The regular school board meeting of the Board of Directors of Lane County School District #40, Creswell, Oregon, was held Wednesday, October 8, 2003 beginning at 7:00 p.m. at the Creswell High School Library, 33390 Nieblock Lane, Creswell, Oregon, 97426, with Chair Dersham presiding.



                                                                Gary Clark                                                             

                                                                Anne Freske

                                                                Lonn Robertson

                                                                John Sells

                                                                Kathy Thompson



                                                                Connie Dersham                                                  



ALSO PRESENT:                               Dr. Rick Stuber, Superintendent

                                                                Judy Hillman, Business Manager

                                                                Ellen Adler, Director of Special Education

                                                                Joel Higdon, District Technology Coordinator

                                                                Jacque Robertson, Creslane Elementary Principal

                                                                Jan Ophus, CHS Principal

                                                                Marilyn Cruzan, Administrative Secretary

                                                                Taylor Madden, The Chronicle




                01.          Action, establish a quorum

Chair Ehrich announced that a quorum of the board was present.


02.            Pledge of Allegiance



03.            Visitors: 



04.          Action, approve agenda/add items

There were no corrections or additions to the agenda.                     



05.          Action, approve the September 10, 2003 regular board meeting minutes.

Dr. Robertson moved to approve the September 10, 2003 regular board meeting minutes.  Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.





Page 2 – Regular Board Meeting Minutes – 10-8-03



06.          Information, Trustees Reports.

Dr. Robertson asked what the board protocol should be on committee recommendations.  He referred to the Finance Committee recommendation for spending Lottery Funds.  The committee recommends that the $275,000 in lottery funds be dispersed over three years at a 100, 100, 75 ratio each year.  He stated that he disagreed with that recommendation.  If there is a determined need, the money should be spent at this time.  He would like further board discussion. Mrs. Freske advised that the Finance Committee didn’t feel they were in a position to say how the money was spent.   They were asked to make a recommendation on whether to spend the money all at once or over a period of time. Mr. Ehrich suggested the issue be discussed at a future board meeting.  Mrs. Freske announced the Community Forum will be held on November 5 at 6:30 P.M. in the high school commons.


Supervisors Reports.

A.                  Alternative Education School Update

Ms. Coop, Alternative Education School teacher, reported that there are now 13 students enrolled in Alternative School.  The class meets Monday through Thursday from 3:15 p.m. to 9:00 p.m.  Students are working on math, English and history core classes.  There are also some business class electives.  


                                B.            High School Study Hall Update

Mr. Ophus reported that the study hall issue is no longer being pursued. The decision was made not to spend funds in that area at this time.


08.            Student Representative Report.

Jose Rodriquez gave the student representative report in the absence of Haleigh Harrold.  He reported that preparations are being made for Homecoming.  Due to construction downtown, there will not be a parade this year.  Instead, there will be a pep rally in the park after school.  Leadership may be attending a leadership conference in Seaside.


09.            Information, Business Manager Report.

Mrs. Hillman reported that the food service program is operating in the black. She also suggested the following fee schedule for requests for information based on cost to the district: 3 cents for a single side copy, 5 cents for a double side copy, $1.50 a copy for the audit document and $4.50 a copy for the budget document.  In addition, if a project requires research that takes more than 30 minutes, there will be a charge for the involved employee’s time.  There were no objections to the fee schedule.


10.            Information, Superintendent Report.  

There were no additions to the report.




Page 3 – Regular Board Meeting Minutes – 10-8-03




11.                Action, adopt Board and Superintendent Goals

Mr. Ehrich suggested that this be a discussion rather than an action item this evening.  There were no changes to the goals.  The goals will be placed on the November agenda as an action item.


12.                Action, adopt posted Charter School, Special Education and NCLB Policies

Dr. Robertson moved to adopt posted policy LBE and LBE-AR Public Charter Schools.  Mr. Clark seconded and THE MOTION CARRIED UNANIMOUSLY.  Mr. Ehrich moved to adopt the posted Special Education policies and the Parental Rights policies as posted at the September board meeting.  Dr. Robertson seconded.  Dr. Robertson explained that the special education policy changes are state mandated changes to clarify language and the Parental Rights policies are mandated by No Child Left Behind.  Dr. Robertson stated that for the record the policies to be adopted are Special Education policies IGBA-AR-Child Identification Procedures, IGBAE and IGBAE-AR-Special Education-Participation in Regular Education Programs, IGBAF-AR-Special Education-Individualized Education Program (IEP), IGBAG and IGBAG-AR-Special Education -Procedural Safeguards, IGBAJ and IGBAJ-AR-Special Education-Free Appropriate Public Education, and JGDA/JGEA-AR-Special Education-Discipline, KAB and KAB-AR Parental Rights.

                                THE MOTION CARRIED UNANIMOUSLY.


13.                Action, determine funding method for SB1149 contractors

Mrs. Hillman recommended that the district use Capital Project Fund monies to finance the Energy Conservation Project.  Mr. Clark moved to approve Mrs.Hillman’s  recommendation.  Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.


14.          No agenda item


15.            Action, approve personnel report

Mrs. Freske moved to approve the personnel report.  Mr. Clark seconded and THE MOTION CARRIED UNANIMOUSLY.


                16.          Action, approve Budget Board appointments

Mrs. Thompson nominated Mrs. Kim Meyers for position 2.  Mr. Clark nominated Mr. Garry Cruzan for position 7.  Mr. Ehrich moved to approve the nominations to the budget board.  Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.   Dr. Robertson suggested that the district advertise for budget board positions three and five since no nominations were presented this evening.  An advertisement will be placed in The Chronicle next week.




Page 4 – Regular Board Meeting Minutes – 10-8-03



17.         Action,  Strategic Planning

Dr. Robertson moved to approve the Strategic Planning reports and recommendations as presented.  Mr. Clark seconded and MOTION CARRIED UNANIMOUSLY.


                18.          Action, approve FFA out-of-state travel request.

Mr. Ehrich moved to approve the FFA travel request.  Dr. Robertson seconded.  Dr. Robertson expressed concern regarding the district paying for the teacher substitute costs involved.    He also mentioned that regarding the trip to Portland there is a board policy that says a parent may not transport more than four students unless they are Type 10 licensed.










                Board requests for November

                Board and Superintendent Goals

                Budget Board Appointments                                                            





                ADJOURNMENT:     The board meeting adjourned at  8:30 P.M.





Dr. Rick Stuber,  Superintendent




Don Ehrich, Chair