BOARD AGENDA FACT SHEET

CRESWELL SCHOOL DISTRICT #40

Resolution 0910-9

 

MEETING DATE:                September 9, 2009      

DATE PREPARED:               September 1, 2009

AGENDA ITEM:                   #15

AGENDA TITLE:                  Corporate Sponsorship policy

 

ITEM REQUESTED BY:      Gary Mounce, CHS Principal

 

INFORMATION:

Creswell School District accepts offers of Corporate Sponsorship into our General Athletic Funds.   These funds will be distributed to Creswell High School Athletics as needed and determined by the Creswell High School.  Funds donated to District Athletics shall be budgeted, accounted for and expended in a manner consistent with district policies.  These funds will meet all Title IX standards.

 

Sponsors will be provided with a banner to be displayed in the Creswell High School Gyms.  Graphics and artwork to make banners will be provided by the sponsor, so that banners can be created and paid for by the district.  Graphics and artwork will be approved and deemed appropriate by the high school Principal.  The district will then have 30 days to have the banner made and displayed in the gymnasiums.  The “Top Dog” Sponsor will have a 4’X8’ banner, “Big Dog” Sponsor will have a 4’X8’ banner, “Mighty Dog” Sponsor will have a 3’X4’ banner.

 

Types of Sponsorship

 

“Top Dog” Corporate sponsorship is our premier sponsor being highlighted in our feature area under the scoreboards in the main gym.These sponsors will be recognized as our top sponsors.This sponsorship will include two season passes and feature seats at all Creswell Athletic events.  This will not include post season events.  “Top Dog” will be limited to three sponsors for 2009-2010.  The sponsorship will be $1500.00.

 

“Big Dog” Corporate sponorship is $1000.00.  This 4’X8’ banner will be displayed in our smaller gym.  These banners will be displayed on the walls visible to the bleachers on the west side of the gym.  This sponorship will include two season tickets at all Creswell Athletic events.

 

“Mighty Dog” is $500.00 and will be displayed in the hallway outside of the gymnasiums.  “Mighty Dog” may also include parents and private parties for display.  This sponsorship will not include season tickets and the banners will be 3’X4. 

 

RECOMMENDATION:  It is recommended that the board support the corporate sponsorship policy and accompanying administrative rule.

 

RESOLUTION:

 

BE IT RESOLVED, Creswell School District adopt Corporate Sponsorship Policy and Corporate Sponsorship AR. (Number to be assigned by OSBA)

 

­­­­­­­­­___________________________                  __________________________

Board Chair                                                                 Superintendent

 

 

BOARD AGENDA FACT SHEET

CRESWELL SCHOOL DISTRICT #40

RESOLUTION 0910-11

 

MEETING DATE:                   October 14, 2009

DATE PREPARED:                 October 1, 2009

AGENDA ITEM:                     #16

AGENDA TITLE:                    Alternative School List

 

ITEM REQUESTED BY:         Ellen Adler, Director Special Education

 

INFORMATION:                     A list follows of alternative schools that the district would have the option of placing students in.  This list is done annually.

 

RECOMMENDATION:        Approve list of alternative schools

 

RESOLUTION:

 

See attached list.

 

 

APPROVED BY THE BOARD ON ­­­­­­­______________________________________

 

CRESWELL SCHOOL DISTRICT

 

 

By:________________________________________           ________________________________

             Board Chair                                                                 Superintendent

 

 

BOARD AGENDA FACT SHEET

CRESWELL SCHOOL DISTRICT #40

RESOLUTION 0910-7

 

MEETING DATE:                   October 14, 2009

DATE PREPARED:                 October 1, 2009

AGENDA ITEM:                     #17

AGENDA TITLE:                    Transportation Supplemental Plan Adjustment

 

ITEM REQUESTED BY:         Jennifer Heiss, Business

 

INFORMATION:

The proposed plan was reviewed with consideration given to board and public comments.  The plan is viewed similar to the finance charge of establishing the level of transportation as required and still meet state and federal guidelines.

 

If the current transportation schedule were kept in place it would cost approximately $10,000 more per year over the proposed revised plan.  In addition, based on student enrollment projections, the current busses will be at capacity and not able to handle additional students.  Transportation is able to make it work currently because the weather has been nice.  Once the weather turns rainy the district has always seen an increase in riders.  If the plan is not modified then it would result in the need to purchase an additional bus for regular routes and hire another driver.  The bus would cost approximately $120,000 and a driver would be about $20,000/year. 

Comparison example (mid-day run):

2008/2009 started with 21 kindergarten students and ended with 44.

2009/2010 started with 48 kindergarten students. 

 

Finally, the issue is time on bus.  Currently there is no slack in the schedule and if a bus is delayed for construction or traffic then some students end up late for school.  The first pickup of students is between 6:45 and 7 a.m.  The goal is to not have students on the bus more than 1 hour.  Currently high school and zero period middle school students are on the bus over an hour.  Without changes and with anticipation of increasing numbers of riders, the time on the bus will be extended.

 

The revised proposal does the following to the supplemental plan:

  1. Eliminate 5th/Harvey from the supplemental plan due to new sidewalks
  2. Eliminate Nieblock from Harvey to Wills from the supplemental plan due to new sidewalks

 

Further, the district would change the following bus stops:

  1. Reduce bus stops
    1. Delete stops on Holbrook
    2. Delete stops on Butte
    3. Delete stops on Nieblock
  2. Maintain stop at 2nd and F
  3. Maintain stop on Bradshaw (west of high school off Nieblock)

 

RECOMMENDATION:

Approve the recommended changes

 

APPROVED BY THE BOARD ON ­­­­­­­______________________________________

 

CRESWELL SCHOOL DISTRICT

 

By:________________________________________           ___________________________________

            Board Chair                                                     Superintendent

 

 

BOARD AGENDA FACT SHEET

CRESWELL SCHOOL DISTRICT #40

RESOLUTION 0910-12

 

MEETING DATE:                   October 14, 2009

DATE PREPARED:                 September 28, 2009

AGENDA ITEM:                     #19

AGENDA TITLE:                    Authorization to enter a purchase agreement for QSCB’s

 

ITEM REQUESTED BY:         Jennifer Heiss, Business Manager

 

INFORMATION:

 

A RESOLUTION OF THE BOARD OF CRESWELL SCHOOL DISTRICT STATING THAT THE APPLICATION FOR ALLOCATION OF QSCB TO THE OREGON STATE DEPARTMENT OF EDUCATION IS COMPLETE, HAS RECEIVED STATE APPROVAL AND ALLOCATION, AND AUTHORIZING THE ENTERING INTO OF A PURCHASE AGREEMENT FOR SALE OF THE DISTRICT’S QSCBS.

 

The following is from Joey McLiney who will be finding a buyer for the bonds who informed me of the possibility of something other than 0%:

“I don't know what the rate will be. There has been a sudden influx of unqualified providers of services like ours that has just entered the market with a 60,000,000 allocation. Everyone in the bond business has become an "expert". Unfortunately, since we are the only ones that have done more than 2 or 3 in Oregon, (we've done almost everyone in the state for 10 years and more than 360 nationwide), they don't know how to price the debt. So, districts that should be priced at 0, are paying 2, or even 3% unnecessarily. Couple this with the fact that the tax credit has dropped to a below market rate and you have the formula for above 0 rates.

I will be closing a QZAB this month at 0%, and everything I've done this year has been at 0 (5 or 6), but I don't want to shock anyone if the market falls off or if we get offers with interest.

So, please let your board know that it could be above 0, that we'll do our best to provide a great rate, but they will have the final decision, even after they pass this resolution and even if we "lock" a tax-credit rate in with maturity.”

 

Additionally he states:

“If the board receives a 0% AND still decides to not proceed, the cost will be nothing. Thanks for catching the error and changing it to 500K.Regardless of the terms and conditions, the board ALWAYS has a no cost option to end the project at no cost to them. 

The next step is to find the buyer. When we find the buyer, we'll present the locking letter to you and you'll sign it if I believe it to be a good offer. We will than proceed to the attorneys who will draw up the resolutions authorizing issuance.

The board will have the resolution and I will present to them the terms / conditions and they will make the decision to proceed that evening. If they choose not to, for any reason, the project will be concluded.

I am cautiously optimistic that we will be at 0%. So much so that next week I fly out to meet with a banker regarding your project. “

 

Joey

McLiney And Company

2800 McGee Trafficway

Kansas City, Missouri 64108.

 

 

RECOMMENDATION:

Continue with the process and approve this resolution.  If the interest rate is something other than 0% then the board can make a decision at that point to terminate.

 

RESOLUTION:

            WHEREAS, CRESWELL SCHOOL DISTRICT (the “District”) has needs for certain capital improvements that would qualify for treatment as Qualified School Construction Bonds (“QSCBs”) under federal tax law (the “Project”); and

            WHEREAS, the District has previously submitted to the State of Oregon an application for allocation of state volume of QSCBs for the Project; and

            WHEREAS, the Oregon State Department of Education has allocated such volume through an application process in the amount of not more than $500,000 for the Project; and

            WHEREAS, the term of QSCBs and the applicable credit rate to the investor under Section 54A(3) of the Internal Revenue Code are subject to change so long as the District has not entered into a binding, written contract for the sale of the QSCBs; and

            WHEREAS, it would be advantageous for the District to lock in the applicable credit rate and term for the QSCBs rather than waiting until the time of closing for the QSCBs; and

 

            NOW, THEREFORE, THE BOARD OF THE DISTRICT HEREBY FINDS, DETERMINES, DECLARES AND RESOLVES AS FOLLOWS:

            Section 1.   The Board of the District hereby authorized the Superintendent, President, District Business Manager, or their designee, to enter into and execute a purchase contract with a qualified buyer for the purchase of the QSCBs.

            Section 2.  Final documents for the QSCBs, including forms of leases, shall be presented to the Board for approval prior to closing for the QSCBs.

            Section 3.  The Superintendent and President are authorized to take such other actions necessary or convenient for proceeding with the Project and the issuance of the QSCBs.

            Section 4.  This resolution shall take effect and be in full force and effect from and after its passage and approval.

 

APPROVED BY THE BOARD ON ­­­­­­­______________________________________

 

CRESWELL SCHOOL DISTRICT

 

By:________________________________________                       ­­­­­­­­­_________________________________                     Board Chair                                                                            Superintendent

 

SECRETARY'S CERTIFICATE

 

                        I, Marilyn Cruzan, Secretary of the Board of Creswell School District (the "Board"), hereby certify as follows;

                        The foregoing is a full, true and correct copy of the resolution duly adopted at a

regular meeting of the Board of the District duly held at the regular meeting place thereof on the 14th day of October, 2009, of which meeting all of the members said Board had due notice and at which a majority thereof were present; and at said meeting said resolution was adopted by the following vote:

 

AYES:                         NOES:                         ABSENT:

                        An agenda of said meeting was published at least 72 hours before said meeting in The Creswell Chronicle, Creswell, Oregon.

 

                        I have carefully compared the same with the original minutes of said meeting on file and of record in my office; the foregoing resolution is a full, true and correct copy of the original resolution adopted at said meeting and entered in said minutes; and said resolution has not been amended, modified or rescinded since the date of its adoption, and the same is now in force and effect.

 

Dated:   _________________ Secretary of the Board:_________________________________

 

 

BOARD AGENDA FACT SHEET

CRESWELL SCHOOL DISTRICT #40

RESOLUTION 0910-10

 

MEETING DATE:                   October 14, 2009

DATE PREPARED:                 October 1, 2009

AGENDA ITEM:                     #20

AGENDA TITLE:                    2010-2011 Budget Calendar

 

ITEM REQUESTED BY:         Jennifer Heiss, Business Manager

 

INFORMATION:

January 2010               District Business Manager will provide estimated revenues to principals and department heads responsible for portions of the General Fund Budget.  Estimates staff costs will be provided. 

 

District administrators will meet with the Business Manager for the purpose of clarifying enrollment and/or other information provided.

February and

March 2010                 Site councils will prepare budget proposals for each school based on revenue projections and finance committee recommendations.

 

March 10, 2010           Regular School Board Meeting.  Budget and Finance Committee members are invited to this meeting.  Budget revenue will be presented by Business Manager.  Draft budget information from administrators will be presented.

 

March 15, 2010           All licensed staff will be notified of renewal and reduction in force notices issued, if applicable.

 

April, 2010                  Site councils and administrators refine budgets based on any new information

 

April 30, 2010             All budgets are forwarded to the Business Manager for input into the proposed budget document.

 

May 19, 2010              Budget Committee meeting     

Superintendent budget message

Public input

 

May 26, 2010              Budget Committee meeting

                                    Public input

 

June 8, 2010                Budget Hearing

 

RECOMMENDATION:  Adoption of 2010-2011 Budget by School Board

 

APPROVED BY THE BOARD ON ­­­­­­­______________________________________

 

CRESWELL SCHOOL DISTRICT

By:________________________________________           ________________________________

             Board Chair                                                                 Superintendent