REGULAR SCHOOL BOARD MEETING MINUTES
The regular school board meeting of the Board of Directors of Lane County School District #40, Creswell, Oregon, was held Wednesday, September 10, 2003 beginning at 7:00 p.m. at the Creswell High School Library, 33390 Nieblock Lane, Creswell, Oregon, 97426, with Chair Dersham presiding.
BOARD MEMBERS PRESENT IN ADDITION TO CHAIR EHRICH:
BOARD MEMBERS NOT PRESENT:
ALSO PRESENT: Dr. Rick Stuber, Superintendent
Judy Hillman, Business Manager
Ellen Adler, Director of Special Education
Joel Higdon, District Technology Coordinator
Jacque Robertson, Creslane Elementary Principal
Shirley Burrus, CMS Principal
Jan Ophus, CHS Principal
Marilyn Cruzan, Administrative Secretary
Taylor Madden, The Chronicle
Anne Thomas, The Sentinel
01. Action, establish a quorum
Chair Ehrich announced that a quorum of the board was present.
02. Pledge of Allegiance
04. Action, approve agenda/add items
Dr. Robertson moved to approve the agenda. Mrs. Thompson seconded and THE MOTION CARRIED UNANIMOUSLY.
Page 2 – Regular Board Meeting Minutes – 9-10-03
05. Action, approve the August 13, 2003 regular board meeting minutes.
Mrs. Freske moved to approve the August 13, 2003 board meeting minutes. Mr. Clark seconded. Dr. Robertson questioned the statement in the August minutes regarding who the district spokesperson would be in Dr. Stuber’s absence. Dr. Stuber clarified that if he is going to be gone he will contact the board chair and they will make a decision on who the spokesperson will be depending on the matter. Dr. Robertson moved to amend the minutes to strike the sentence “It was clarified that in the absence of the Superintendent the board chair becomes the district spokesperson.” from the minutes. Mr. Sells seconded the amendment. THE AMENDMENT TO THE MOTION CARRIED UNANIMOUSLY. THE AMENDED MOTION TO APPROVE THE MINUTES CARRIED UNANIMOUSLY.
06. Information, Trustees Reports.
A. Recognition of Creswell Airport mural artists
Mr. Ehrich and Dr. Adler presented certificates to the student artists who worked on the Creswell Airport mural this summer. They are: Alicia Sells, Melissa Johnson, Laurel Gorton, Camilla Beavers, Paloma Yellowhorse, Xochile Yellowhorse, Breanna Davis and Alfred Meza. Morgan Mulligan and Madaline Chase were not present.
B. Middle School Accelerated Reader program.
Mrs. Burrus presented a portion of a video produced by the middle school. She advised the board that it is an Effective Behavior Support video, which teaches students all the school rules. The motto is GROWL, which stands for Giving Your All, Respect Everyone, Our School Is Safe, We Are Responsible and We Love Our School. All school rules are based on those standards. Certificates were presented to students Joy Gernhardt, Will Prater, Amanda Woodland and Jordan Ellison who participated in the production of the video. Jordan Lampe also participated but was not present. The students presented a superintendent pin to Dr. Stuber, school board pins to board members and a Creswell Middle School pen to Mrs. Cruzan. Mrs. Thompson suggested that the video be presented at an OSBA Conference some time in the future.
C. Negotiations Committee, Mrs. Freske
Mrs. Freske reported that the Negotiation Committee met with Dr. Stuber and Mrs. Hillman on September 2. It was the first meeting with an overview and discussion of upcoming issues. Mrs. Dersham and Mrs. Freske will attend the OSBA Negotiation Seminar this month. The next Negotiation Committee meeting will be on October 6. Mrs. Freske said a question was brought up whether or not the negotiation committee meetings are public. She stated that this will be a negotiations year, therefore the negotiation committee, Dr. Stuber and Mrs. Hillman are considered a caucus and the committee meetings are not open to the public.
Page 3 – Regular Board Meeting Minutes – 9-10-03
Dr. Robertson informed the board that the FAS committee supports the private sponsorship of a rooter’s bus. High school students, adults and children that are accompanied by their parents are invited to ride the
bus. Initially the bus will be for three football games and three volleyball games.
07. Information, Supervisors Reports.
Mrs. Burrus announced that on September 11 the middle school will have a small ceremony between 8:40 A.M. and 8:45 A.M. in remembrance of September 11, 2001.
08. Student Representative Report.
Mr. Ehrich administered the student oath of office to student representative Haleigh Harrold. Haleigh reported that the start of school went well. Student leadership will be discussing the study hall issue at their meeting tomorrow.
09. Information, Business Manager Report.
Mr. Clark asked if Mrs. Hillman had an update on unemployment numbers.
Mrs. Hillman said $218,000 was budgeted but she didn’t have an update at this time.
10. Information, Superintendent Report.
There were no additions to the Superintendent’s report.
11. Action, loan authorization resolution
Mrs. Freske moved to approve the loan resolution. Mr. Sells seconded and THE MOTION CARRRIED UNANIMOUSLY.
12. Action, High School Handbook adoptions
Mrs. Freske moved to approve the Creswell High School Student/Parent Handbook and the Creswell High School Faculty Handbook. Mr. Clark seconded. THE MOTION CARRIED UNANIMOUSLY.
13. Action, approve milk bids
Dr. Stuber referred the board to a copy of the memo from Mrs. Hillman explaining the rationale for the bid recommendation included in the board packet. Dr. Stuber recommended that the board approve Mrs. Hillman’s recommendation. Mr. Miller, with Wilcox Farms addressed the board in protest because the award did not go to the lowest bidder. Mrs. Hillman pointed out the statement on the bid form that states price, service and product quality would all be part of the bid selection process.
Page 4 – Regular Board Meeting Minutes – 9-10-03
Dr. Robertson moved to accept Dr. Stuber’s and Mrs. Hillman’s recommendation to award the milk bid to Umpqua Dairy. Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.
14. No agenda item
15. Action, approve the personnel report
Dr. Robertson moved to approve the personnel report. Mrs. Freske seconded and THE MOTION CARRIED AS FOLLOWS:
MR. CLARK – NO
MR. EHRICH – YES
MRS. FRESKE – YES
DR. ROBERTSON – YES
MR. SELLS – YES
MRS. THOMPSON – YES
16. Action, energy conservation loan via SB1149
Dr. Stuber explained that SB1149 gives the district the opportunity to save on energy costs. Materials giving a breakdown of the cost to the district are included in the board packet. Dr. Stuber recommended that the board go forward with the project and authorize Willamette ESD to select a contractor. Mrs. Hillman advised the board that she would have a recommendation on which method of funding the district could use at the October board meeting. Mr. Clark moved to proceed with the project and authorize Willamette ESD to select a contractor. Mr. Sells seconded. Mrs. Hillman said that Willamette ESD already has contractors lined up to come to the district and go through the buildings as soon as the project is approved. Mrs. Freske requested that a communication process be followed so the public has an understanding that this expense is not coming out of the general fund. Dr. Robertson expressed concern that the district is potentially borrowing money for the upfront costs. Dr. Stuber explained it will cost the district about $1,000 a month to repay a loan but that the district will be receiving approximately $1,000 a month in energy tax credits from Willamette ESD to reimburse the district. In addition, the estimated net savings in electricity usage costs are over $1,000 per month after the retrofit. THE MOTION CARRIED UNANIMOUSLY.
17. Action, Memorandum of Understanding in re Job Sharing
Dr. Stuber recommended board approval of the memorandum. He stated that this is not a precedent setting situation. Mrs. Freske moved to approve the Memorandum of Understanding in re Job Sharing. Mr. Clark seconded and THE MOTION CARRIED UNANIMOUSLY.
18. Action, approve Board and Superintendent Goals
Mr. Ehrich reported that the goals were not available this evening and tabled the item until the October board meeting.
Page 5 – Regular Board Meeting Minutes – 9-10-03
19. Action, post revised Special Education policies and post KAB/KAB-AR Parental Rights, a new policy required by No Child Left Behind Act.
Dr. Robertson stated that the policy committee recommends posting the revised Special Education policies IGBA-AR - Child Identification Procedures IGBAE and IGBAE-AR-Special Education-Participation in Regular Education Programs, IGBAF-AR- Special Education-Individualized Education Program (IEP), IGBAG and IGBAG-AR-Special Education Procedural Safeguards, IGBAJ and IGBAJ-AR-Special Education-Free Appropriate Public Education, and JGDA/JGEA-AR-Special Education-Discipline and new policies KAB and KAB-AR Parental Rights. All policies except KAB and KAB-AR deal with state mandated changes to clarify language in policies dealing with special education. New policies KAB and KAB-AR are mandated because of No Child Left Behind. Mr. Clark moved to post the policies as presented. Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.
20. Action, approve Memorandum with Creswell Booster Club
Dr. Stuber advised that the staff recommends board approval of the memorandum. Dr. Robertson moved to approve the memorandum of agreement. Mr. Clark seconded and THE MOTION CARRIED UNANIMOUSLY.
Mr. Ehrich presented Mrs. Burrus with a personal check for $400.00 as a contribution to the Creswell Middle School athletic fund.
Board and Superintendent Goals Charter School Policy
Strategic Planning Reports Alternative School Update
Appoint Budget Board Members Study Hall Update
ADJOURNMENT: The board meeting adjourned at 8:45 P.M.
Dr. Rick Stuber, Superintendent
Don Ehrich, Chair