BUDGET COMMITTEE MEETING MINUTES

 

The Budget Committee meeting of Lane County School District #40, Creswell, Oregon was held Wednesday, May 25, 2005 beginning at 6:30 p.m. at the Creswell School District Office Boardroom, 998 West A Street, Creswell, Oregon, 97426, with acting Chair Gary Clark presiding.

 

BUDGET COMMITTEE MEMBERS PRESENT IN ADDITION TO ACTING CHAIR

CLARK:

Carolyn Allen

Garry Cruzan

Connie Dersham

Roni Dersham

Don Ehrich

Anne Freske

Barbara Jenkins

Mark Johnson

Brad Litchfield

Lonn Robertson

John Sells

Kathy Thompson

 

BUDGET COMMITTEE MEMBERS NOT PRESENT:

Kim Meyers

 

ALSO PRESENT: Dr. Rick Stuber, Superintendent

Jennifer Heiss, Business Manager

Ellen Adler, Director of Special Education

Joel Higdon, Technology Director

Jacque Robertson, Creslane Elementary Principal

Shirley Burrus, CMS Principal

Jan Ophus, CHS Principal

Marilyn Cruzan, Administrative Secretary

 

1/ CALL TO ORDER

The meeting was called to order by budget committee acting chair Gary Clark at 6:30 P.M.

 

Page 2 Budget Committee Meeting Minutes 5-25-05

 

Mr. Clark announced that there was a quorum present.

 

2/ PLEDGE OF ALLEGIANCE

 

3/ Action approve agenda/add items

Mr. Sells moved to approve the agenda. Mrs. Thompson seconded and THE MOTION CARRIED UNANIMOUSLY.

 

Mr. Clark stated that if anyone wished to address the budget board they should fill out a form located by the door and give it to him.

 

NEW BUSINESS

 

4/ Information, Presentation of General Fund proposed expenditures, Business Manager Heiss.

Mrs. Heiss distributed new general fund budget sheets for the additional $175,000 revenue and related recommended expenditures; new budget sheets for the just announced ed tech grant of $290,000; revised budget sheets for facility grants, capital projects and capital project reserve funds.

 

Mr. Ehrich moved to increase the middle school and high school music allocation by $5,000 thereby increasing their budget authority to $180,000. Dr. Robertson seconded. Mr. Ehrich suggested the funds come out of contingency. Mrs. Freske asked about funding the drama department. Mrs. Heiss advised that the money would go into the arts category. THE MOTION CARRIED UNANIMOUSLY.

Mrs. Heiss explained that the athletic fund budget is projecting that FAS would raise $15,000 in 2005-2006. FAS would like to get out of the fundraising business, which will create an issue for that committee to address next year.

 

Mr. Clark stated that he did not see the need for $10,000 for negotiations services for next year. He would like to move some of the money to travel out of district so board members could attend the OSBA Fall Conference.

 

Mr. Litchfield moved to take $5,000 from negotiation services 384 and move it to Travel out of district 342. Mrs. Dersham seconded and THE MOTION CARRIED UNANIMOUSLY.

 

Dr. Robertson expressed his concern over the $875,000 ending fund balance and said he felt that funds should be spent next year possibly for reading assistants and other needs.

 

Dr. Stuber explained why the balance is where it is.

 

Page 3 Budget Committee Meeting Minutes 5-25-05

 

Mrs. Heiss cautioned that if the ending fund balance is spent then at the end of 2007 the district will have to make cuts as the budget level would be unsustainable.

 

Dr. Robertson moved to make a one-time reduction of the contingency fund of $175,000 to be put into the working budget to be used at the discretion of the administration. Mr. Ehrich seconded.

 

THE MOTION FAILED AS FOLLOWS:

MRS. ALLEN NO

MR. CLARK NO

MR. CRUZAN NO

MRS. DERSHAM NO

MS. DERSHAM- NO

MR. EHRICH YES

MRS. FRESKE NO

MRS. JENKINS NO

MR. JOHNSON YES

MR. LITCHFIELD NO

DR. ROBERTSON YES

MR. SELLS NO

MRS. THOMPSON NO

 

Dr. Robertson moved that $115,000 be taken out of the Facilities Grant Fund and $39,000 be taken out of the Lottery Bond Fund to be used in the 2005-2006 budget. Mr. Johnson seconded.

 

THE MOTION CARRIED AS FOLLOWS:

MRS. ALLEN YES

MR. CLARK YES

MR. CRUZAN YES

MRS. DERSHAM NO

MS. DERSHAM NO

MR. EHRICH YES

MRS. FRESKE NO

MRS. JENKINS YES

MR. JOHNSON YES

MR. LITCHFIED YES

DR. ROBERTSON YES

MR. SELLS YES

MRS. THOMPSON - NO

 

 

 

 

Page 4 Budget Committee Meeting Minutes 5-25-05

 

Mr. Ehrich noted that the Creslane parking lot needs some improvements. Mrs. Freske stated that the finance committee requested a list of major repairs needed on district buildings.

 

Mrs. Heiss asked for clarification on where to budget the $154,000. The committee asked the administration to determine the needs.

 

5/ Information, presentation of other funds, business Manager Heiss

There was no further discussion on funds.

 

6/ Discussion, 2005-2006 proposed budget

There was no further discussion on the proposed budget.

 

7/ Action, Budget Board recommendations to Creswell School Board

Mr. Sells moved that the 2005-2006 Creswell School District budget be approved as follows: General Fund $9,512,806.00; Special Revenue Funds $4,639,568.00; Debt Service Fund (for the purpose of retirement of bonded debt) $1,777,208.00; Total Aggregate Budget $15,929,582.00. Mr. Sells further moved that the permanent tax rate of $4.6426 per $1,000.00 of assessed value be assessed in support of the General Fund. Mr. Clark seconded and THE MOTION CARRIED UNANIMOUSLY.

 

 

 

Adjournment

 

The meeting adjourned at 8:22 p.m.

 

 

 

___________________________________________

Budget Committee Chair

 

 

___________________________________________

Superintendent

 

 

___________________________________________

Budget Committee Secretary