The regular school board meeting of the Board of Directors of Lane County School District #40, Creswell, Oregon, was held Wednesday, September 8, 2004 beginning at 7:00 p.m. in the Creswell School District Office Board Room, 998 West A Street, Creswell, Oregon, 97426, with Chair Freske presiding.



                                                                Gary Clark      

                                                                Connie Dersham

                                                                Don Ehrich

                                                                John Sells

                                                                Kathy Thompson




                                                                Lonn Robertson



ALSO PRESENT: Dr. Rick Stuber, Superintendent

                                Patrick Bentley, Business Manager

                                Ellen Adler, Director of Special Education

                                Joel Higdon, District Technology Coordinator

                                Jacque Robertson, Creslane Elementary Principal

                                Shirley Burrus, CMS Principal

                                Jan Ophus, CHS Principal

                                Marilyn Cruzan, Administrative Secretary

                                Dean Rea, The Chronicle

                                                                Heath Annett, CHS Student Representative




                01.                Action, establish a quorum

Chair Freske announced that a quorum of the board was present.


02.                   Pledge of Allegiance



03.                   Visitors: 

Mrs. Freske announced that if an audience member would like to speak to the board on an agenda item this evening there are forms to fill out by the door.


Mrs. Freske stated that the board meeting is a meeting held in public and that eye contact should be going back and forth between board members when an issue is being discussed, therefore the seating arrangement at the table has been rearranged and the board chair will not be sitting at the center.  Mrs. Freske has asked Dr. Stuber to put the district mission statement at the top of the board agenda this year.  Mrs. Freske is also giving Dr. Stuber a motivational statement to add to the agenda each month.  Mrs. Freske also stated that during agenda items she would ask for a motion and a second.


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After that, she will ask the person who put together the agenda item to report on that item.  Mrs. Freske will then  turn to the audience and ask for any input from the administrators or business manager.  Then she will ask the board if they have any questions for the administrator.  After questions are clarified, public input will end.  The issue will then come back to the board for discussion and vote.




04.                 Action, approve agenda/add items

Mrs. Freske announced that agenda items 12 and 17 would be reversed.  Mr. Clark moved to approve the agenda as presented.  Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.



05.             Action, approve the August 11,  2004  Regular Board Meeting minutes.

Mrs. Dersham moved to approve the August 11, 2004 regular board meeting minutes.  Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.


Mrs. Freske swore in Heath Annett,  the high school representative to the board.


06.            Information, Trustees Reports

There were no Trustee Reports.


07.            Information, Supervisors Reports

Mrs. Adler updated the board on the district AYP.  Ms. Robertson reported that enrollment at Creslane has gone up significantly.  She also reported that several donations were received at Creslane.  She requested that a thank you note be sent from the district.  Mr. Ophus reported that there are 20 new students in the freshman class so far.  He will give an enrollment update at a later date.


08.             Student Representative Report

Heath reported that the start of school has gone smoothly.


09.            Information, Business Manager Report.

                Mr. Bentley distributed additional information to the board.    


10.             Information, Superintendent Report.






                11.                None







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12.                 Action,  approve Athletic Director and Administrator Assistant job 


Mr. Clark moved to approve the Athletic Director and Administrator Assistant job descriptions.  Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.


13.               Action,  approve Personnel Report

Mr. Sells moved to approve the revised Personnel Report.  Mrs. Thompson seconded and THE MOTION CARRIED UNANIMOUSLY.


                14                Action, approve Job Share and PERS-Retiree Provisions

Dr. Stuber stated that two provisions are before the board tonight.  One regards job share the other regards PERS retirees and the provisions under which they could work in the district.  This item is on the agenda because the full board has not  determined where they stand with respect to either job sharing or PERS retirees.  A Memorandum of Understanding is needed because the collective bargaining agreement does not address either job share or  PERS retirees.


Dr. Stuber reviewed the  PERS Retiree Provisions. 


Mr. Clark moved to approve the PERS Retiree Provisions.  Mrs. Dersham seconded and THE MOTION CARRIED UNANIMOUSLY.


                                Dr. Stuber reviewed the Job Share Provisions.


Mr. Clark moved to approve the Job Share Provisions.  Mrs. Dersham seconded and THE MOTION CARRIED UNANIMOUSLY.


15.            Action, approve MOAs for Job Share and PERS-Retirees

Dr. Stuber said what the board is examining tonight is sample language for an MOA that the collective bargaining unit would like to present for any member that wants to PERS retiree.  There are two categories within it.  One category is for people who are currently working for the district and wish to PERS retiree mid-year and one category for those who wish to PERS retiree at the end of a given year and be reemployed for a period of time after that. 


Mrs. Dersham moved to not accept the Memorandum of Agreement to rehire the retirees as so stated.   Mrs. Thompson seconded and THE MOTION CARRIED UNANIMOUSLY.


Dr. Stuber explained that the job share paperwork was done in compliance with the provisions the board adopted.    This MOA is specifically written for the two staff people requesting the job share.


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Ms. Robertson addressed the board regarding the Job Share MOA for Mrs. McKee and Mrs. Turnbull.  Mrs. McKee and Mrs. Turnbull also addressed the board regarding their job share request.


Mrs. Dersham stated that she would abstain from voting because of personal involvement.


Mr. Ehrich moved to approve the job share agreement for the 2004-2005 school year for Mrs. McKee and Mrs. Turnbull.  Mrs. Thompson seconded and THE MOTION CARRIED AS FOLLOWS:








16.             Action, approve 2004-2005 District Goals

Mr. Clark moved to approve the 2004-2005 District Goals.  Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.


Dr. Stuber stated that during the board’s planning session last month there was discussion about the Strategic Planning model the district has been using for the past four years.  A decision was made to table Strategic Planning for the coming year.


17.             Hearing, request to approve student transfer

Dr. Stuber stated that he had received a phone call from Mr. Meade last week requesting that his children be allowed to transfer out of Creswell School District to another district.  Dr. Stuber explained that the district has a policy that allows the superintendent to approve a one-on-one exchange.  If there is not an exchange available the request is denied.  Mr. Meade is here to petition Dr. Stuber’s decision.


Mr. Meade explained that due to the lack of child care in Creswell for his children and since their grandparents live in Goshen he is asking the board to approve the exchange so his children may attend Goshen Elementary. 


Mrs. Dersham said the board has received similar requests in the past.  Mrs. Dersham also said that even though she sympathizes, the board has a policy of one-on-one and moved to deny the transfer request.  Mr. Sells seconded.  Mr. Clark requested that board policy JECB-AR Student Exchange with Other Oregon Public School Districts be referenced in the minutes.  THE MOTION CARRIED UNANIMOUSLY.








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                ADJOURNMENT     The board meeting adjourned at 8:20 P.M.





                Dr. Rick Stuber,  Superintendent





                Anne Freske, Chair