REGULAR SCHOOL BOARD MEETING MINUTES

 

The regular school board meeting of the Board of Directors of Lane County School District #40, Creswell, Oregon, was held Wednesday, April 14, 2004 beginning at 7:00 p.m. in the Creswell School District Office Board Room, 998 West A Street, Creswell, Oregon, 97426, with Chair Ehrich presiding.

 

BOARD MEMBERS PRESENT IN ADDITION TO CHAIR EHRICH:

                                                                Gary Clark           

                                                                Anne Freske

                                                                Lonn Robertson

                                                                John Sells

                                                                Kathy Thompson

 

                                               

BOARD MEMBERS NOT PRESENT:

                                                                Connie Dersham                                                 

 

                                                               

ALSO PRESENT:                              Dr. Rick Stuber, Superintendent

                                                                Patrick Bentley, Business Manager

                                                                Ellen Adler, Director of Special Education

                                                                Jacque Robertson, Creslane Elementary Principal

                                                                Shirley Burrus, CMS Principal

                                                                Jan Ophus, CHS Principal

                                                                Marilyn Cruzan, Administrative Secretary

                                                                Taylor Madden, The Chronicle

                                                                Anne Thomas, The Sentinel

 

ROLL CALL

                01.          Action, establish a quorum

Chair Ehrich announced that a quorum of the board was present.

                               

02.            Pledge of Allegiance

 

RECOGNITION OF VISITORS

03.            Visitors: 

Mr. Ehrich announced that if an audience member would like to speak to the board on an agenda item this evening there are forms to fill out by the door.

 

APPROVE AGENDA

04.          Action, approve agenda/add items

Mr. Ehrich stated that item 11, executive session, would be moved to item 19.  Mr. Ehrich moved to approve the agenda as amended.  Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.

 

 

 

 

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MINUTES OF PREVIOUS MEETING

05.          Action, approve the March 10,  2004 regular board meeting minutes.

Dr. Robertson moved to approve the March 10, 2004 board meeting minutes.  Mrs. Freske seconded and THE MOTION CARRIED UNANIMOUSLY.

 

06.                Information, Trustees Reports

There were no questions on the Trustee reports.

 

07.            Information, Supervisors Reports

A.     High School Science Department Award

Mr. Pete Chisholm with Lane County Waste Management presented Mrs. Anne O’Connell, Creswell High School Science Teacher, and students Heather Higgins, Sarah Higgins, Edith Hober,  A.J. O’Connell and Nick O’Connell with a Green School Award for their efforts in setting up a recycling center at the high school.  Participating students not present were  Tyler Knopp and  Kody Proctor-Mills 

 

08.            Student Representative Report

Stephanie Stair, student body secretary, reported that Creswell High School will host the Sky-Em Talent Show on April 30 at 12:45.  The freshman are planning the senior farewell dance, the sophomores are making plans for graduation, the juniors are working on prom plans and the seniors are making plans for Senior Day.  The Mr. Bulldog pageant will be held on April 21 at 7 P.M. in the high school gym.

 

09.            Information, Business Manager Report.

There were no questions on the Business Manager’s report.

 

10.          Information, Superintendent Report.

A.            Fund 248 status

Dr. Stuber stated that this item will require input from the board and possible board action. He reported that the Bond Oversight Committee reviewed Fund 248 at its March 18 meeting.  Dr.  Stuber explained that this fund is money reimbursed by the state for expenses incurred during construction projects.  The balance in this fund is slightly over $400,000. This fund may be spent for virtually anything except construction.   The committee recommended that at least $300,000 be reserved for future budget shortages.  At the time the bond committee met they were under the impression the district was going to have an approximately $1.2 million shortage in 2005-2006.  Since the money could be spent in the general fund they suggested it be put aside. Dr. Stuber advised the committee of the need to upgrade computer hardware and replace a copier at the district office.  At this time there are no funds in the general fund designated for major office equipment.   The committee agreed to spend some of the fund to upgrade technology hardware and replace office equipment.   Dr. Stuber said that his intent was to notify the board that he wanted to use all but the $300,000 to replace the copier and upgrade technology hardware.  Dr. Stuber stated that the

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budget board would ultimately decide how to spend the $300,000.  Dr. Stuber recommended spending the funds for the technology upgrades and replacement of office equipment.

 

Mr. Ehrich moved to authorize Dr. Stuber to spend up to $100,000 from Fund 248 for computer and office equipment needs as described.  Dr. Robertson seconded.

 

Dr. Stuber said that $110,000 is the difference between what the committee recommended to be set aside and what is in the fund presently.  The technology request is about $75,000 and the copier and other office equipment should not exceed $25,000.

 

THE MOTION CARRIED UNANIMOUSLY.

 

B.                  Fund 402 status

Dr. Stuber reported that there is a balance of $1.9 million in Fund 402 at this time.   The Bond Oversight Committee also reviewed this fund.  Their recommendation is to establish a $1.7 million building reserve fund. Dr. Stuber explained that the budget committee would need to approve establishing the reserve fund as well as the amount of the fund.  The committee also recommended that the remaining $200,000 be spent on building repairs.

 

Dr. Robertson stated that the committee felt it was important to protect the district assets by making the necessary repairs.

 

Dr. Stuber said estimates to replace rotted siding at the high school and elementary school are around $58,000.  Repair of the CHS shop roof around $4,700, painting the high school around $2,700 and $5,000 to replace and paint bat boards at CES.  Repairs should be within the $200,000.  The head custodian has been soliciting the bids.

 

Dr. Robertson moved to support the recommendation of the Bond Oversight Committee with regard to Fund 402.  Mrs. Freske seconded

                                               

Dr. Stuber said that the BOC also recommended refinancing the bonds, which is an action item on tonight’s agenda. 

 

Mr. Ehrich moved to amend the motion to set aside $1.6 million.  Mr. Clark seconded.

 

 

 

 

 

 

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THE AMENDMENT TO THE MOTION FAILED AS FOLLOWS:

MR. CLARK – YES

MR. EHRICH – YES

MRS. FRESKE – N0

DR. ROBERTSON – N0

MR. SELLS – N0

MRS. THOMPSON - YES

 

THE MOTION TO SUPPORT THE RECOMMENDATION OF THE BOND OVERSIGHT COMMITTEE CARRIED UNANIMOUSLY.

 

 

                UNFINISHED BUSINESS

 

11.                Discussion, Negotiations in executive session ORS 192.660 (1) (d)

Moved to item 19.

 

                12.          Action, adopt Pediculosis Policies JHCCF and JHCCF-AR

Mr. Clark moved to adopt the Pediculosis policies JHCCF and JHCCF-AR.  Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.

 

                13.         

 

 

                NEW BUSINESS

 

14.            Action, Personnel Report

Dr. Robertson moved to approve the personnel report.  Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.

 

15.           Action, Refinance construction bonds

Dr. Stuber advised that the district had contacted Seattle Northwest in regard to refinancing the bonds issued for construction on the high school and elementary school. The resolution before the board is to allow Seattle Northwest to begin the process to refinance the bonds.   Mr. Bentley said that the amount of savings would not be known until the rate is locked in.  At this time he said that the savings would be approximately $400,000. 

 

Dr. Robertson moved to approve the resolution to refinance the bond.  Mrs. Freske seconded and THE MOTION CARRIED UNANIMOUSLY.

 

16.           Action, approve Strategic Planning Committee report

Mr. Clark moved to approve the Strategic Planning Committee report.  Dr. Robertson seconded and THE MOTION CARRIED UNANIMOUSLY.

 

 

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Mr. Ehrich reported that he is now a member of the Lane ESD budget committee.  The first meeting is May 4 at 7 P.M.  He will distribute materials to the board separately.

 

17.           Action, Board/Superintendent Goals

This item was tabled.   

 

18.            Discussion, soft drink policy

Mr.  Ehrich referred to a report prepared by the American Academy of Pediatrics and sent to  Oregon schools by the Peace Health Medical Group  encouraging districts to make changes to policies and practices that facilitate the consumption of sweetened drinks such as sodas in the schools.

 

Dr. Stuber said that the sale of such drinks couldn’t be in competition with the school lunch program therefore soda drink machines have to be turned off during lunch.

 

Mr. Ehrich suggested that the board ask the policy committee to review the information and make a recommendation.  Dr. Robertson said he thought the issue was beyond the scope of the policy committee and suggested that a sub-committee be established to research the issue and make a recommendation.  Mr. Ehrich appointed Dr. Robertson as chair of the sub-committee, the student representative and himself to serve on the committee.

 

19.            The executive session was not held.

 

Mrs. Freske reported that the first negotiation meeting, which was an introductory meeting,  was held on March 30.  Mrs. Freske noted that the meetings would be open  to the public.  Also noted was that Mrs. Cruzan would be taping the meetings for the district.  The tapes will be available to listen to at the district office. The next meeting will be help on April 28, from 5 - 7 P.M. in the district office boardroom. The association proposal will be presented at the April 28 meeting and the district proposal at the April 30 meeting.

 

                Board requests for May

CHS Presentations

 

The executive session was not held.

 

 

                ADJOURNMENT:     The board meeting adjourned at 8:30 P.M.

 

 

                ________________________________

                Dr. Rick Stuber,  Superintendent

 

                ______________________________________

                Don Ehrich, Chair

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXECUTIVE SESSION MINUTES

April 14, 2004 Regular Board Meeting

 

The executive session (As Per ORS 192.660 (1) (d) Negotiations of the regular board meeting of the District School Board of School District no. 40, Lane County, Creswell, Oregon was held Wednesday, April 14, 2004 beginning at          P.M. in the Creswell School District Office Boardroom, 998 West A Street, Creswell, Oregon 97426 with Chair Don Ehrich presiding.

 

BOARD MEMBERS PRESENT IN ADDITION TO CHAIR EHRICH:

                                                Gary Clark

                                                Anne Freske

                                                Lonn Robertson

                                                Kathy Thompson

 

BOARD MEMBERS NOT PRESENT:

                                                Connie Dersham

 

ALSO PRESENT:              Dr. Rick Stuber

 

 

 

The board discussed negotiations.

 

 

EXECUTIVE SESSION ADJOURNED AT        P.M.

 

 

 

 

Dr. Rick Stuber, Superintendent

 

 

 

 

Don Ehrich, Chair