REGULAR SCHOOL BOARD MEETING MINUTES

 

The regular school board meeting of the Board of Directors of Lane County School District #40, Creswell, Oregon, was held Wednesday, September 9, 2009 beginning at 7:10 P.M. in the Creswell School District Office, 998 A Street, Creswell, Oregon with Chair Clark presiding.

 

BOARD MEMBERS PRESENT IN ADDITION TO CHAIR CLARK:

                                                Elena Connelly

                                                David Eusted

                                                Tammy Leatherman

                                                Chris Mattheisen

                                                Jacki Pruitt

                                                Kathy Thompson

                                               

                                               

BOARD MEMBERS NOT PRESENT:

                                               

 

ALSO PRESENT:              Ruby Price, Superintendent

                                                Ellen Adler, Director of Special Education/NCLB

                                                Joel Higdon, District Technology Coordinator

                                                Jacque Robertson, Creslane Elementary Principal

                                                Shirley Burrus, CMS Principal

                                                Gary Mounce, CHS Principal

                                                Marilyn Cruzan, Administrative Secretary

                                                Zach Maillard, Student Representative

                                                Hugh Turnbull, The  Chronicle

                                               

               

 

ROLL CALL

                01.          Action, establish a quorum

Mr. Clark announced that a quorum of the board was present.

 

                02.          Pledge of Allegiance

 

RECOGNITION OF VISITORS

03.            Visitors:  Mr. Clark announced that if an audience member would                         like to speak to the board on an agenda item this evening, there are forms to         fill out by the door.

 

APPROVE AGENDA

04.              Action, approve agenda/add items

Mrs. Thompson moved to approve the agenda as presented.  Mr. Eusted seconded and THE MOTION CARRIED UNANIMOUSLY.

 

 

 

 

Page 2 – Regular Board Meeting Minutes –9-9-09

 

 

MINUTES OF PREVIOUS MEETING

05.              Action, approve the August 12, 2009 regular board meeting minutes.

Ms. Mattheisen moved to approve the August 12, 2009 regular board meeting minutes.  Ms. Connelly seconded and THE MOTION CARRIED UNANIMOUSLY.

REPORTS

06.            Information, Trustees Reports/Board Correspondence

Mr. Clark reported that district administrators were at crosswalks Tuesday morning to help with student safety.

 

07.          Information, Supervisors’ Reports

                                There were no questions on the supervisors’ reports              

 

08.           Student Representative Report

Zach Maillard, student representative, reported that school got off to a great start.  There will be a Welcome Freshman dance next weekend.

 

09.           Information, Business Manager Report.

There were no questions on the Business Manager’s report.

 

10.           Information, Superintendent Report

Mrs. Price gave a presentation on board goals for this year.

 

UNFINISHED BUSINESS

11.            Action, Construction Excise Tax Intergovernmental Agreement                      addendum Request by City of Creswell to revise Intergovernmental               Agreement to increase percent that City would retain of collections for          Construction Excise Tax for Creswell School District.

Ms. Mattheisen moved to approve Resolution 0910-6 Construction Excise Tax Intergovernmental Agreement addendum.  Mr. Eusted seconded and THE MOTION CARRIED UNANIMOUSLY.

 

NEW BUSINESS

                     

12.          Action, Transfer Request

Ms. Connelly moved to approve the transfer request.  Ms. Mattheisen seconded.  Mrs. Price explained that the request is for two students, one of  which is a senior. The parent is asking that the senior be allowed to graduate with their class.  Mrs. Thompson advised that two years ago a similar request for a senior was presented to the board from a parent and the request was denied.  Mr. Clark also stated that in the past the board has not approved transfer requests. THE MOTION FAILED UNANIMOUSLY.

 

 

 

Page 3 – Regular Board Meeting Minutes – 9-9-09

 

        13.          Action, Personnel Report

Mrs. Thompson moved to approve the personnel report. Ms. Mattheisen seconded  AND THE MOTION CARRIED UNANIMOUSLY.              

 

                14.          Action, second read:  approve revisions to policies EEAC-School Bus Safety Program, JHCD-AR-Administering Non-injectable Medicines to Students.

                                Ms. Connelly moved to approve revisions to policies EEAC-School Bus Safety Program and JHCD-AR Administering Non-injectable Medicines to Students...  Ms. Mattheisen seconded and THE MOTION CARRIED UNANIMOUSLY.

 

                15.          Action, approve Resolution 0910-7 Transportation Supplemental Plan Adjustment

                                Ms. Mattheisen moved to approve Resolution 0910-7 Transportation Supplemental Plan Adjustment.  Mr. Eusted seconded.  Audience member Mrs. Dimmick spoke to the board regarding the plan and how it would affect students attending 5Cs.  Mrs. Price stated that there are modifications in place such as adult crosswalk guards at various locations until street construction is completed. Theresa Bichsel-Cook, district transportation supervisor, answered questions regarding the plan.  There was board discussion. 

                                THE MOTION FAILED AS FOLLOWS:

                                MR. CLARK:  YES

                                MS. CONNELLY:  YES

                                MR. EUSTED:  NO

                                MS. MATTHEISEN:  NO

                                MRS. LEATHERMAN:  NO

                                MRS. PRUITT:  NO

                                MRS. THOMPSON: YES

                                Mr. Clark recessed the meeting at 8:04 P.M. to gather information on the financial implication of the board decision.  He reconvened the meeting at 8:10 P.M.  Mr. Clark announced that Superintendent Price will bring back a revised plan to the board at the October meeting with the financial implications of denying the plan thoroughly detailed. 

 

                16.          Action, approve CCI-PE (Commitment to continuous Improvement through Performance Evaluation)

Mrs. Thompson moved to approve the CCI-PE (Commitment to Continuous Improvement through Performance Evaluation).  Mr. Eusted seconded and THE MOTION CARRIED UNANIMOUSLY.    

 

 

 

 

 

Page 4 – Regular Board Meeting Minutes – 9-9-09

 

 

17.                Action, approve Resolution 0910-8 Quality School Construction Bonds

Mrs. Thompson moved to deny Resolution 0910-08 Quality School Construction Bonds Resolution.  Ms. Connelly seconded.  Mrs. Price advised that this is a one time opportunity to capture stimulus money at a zero percent rate. The district plans to apply, if board approved, for $500,000.  The repayment time is 15 years or approximately $33,000 a year, which would come out of the maintenance fund.

THE MOTION FAILED AS FOLLOWS:

MR. CLARK: NO

MS. CONNELLY:  NO

MR. EUSTED:  NO

MRS. LEATHERMAN:  NO

MS. MATTHEISEN:  NO

MRS. PRUITT:  NO

MRS. THOMPSON:  YES

 

After further board discussion, Mr. Eusted moved to approve Resolution 0910-8 the Quality School Construction Bonds. Mrs. Leatherman seconded and THE MOTION CARRIED AS FOLLOWS:

MR. CLARK:  YES

MS.  CONNELLY: YES

MR. EUSTED:  YES

MRS. LEATHERMAN: YES

MS. MATTHEISEN:  YES

MRS. PRUITT:  YES

MRS. THOMPSON:  NO

 

18.                Discussion, Resolution 0910-9 corporate sponsorship protocol. 

The board reviewed the revised protocol.  Mr. Mounce noted that this revision gives more options than the previous plan.  Mrs. Price clarified that this would not be a board policy. The board would establish the guidelines and the high school would implement those guidelines.  Mr. Mounce will bring the final protocol back to the board for approval in October.

 

19.            Action, Resolution 0910-10 Athletic Director position

Ms. Mattheisen moved to approve Resolution 0910-10 Athletic Director position.  Mrs. Pruitt seconded. Mr. Mounce, high school principal,  reported   that there have been two rounds of interviews so far for the Athletic Director position.  One candidate was qualified but is a current varsity coach at the high school.  The interview committee would like the board to consider this candidate and waive the requirement at this time that the Athletic Director may not coach. Mrs. Price recommended that the board make an exception to the job description for one year. THE MOTION CARRIED UNANIMOUSLY.

 

 

 

 

Page 5 – Regular Board Meeting Minutes – 9-9-09

 

                20.          Discussion, Booster Club MOA Amendment Request.

                                Mr. Clark suggested that the request be referred to the ARC (Athletic Review Committee) for review and that a recommendation from the committee be brought to the October board meeting. 

 

21.            Action, OSBA Election.

Ms. Connelly moved to vote for Joe Berney as a Legislative Policy Committee member from our region.  Mrs. Thompson seconded and THE MOTION CARRIED UNANIMOUSLY.

 

22.            Action, approval of CES Student Handbook.

Ms. Connelly moved to approve the CES Student Handbook.  Mrs. Thompson seconded and THE MOTION CARRIED UNANIMOUSLY.

 

                23.          Discussion, OSBA Convention

                                There was a brief review of the OSBA Convention schedule.

 

Mrs. Price announced that the next board meeting will be held on November 18 instead of November 11.

 

 

ADJOURNMENT:     The board meeting adjourned at 9:15 P.M.                      

 

 

 

_________________________

Ruby Price,  Superintendent

 

 

___________________________

Gary Clark, Chair