REGULAR SCHOOL BOARD MEETING MINUTES
The regular school board meeting of
the Board of Directors of Lane County School District #40,
BOARD MEMBERS PRESENT IN ADDITION TO CHAIR FRESKE:
BOARD MEMBERS NOT PRESENT:
ALSO PRESENT: Dr. Rick Stuber, Superintendent
Ellen Adler, Director of Special Education
Heath Annett, CHS Student Representative
Anne Thomas, The Sentinel
01. Action, establish a quorum
Chair Freske announced that a quorum of the board was present.
reported that in the month of January two Oregonians lost their lives while
02. Pledge of Allegiance
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Mrs. Freske announced that if an audience member would like to speak to the board on an agenda item this evening there are forms to fill out by the door.
04. Action, approve agenda/add items
Mrs. Freske announced two additions to the agenda. Item 12b, will be the personnel report. Item 17 will become an action item on the confidential contract and the executive session will move to item 18. Mr. Clark moved to approve the agenda as amended. Mrs. Thompson seconded and THE MOTION CARRIED UNANIMOUSLY.
Action, approve the
Mr. Clark moved to approve the
06. Information, Trustees Reports
A. FAS Auction, Dr. Robertson/Mrs. Thompson
Robertson reported that the net gain for the auction was approximately
$29,700. He stated that out of that
money $800 would go to
B. 1st Semester “Above and Beyond” Awards, Mrs. Freske
Mrs. Freske read the following statement. “The board has an ongoing policy to send out thank you cards to volunteers, contributors, etc. each month to acknowledge their contributions to the district and our kids. But we all know that individual contributions do not end there. We have all had the opportunity to observe district staff contribute above and beyond for our kids. This is a happening within all departments in the district from janitors to teachers to secretaries to cooks. We have all witnessed them or we have been the recipients of them. It is important that we recognize these contributions and we recognize them in a timely manner. Thus tonight we have the first semester recognitions for very worthy individuals. Following a conversation with Dr. Stuber an email was sent to the administrators to submit the names of
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individuals who met the following criteria: 1) this individual has gone above and beyond
the call of duty , hence the Above and Beyond the Call title,
2) the individual’s actions made a difference in a child’s life or in
our children’s lives. That email
generated five nominees from the administrators along with the story of the
nominee’s contribution. Will you please
join me, Dr. Stuber and our administrators in recognizing each of these
individuals for their personal contributions for our kids.” The first semester honorees were James
Johnson, nominated by Ms. Robertson; Kim Kuhnhausen and Stan Mercer nominated
by Mrs. Burrus; Bill McFadden, nominated by Mr. Ophus and
07. Information, Supervisors Reports
08. Student Representative Report
Heath Annett distributed a written report to the board. In addition, Heath reported that the Mr.
Bulldog contestants won the volleyball game last Saturday at
09. Information, Business Manager Report.
There was not a report.
There was no report.
12A. Action, ESD Resolutions
Mr. Ron Hitchcock, Lane ESD Superintendent, explained the resolutions to the board and answered questions. Mr. Ehrich moved to adopt ESD Resolutions one through eleven as presented. Mr. Clark seconded and THE MOTION CARRIED UNANIMOUSLY.
12B. Personnel Report
Mr. Clark moved to approve the personnel report. Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.
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13. Information, Intent to bargain letter from OSEA
Dr. Stuber informed the board that the collective bargaining agreement for the OSEA group has been completed for three years for the language. The salary and benefits portion was only ratified for this year. The remaining two years of the agreement need to be worked on now. Dr. Stuber advised that the board needs to give a response to the OSEA letter.
14. Action, Selection of Budget Board Member
Dr. Robertson moved to approve the application of Bradley Litchfield to the Budget Board Committee beginning this year. Mr. Ehrich seconded. Mr. Ehrich advised that only one application had been received. THE MOTION CARRIED UNANIMOUSLY.
15. Action, Superintendent Evaluation Committee Report
Mr. Ehrich reported that he and Dr. Robertson met with Dr. Stuber to have a discussion about a process to conduct the annual superintendent evaluation. An evaluation instrument was created and given to the board for review prior to tonight’s meeting. Dr. Stuber said he would email his responses to items one and two to each board member and administrator. Dr. Robertson suggested emailing the document rather than giving out a hard copy. Mrs. Freske requested that the evaluations be sent directly to Marilyn at the District Office by March 1 and she would pick them up there. Mr. Sells moved to approve and accept the recommendations. Mr. Ehrich seconded. Dr. Robertson asked to clarify that the vote was on the entire document not just the recommendations. Mrs. Freske said that the whole document was being voted on. Mr. Clark asked if the Transportation Supervisor, the Food Services Supervisor and the Head Custodian were included in the evaluation process. Dr. Stuber stated that they are not included because he does not directly supervise those positions. THE MOTION CARRIED UNANIMOUSLY.
16. Action , Adopt Posted Administrative Rules for Policy JHFDA
Mr. Clark explained that the AR’s were posted but no action was taken on them at the January board meeting. These are the forms that would be submitted to the state by Dr. Stuber for suspension of student driving privileges. Mr. Sells moved to adopt the administrative rules for policy JHFDA. Dr. Robertson seconded and THE MOTION CARRIED UNANIMOUSLY.
17. Action, Confidential Contract
Dr. Stuber advised that the confidential employees include the Transportation Director, Food Services Director, Technology Director, Accounts Payable, Payroll and Mrs. Cruzan’s position in the District Office. The process
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included a proposal by the confidential employees that included some language changes. The board negotiations committee reviewed and made
amendments to the original proposal from the confidential staff. The amended proposal was presented to the confidential employees and was ratified by that group. The proposed contract was sent to the board prior to tonight’s meeting. Mr. Ehrich moved to ratify the contract with one change in the wording to number eight. That change was to strike “cost of living” so that it reads “salary adjustments”. Dr. Robertson seconded. Mr. Ehrich stated that he thought it was more appropriate to call it a salary adjustment rather than use the words cost of living. Mr. Clark asked Dr. Stuber about Mr. Higdon’s request. Dr. Stuber explained that Mr. Higdon is also a confidential employee. Mr. Higdon has requested that he be included in the administrative collective bargaining agreement. Dr. Stuber also stated that the negotiations team has yet to discuss that agreement for negotiations. For the time being they ask that until they had the opportunity to meet with all the administrators and Mr. Higdon that no action be taken on Mr. Higdon’s request to be removed from the confidential agreement. Therefore he is still included in the confidential agreement. THE MOTION CARRIED UNANIMOUSLY.
18. Executive session to discuss negotiations per ORS 192.660 (2) (d)
Mrs. Freske announced that the board would now meet in executive session pursuant to ORS 192.660 (1) (d) for the purpose of conducting deliberations with the negotiating committee designated by the district to carry on negotiations. The representatives of the media shall not be allowed to attend. All other members of the audience are asked to leave the room. No decision shall be made in this executive session. At the end of the executive session the board does not plan to return to open session.
The board adjourned to executive session as per ORS 192.660 (2) (d) at 9:00 P.M.
ADJOURNMENT The board meeting adjourned at 8:55 P.M.
Dr. Rick Stuber, Superintendent