The regular school board meeting of the Board of Directors of Lane County School District #40, Creswell, Oregon, was held Wednesday, August 13, 2003 beginning at 7:00 p.m. at the Creswell High School Library, 33390 Nieblock Lane, Creswell, Oregon, 97426, with Chair Dersham presiding.



                                                            Gary Clark                                                  

Don Ehrich

                                                            Anne Freske

                                                            Lonn Robertson

                                                            John Sells

                                                            Kathy Thompson






ALSO PRESENT: Dr. Rick Stuber, Superintendent

                              Judy Hillman, Business Manager

                              Ellen Adler, Director of Special Education

                              Joel Higdon, District Technology Director

                              Jacque Robertson, Creslane Elementary Principal

                              Shirley Burrus, CMS  Principal

                              Jan Ophus, CHS Principal

                                                            Marilyn Cruzan, Administrative Secretary




               01.               Action, establish a quorum

Chair Dersham announced that a quorum of the board was present.


02.                  Pledge of Allegiance



03.                  Visitors: 



04.                Action, approve agenda/add items

Dr. Robertson moved to approve the agenda.  Mr. Ehrich seconded the motion. Mrs. Freske moved to amend the motion to add a discussion item regarding CIM and CAM scores and the No Child Left Behind Act.  Dr. Robertson seconded.  The amended motion carried unanimously. 







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05.                Action, approve the June 11, 2003 regular board meeting minutes.

Dr. Robertson moved to approve the June 11, 2003 board meeting minutes.  Mrs. Thompson seconded and THE MOTION CARRIED UNANIMOUSLY.


06.                Information, Trustees Reports.

A.               Future of Athletics SP Committee – Pete Apo

Mr. Apo distributed a FAS committee report that included projected high school expenses for the athletic department and revenues which include concessions, ticket receipts participation fees and the rhododendron fundraiser  to the board.  There will be a $150.00 per student sport participation fee with a $750.00 per family fee cap this year.   A $25.00 discount will be given to students who have all paperwork and money in by registration on August 18.  Students who qualify for the free and reduced lunch program will pay a $75.00 participation fee.  Mr. Apo also reported that the Booster Club will be running the concessions this year. Concession revenue will be used to help with athletic equipment and supplies.    


B.               Future of Co-Curriculars SP Committee – Lonn Robertson

Dr. Robertson stated that Mimi Sells is the chair for this committee.  Mrs. Sells stated that the committee is waiting for the state to finalize its budget so we know what level of funding we will have before doing any fund raising.  Dr. Robertson added that the committee had recommended that the administration consider the idea of going to the bargaining units

and look at cutting days rather than teachers.


C.               Districts Cost Comparisons SP Committee

A report from this committee was not available.


D.   District Resource Sharing SP Committee – Joel Higdon

Mrs. Brayman reported that  the committee is looking at the possibility of inter-cooperative agreements.  Research was conducted on boundary guidelines and  the legal aspects of mergers and consolidations.  At this time the committee recommends continued research on taking advantage of different types of shared resources or inter-cooperative agreements with different sources. 


Mr. Higdon reported that the committee will also be talking with neighboring districts regarding shared resources.  There will be a new distance-learning lab by the time school starts with VTEL equipment for video teleconferencing  and computers  for distance learning that may include Cyber School.  Physical location of the VTEL lab has not been determined.  Discussion was held on the possible location of the VTEL equipment.



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Mrs. Dersham presented a box of envelopes to the district to be used for board correspondence.  She asked the administrators to provide a list of small items that could be used in their schools.  This information could be published in the paper and taken to local services organizations.  She also challenged each board member to make similar donations to the district.


07.            Information, Supervisors Reports.

There were no questions on the Supervisors reports.


08.           Student Representative Report.

The student representative was not present.


09.           Information, Business Manager Report.

Mrs. Freske asked about the food service report.  Mrs. Hillman reported  that the food service program will pick up one to two hours for the aide that runs the point of service computer during serving time.  This was previously paid from the general fund.  Dr. Robertson asked about the $7,000.00 balance in the athletic fund.  Mrs. Hillman explained that the $7,000.00 was an estimation as of June 30.  Since then $13,018 has been turned in.


Dr. Robertson asked Dr. Stuber if after approving the budget money becomes available because of items such as increased state funding, utility savings, or unemployment savings, who would make the budget adjustments. Dr. Stuber stated that it would be determined by himself and Mrs. Hillman.


               10.                 Information, Superintendent Report.  

Dr. Stuber announced that the staff breakfast will be held on August 25 at 7:30 A.M. in the high school commons.  The Strategic Planning Committee will meet on September 24 at 6:30 P.M. in the high school commons.









12.               Action, Personnel Report

Mrs. Freske moved to approve the personnel report.  Mr. Clark seconded and



13.            Action, Board organization and resolutions

Mrs. Dersham thanked everyone for their support this past year.  Mrs. Dersham opened the nominations for board chair.


Mrs. Freske nominated Mr. Ehrich for board chair.  Mrs. Thompson seconded.  There were no other nominations and THE MOTION CARRIED UNANIMOUSLY.              


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Mr. Ehrich nominated Mrs. Freske for board vice-chair.  Mrs. Thompson seconded.  There were no other nominations and THE MOTION CARRIED UNANIMOUSLY.


                              The board presented Mrs. Dersham with a gift of appreciation.


Mrs. Dersham moved to approve the annual business appointments.  Mrs.  Freske seconded.  Dr. Robertson asked to clarify that Dr. Stuber is the district spokesperson.  It was clarified that in the absence of the Superintendent the board chair becomes the district spokesperson.  Mr. Ehrich questioned the need for the resolution to borrow up to $350,000.  Dr. Robertson questioned  whether board members should be authorized to borrow on behalf of the district.  Dr. Stuber suggested that the paragraph could be eliminated and added back later if determined appropriate. Dr. Robertson moved to amend the motion to strike the paragraph authorizing borrowing up to $350,000.00.  Mrs. Freske seconded.  THE AMENDMENT TO THE MOTION CARRIED UNANIMOUSLY.  THE AMENDED MOTION CARRIED UNANIMOUSLY.


14.           Action, Chair Committee appointments

Chair Ehrich made the following committee appointments:  Policy committee members will be Dr. Robertson as Chair,  Mrs. Thompson and Mr. Clark with Mr. Sells as alternate.  Negotiation committee members will be Mrs. Dersham, Mr. Ehrich and Mrs. Freske as Chair with Mrs. Thompson as alternate.


15.           Action, School Lunch/Milk Prices

Mrs. Hillman advised that there are no milk bids at this time.  Mr. Ehrich moved to authorize Dr. Stuber to execute a milk bid.  Mrs. Dersham seconded and THE MOTION CARRIED UNANIMOUSLY.


Mrs. Dersham moved to increase each meal price by 10 cents as recommended in the Business Manager’s report.  Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.


Dr. Robertson moved to accept the athletic fees as presented.  Mrs. Freske seconded.













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16.           Action, Policy Matters

Dr. Robertson moved to adopt policy JFCF/GBNA-AR Hazing/Harassment/Intimidation/Bullying/Menacing/Relational Aggression Complaint Procedures as edited.  Mrs. Dersham seconded AND THE MOTION CARRIED UNANIMOUSLY.


               17.               Discussion, CIM/CAM Scores, No Child Left Behind (NCLB)

Dr. Stuber stated that the same testing data was used and applied to two standards (CIM/CAM and NCLB).   Some districts that rated exceptional under Oregon  testing data  did not meet national standards.  Dr. Stuber said the district will need time to put the assessment data into a format that is the same for each building.  The state does not give a break down on scores.  The NCLB expectation is that the achievement gap between groups will be closed. If districts don’t do well, they are in jeopardy of losing Title I funds.  The other dilemma of NCLB is that we are not fully aware of what it all means.  All the rules have not been written. Dr. Stuber stated that he would give a report to the board on learner outcomes at a later date.


Dr. Robertson stated he would like to see board goals set for this year.  Dr. Stuber suggested a board work session in September.


The board set a work session to establish board and superintendent goals for September 3, 2003 beginning at 6:30 P.M. in the high school library.



                              Board requests for September

                              CMS EBS Video

                              Policy Review

                              Student Recognition-Airport Mural

                              CHS Handbook Review




               ADJOURNMENT:     The board meeting adjourned at 8:45 P.M.





Dr. Rick Stuber,  Superintendent




Don Ehrich, Chair