The regular school board meeting of the Board of Directors of Lane County School District #40, Creswell, Oregon, was held Wednesday, September 10, 2003 beginning at 7:00 p.m. at the Creswell High School Library, 33390 Nieblock Lane, Creswell, Oregon, 97426, with Chair Dersham presiding.



                                                                Gary Clark                                                      

                                                                Anne Freske

                                                                Lonn Robertson

                                                                John Sells

                                                                Kathy Thompson



                                                                Connie Dersham                                                               



ALSO PRESENT: Dr. Rick Stuber, Superintendent

                                Judy Hillman, Business Manager

                                Ellen Adler, Director of Special Education

                                Joel Higdon, District Technology Coordinator

                                Jacque Robertson, Creslane Elementary Principal

                                Shirley Burrus, CMS  Principal

                                Jan Ophus, CHS Principal

                                                                Marilyn Cruzan, Administrative Secretary

                                                                Taylor Madden, The Chronicle

                                Anne Thomas, The Sentinel



                01.                Action, establish a quorum

Chair Ehrich announced that a quorum of the board was present.


02.                   Pledge of Allegiance



03.                   Visitors: 



04.                 Action, approve agenda/add items

Dr. Robertson moved to approve the agenda.  Mrs. Thompson seconded and THE MOTION CARRIED UNANIMOUSLY.








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05.                 Action, approve the August 13, 2003 regular board meeting minutes.

Mrs. Freske moved to approve the August 13, 2003 board meeting minutes.  Mr. Clark seconded. Dr. Robertson questioned the statement in the August minutes regarding who the district spokesperson would be in Dr. Stuber’s absence.  Dr. Stuber clarified that if he is going to be gone he will contact the board chair and they will make a decision on who the spokesperson will be depending on the matter. Dr. Robertson moved to amend the minutes to strike the sentence “It was clarified that in the absence of the Superintendent the board chair becomes the district spokesperson.” from the minutes.   Mr. Sells seconded the amendment.  THE AMENDMENT TO THE MOTION CARRIED UNANIMOUSLY.  THE  AMENDED MOTION TO APPROVE THE MINUTES CARRIED UNANIMOUSLY.


06.                 Information, Trustees Reports.

A.                  Recognition of  Creswell Airport mural artists

Mr. Ehrich and Dr. Adler presented certificates to the student artists who worked on the Creswell Airport mural this summer.  They are:  Alicia Sells, Melissa Johnson,  Laurel Gorton, Camilla Beavers, Paloma Yellowhorse, Xochile Yellowhorse, Breanna Davis and Alfred Meza. Morgan Mulligan and Madaline Chase were not present.


B.                  Middle School Accelerated Reader program.

Mrs. Burrus presented a portion of a video produced by the middle school.  She advised the board that it is an Effective Behavior Support video, which teaches students all the school rules.  The motto is GROWL, which stands for Giving Your All, Respect Everyone, Our School Is Safe, We Are Responsible and We Love Our School.  All school rules are based on those standards.  Certificates were presented to students Joy Gernhardt, Will Prater, Amanda Woodland and Jordan Ellison who participated in the production of the video. Jordan Lampe also participated but was not present.  The students presented a superintendent pin to Dr. Stuber, school board pins to board members and a Creswell Middle School pen to Mrs. Cruzan.  Mrs. Thompson suggested that the video be presented at an OSBA Conference some time in the future.


C.                  Negotiations Committee, Mrs. Freske

Mrs. Freske reported that the Negotiation Committee met with Dr. Stuber and Mrs. Hillman on September 2.  It was the first meeting with an overview and discussion of upcoming issues.  Mrs. Dersham and Mrs. Freske will attend the OSBA Negotiation Seminar this month.  The next Negotiation Committee meeting will be on October 6.  Mrs. Freske said a question was brought up whether or not the negotiation committee meetings are public.  She stated that this will be a negotiations year, therefore the negotiation committee, Dr. Stuber and Mrs. Hillman are considered a caucus and the committee meetings are not open to the public. 

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Dr. Robertson informed the board that the FAS committee supports the private sponsorship of a rooter’s bus.  High school students, adults and children that are accompanied by their parents are invited to ride the

bus.  Initially the bus will be for three football games and three volleyball games.


07.            Information, Supervisors Reports.

Mrs. Burrus announced that on September 11 the middle school will have a small ceremony between 8:40 A.M. and 8:45 A.M. in remembrance of September 11, 2001.


08.            Student Representative Report.

Mr. Ehrich administered the student oath of office to student representative Haleigh Harrold.  Haleigh reported that the start of school went well.  Student leadership will be discussing the study hall issue at their meeting tomorrow.


09.            Information, Business Manager Report.

Mr. Clark asked if Mrs. Hillman had  an update on unemployment numbers.

Mrs. Hillman said  $218,000 was budgeted but she didn’t have an update at this time. 


10.            Information, Superintendent Report.  

There were no additions to the Superintendent’s report.





11.               Action, loan authorization resolution

Mrs. Freske moved to approve the loan resolution.  Mr. Sells seconded and THE MOTION CARRRIED UNANIMOUSLY.


12.                Action, High School Handbook adoptions

Mrs. Freske moved to approve the Creswell High School Student/Parent Handbook and the Creswell High School Faculty Handbook.  Mr. Clark seconded.   THE MOTION CARRIED UNANIMOUSLY.


13.            Action, approve milk bids

Dr. Stuber referred the board to a copy of the memo from Mrs. Hillman explaining the rationale for the bid recommendation included  in the board packet.  Dr. Stuber recommended that the board approve Mrs. Hillman’s recommendation.  Mr. Miller, with Wilcox Farms addressed the board in protest because the award did not go to the lowest bidder.  Mrs. Hillman pointed out the statement on the bid form that states  price, service and product quality would all be part of the bid selection process.





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Dr. Robertson moved to accept Dr. Stuber’s and Mrs. Hillman’s recommendation to award the milk bid to Umpqua Dairy.  Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.


14.            No agenda item


15.            Action, approve the personnel report

Dr. Robertson moved to approve the personnel report.  Mrs. Freske seconded and THE MOTION CARRIED AS FOLLOWS:








16.             Action, energy conservation loan via SB1149

Dr. Stuber explained that SB1149 gives the district the opportunity to save on energy costs.  Materials giving a breakdown of the cost to the district are included in the board packet.  Dr. Stuber recommended that the board go forward with the project and authorize Willamette ESD to select a contractor.  Mrs. Hillman advised the board that she would have a recommendation on which method of funding the district could use at the October board meeting.   Mr. Clark moved to proceed with the project and authorize Willamette ESD to select a contractor.  Mr. Sells seconded. Mrs. Hillman said that Willamette ESD already has contractors lined up to come to the district and go through the buildings as soon as the project is approved.  Mrs. Freske requested that a communication process be followed so the public has an understanding that this expense is not coming out of the general fund.  Dr. Robertson expressed concern that the district is potentially borrowing money for the upfront costs.  Dr. Stuber explained it will cost the district about $1,000 a month to repay a loan but that the district will be receiving approximately $1,000 a month in energy tax credits from Willamette ESD to reimburse the district.  In addition, the estimated net savings in electricity usage costs are over $1,000 per month after the retrofit.  THE MOTION CARRIED UNANIMOUSLY.


                17.                Action, Memorandum of  Understanding in re Job Sharing

Dr. Stuber recommended board approval of the memorandum.  He stated  that this is not a precedent setting situation. Mrs. Freske moved to approve the Memorandum of Understanding in re Job Sharing.  Mr. Clark seconded and THE MOTION CARRIED UNANIMOUSLY.


18.             Action, approve Board and Superintendent Goals

Mr. Ehrich reported that the goals were not available this evening and tabled the item until the October board meeting.





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19.             Action, post revised Special Education policies and post KAB/KAB-AR             Parental Rights, a new policy required by No Child Left Behind Act.

Dr. Robertson stated that the policy committee recommends posting the revised Special Education policies IGBA-AR - Child Identification Procedures IGBAE and IGBAE-AR-Special Education-Participation in Regular Education Programs, IGBAF-AR- Special Education-Individualized Education Program (IEP), IGBAG and IGBAG-AR-Special Education Procedural Safeguards,  IGBAJ and IGBAJ-AR-Special Education-Free Appropriate Public Education, and JGDA/JGEA-AR-Special Education-Discipline and new policies KAB and KAB-AR Parental Rights. All policies except KAB and KAB-AR deal with state mandated changes to clarify language in policies dealing with special education.  New policies KAB and KAB-AR are mandated because of No Child Left Behind.  Mr. Clark moved to post the policies as presented.   Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.


20.            Action, approve Memorandum with Creswell Booster Club

Dr. Stuber advised that the staff recommends board approval of the memorandum.  Dr. Robertson moved to approve the memorandum of agreement. Mr. Clark seconded and THE MOTION CARRIED UNANIMOUSLY.


Mr. Ehrich presented Mrs. Burrus with a personal check for $400.00 as a contribution to the Creswell Middle School athletic fund.


                                Board requests for October

                                Board and Superintendent Goals                      Charter School Policy

                                Strategic Planning Reports                                 Alternative School Update

Appoint Budget Board Members   Study Hall Update

Valedictorian/Salutatorian Discussion




                ADJOURNMENT:     The board meeting adjourned at 8:45 P.M.





Dr. Rick Stuber,  Superintendent




Don Ehrich, Chair