The regular school board meeting of the Board of Directors of Lane County School District #40, Creswell, Oregon, was held Wednesday, February 9, 2005 beginning at 7:00 p.m. in the Creswell School District Office Board Room, 998 West A Street, Creswell, Oregon, 97426, with Chair Freske presiding.



                                Gary Clark           

                                                Don Ehrich

                                                John Sells

                                                Lonn Robertson

                                                Kathy Thompson




                                                Connie Dersham 



ALSO PRESENT:              Dr. Rick Stuber, Superintendent

                                                Ellen Adler, Director of Special Education

                                                Jennifer Heiss, Business Manager

                                                Joel Higdon, Technology Director

                                                Jacque Robertson, Creslane Elementary Principal

                                                Shirley Burrus, CMS Principal

                                                Jan Ophus, CHS Principal

                                                Marilyn Cruzan, Administrative Secretary

                                                Heath Annett,  CHS Student Representative

                                                Anne Thomas, The Sentinel




                01.          Action, establish a quorum

Chair Freske announced that a quorum of the board was present.


Mr. Ehrich reported that in the month of January two Oregonians lost their lives while stationed in Iraq.  Marine Cpl. James L. Moore of Roseburg died January 26 and Oregon National Guard  Sgt. 1st Class Mark Warren of LaGrande died on January 31.


02.            Pledge of Allegiance





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03.            Visitors: 

Mrs. Freske announced that if an audience member would like to speak to the board on an agenda item this evening there are forms to fill out by the door.



04.          Action, approve agenda/add items

Mrs. Freske announced two additions to the agenda.  Item 12b, will be the personnel report.  Item 17 will become an action item on the confidential contract and the executive session will move to item 18.   Mr. Clark moved to approve the agenda as amended.  Mrs. Thompson seconded and THE MOTION CARRIED UNANIMOUSLY.



05.            Action, approve the January 12, 2005  Regular Board Meeting minutes.

Mr. Clark  moved to approve the January 12, 2005 regular board meeting minutes.  Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.


06.            Information, Trustees Reports

A.                  FAS Auction,  Dr. Robertson/Mrs. Thompson

Dr. Robertson reported that the net gain for the auction was approximately $29,700.  He stated that out of that money $800 would go to Creswell Middle School and $500 to Creslane for their contributions.  Mrs. Thompson said there was a large turnout for the event and thanked Dr. Robertson for all of his hard work on the auction.   Dr. Robertson said that the FAS committee members are looking at what they will do next year that will benefit all three schools and the athletic program. 


B.                  1st Semester “Above and Beyond” Awards, Mrs. Freske

Mrs. Freske read the following statement.  “The board has an ongoing policy to send out thank you cards to volunteers, contributors, etc. each month to acknowledge their contributions to  the district and our kids.  But we all know that individual contributions do not end there.  We have all had the opportunity to observe district staff contribute above and beyond for our kids. This is a happening within all departments in the district from janitors to teachers to secretaries to cooks.  We have all witnessed them or we have been the recipients of them.  It is important that we recognize these contributions and we recognize them in a timely manner.  Thus tonight we have the first semester recognitions for very worthy individuals.  Following a conversation with Dr. Stuber an email was sent to the administrators to submit the names of

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individuals who met the following criteria:  1) this individual has gone above and beyond the call of duty , hence the Above and Beyond the Call  title,  2) the individual’s actions made a difference in a child’s life or in our children’s lives.  That email generated five nominees from the administrators along with the story of the nominee’s contribution.  Will you please join me, Dr. Stuber and our administrators in recognizing each of these individuals for their personal contributions for our kids.”  The first semester honorees were James Johnson, nominated by Ms. Robertson; Kim Kuhnhausen and Stan Mercer nominated by Mrs. Burrus; Bill McFadden, nominated by Mr. Ophus and Marilyn Cruzan nominated by Dr. Stuber.


07.            Information, Supervisors Reports

Creslane Elementary School students Austin Proulx, Carolyn Ruiz and Chevy Sizemore read stories they had written.  Creswell Middle School students Samantha Hintz, Tiffany Letsom, Mirkan Schoolcraft and   Andrew Bowers gave power point presentations on ecology.


08.            Student Representative Report

Heath Annett distributed a written report to the board.  In addition, Heath reported that the Mr. Bulldog contestants won the volleyball game last Saturday at Pleasant Hill.  There are just three more games in this year’s basketball season.


09.            Information, Business Manager Report.

There was not a report.


10.          Superintendent's

                                There was no report.




11.          None




12A.       Action,  ESD Resolutions

Mr. Ron Hitchcock, Lane ESD Superintendent, explained the resolutions to the board and answered questions.   Mr. Ehrich moved to adopt ESD Resolutions one through eleven as presented.  Mr. Clark seconded and  THE MOTION CARRIED UNANIMOUSLY.


                12B.       Personnel Report

Mr. Clark moved to approve the personnel report.  Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.


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13.            Information, Intent to bargain letter from OSEA

Dr. Stuber informed the board that the collective bargaining agreement for the OSEA group has been completed for three years for the language.  The salary and benefits portion was only ratified for this year.  The remaining two years of the agreement need to be worked on now.  Dr. Stuber advised that the board needs to give a response to the OSEA letter. 


14.            Action, Selection of Budget Board Member

Dr. Robertson moved to approve the application of Bradley Litchfield to the Budget Board Committee beginning this year.  Mr. Ehrich seconded. Mr. Ehrich advised that only one application had been received.   THE MOTION CARRIED UNANIMOUSLY.              


15.          Action, Superintendent Evaluation Committee Report

Mr. Ehrich reported that he and Dr. Robertson met with Dr. Stuber to have a discussion about a process to conduct the annual superintendent evaluation.  An evaluation instrument was created and given to the board for review prior to tonight’s meeting.  Dr. Stuber said he would email his responses to items one and two to each board member and administrator. Dr. Robertson suggested emailing the document rather than giving out a hard copy.   Mrs. Freske requested that the evaluations be sent directly to Marilyn at the District Office by March 1 and she would pick them up there.  Mr. Sells moved to approve and accept the recommendations.  Mr. Ehrich seconded.  Dr. Robertson asked to clarify that the vote was on the entire document not just the recommendations. Mrs. Freske said that the whole document was being voted on.  Mr. Clark asked if the Transportation Supervisor, the Food Services Supervisor and the Head Custodian were included in the evaluation process. Dr. Stuber stated that they are not included because he does not directly supervise those positions. THE MOTION CARRIED UNANIMOUSLY.


16.                Action , Adopt Posted Administrative Rules for Policy JHFDA           

Mr. Clark explained that the AR’s were posted but no action was taken on them at the January board meeting. These are the forms that would be submitted to the state by Dr. Stuber for suspension of student driving privileges. Mr. Sells moved to adopt the administrative rules for policy JHFDA.  Dr. Robertson seconded and THE MOTION CARRIED UNANIMOUSLY.


17.                Action, Confidential Contract

Dr. Stuber advised that the confidential employees include the Transportation Director, Food Services Director, Technology Director, Accounts Payable, Payroll and Mrs. Cruzan’s position in the District Office.  The process



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included a proposal by the confidential employees that included some language changes.  The board negotiations committee reviewed and made

amendments to the original proposal from the confidential staff.  The amended proposal was presented to the confidential employees and was ratified by that group.  The proposed contract was sent to the board prior to tonight’s meeting. Mr. Ehrich moved to ratify the contract with one change in the wording to number eight. That change was to strike “cost of living” so that it reads “salary adjustments”.  Dr. Robertson seconded.  Mr. Ehrich stated that he thought it was more appropriate to call it a salary adjustment rather than use the words cost of living.  Mr. Clark asked Dr. Stuber about Mr. Higdon’s request.  Dr. Stuber explained that Mr. Higdon is also a confidential employee.  Mr. Higdon has requested that he be included in the administrative collective bargaining agreement. Dr. Stuber also stated that the negotiations team has yet to discuss that agreement for negotiations.  For the time being they ask that until they had the opportunity to meet with all the administrators and Mr. Higdon that no action be taken on Mr. Higdon’s request to be removed from the confidential agreement.  Therefore he is still included in the confidential agreement. THE MOTION CARRIED UNANIMOUSLY.    


                18.          Executive session to discuss negotiations per ORS 192.660 (2) (d)

Mrs. Freske announced that the board would now meet in executive session pursuant to ORS 192.660 (1) (d) for the purpose of conducting deliberations with the negotiating committee designated by the district to carry on negotiations.  The representatives of the media shall not be allowed to attend. All other members of the audience are asked to leave the room.  No decision shall be made in this executive session.  At the end of the executive session the board does not plan to return to open session.



The board adjourned to executive session as per ORS 192.660 (2) (d) at 9:00  P.M.




ADJOURNMENT     The board meeting adjourned at  8:55  P.M.





Dr. Rick Stuber,  Superintendent




Anne Freske, Chair