNANIMOUSLY.
18. Creswell Middle School Trip Request
Dr. Robertson moved to approve the middle school trip to Washington D.C., New York City and Philadelphia. Dr. Curry seconded and THE MOTION CARRIED UNANIMOUSLY.
Items for October agenda
ADJOURNMENT: The board meeting adjourned at 9:00 P.M.
Dr. Rick Stuber, Superintendent
Don Ehrich, Vice Chair