The Budget Committee meeting of Lane County School District #40, Creswell, Oregon was held Wednesday, May 18, 2005 beginning at 6:30 p.m. at the Creswell School District Office Boardroom, 998 West A Street, Creswell, Oregon, 97426, with Chair Kim Meyers presiding.



                                                                Gary Clark

                                                                Garry Cruzan

                                                                Roni Dersham

                                                                Don Ehrich

                                                                Anne Freske

                                                                Barbara Jenkins

                                                                Mark Johnson

                                                                Brad Litchfield

                                                                Lonn Robertson

                                                                John Sells

                                                                Kathy Thompson





                                                                Carolyn Allen

                                                                Connie Dersham



ALSO PRESENT:                              Dr. Rick Stuber, Superintendent

                                                                Jennifer Heiss, Business Manager

                                                                Jacque Robertson, Creslane Elementary Principal

                                                                Shirley Burrus, CMS Principal

                                                                Jan Ophus, CHS Principal

                                                                Marilyn Cruzan, Administrative Secretary

                                                                Steve Derminer, The Chronicle




1/            CALL TO ORDER

The meeting was called to order by budget committee chair Kim Meyers at 6:30 P.M.






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                Mrs. Meyers noted a quorum was present.


Mrs. Meyers stated that if anyone would like to address the budget committee they should fill out a form located by the door and give it to her.


3/            Action approve agenda/add items

Mr. Clark moved to approve the agenda.  Mr. Johnson seconded and THE MOTION CARRIED UNANIMOUSLY


3/            Information, Presentation of the budget message by the Superintendent Stuber

                Dr. Stuber stated that the budget message is in the budget document.


4/            Information, presentation of projected revenues, Business Manager Heiss

                Mrs. Heiss advised that the budget is based on a 5.1 billion state allocation.  She distributed the latest state allocation information to the board.  The new allocation, at $5.25 billion, would give the district an additional $113,515 in revenue. 


5/            Discussion, projected revenues

                Dr. Robertson asked why the facilities grant was not at $300,000 and if the funds from SB 1149 for the lighting project were a factor.


Mrs. Heiss distributed a spreadsheet that showed the detail for fund 248 (facility) and fund 402 (bond).   This year Mrs. Heiss  transferred $1.7 million to a reserve account from fund 402 because there was a motion last year to do this.  There were two authorizations from fund 402—the transfer and $166,000 for maintenance and repairs.  There was not enough money in the fund for both of these transactions.  Since the transfer was a motion, this was done and the expenditures were then moved to the facility grant.  This meant that the facility grant was now less than the anticipated $300,000.  The committee agreed that the SB 1149 money was to go back into the fund where the expenditures were made.  Mrs. Heiss has made contact with Willamette ESD and is in the process of accessing the money due the district.  The current balance in the account is approximately $34,000. 


Dr. Robertson moved that the capital project money be rolled back to 1.6 million with the lighting project reimbursement money going into the new capital project reserve fund (281).  Mr. Sells seconded and      THE MOTION CARRIED UNANIMOUSLY.


                Mr. Clark moved to set up three lines in the high school, middle school and elementary of $40,000 each as a contingency line if the state funds at 5.25 billion.  Mr. Sells seconded.


Page 3 – Budget Committee Meeting Minutes – 5-18-05


                Dr. Robertson stated he thought $120,000 was too low and the needs too high.  He also said he is not comfortable allocating straight across the board.  He asked the budget board to up the budget by $175,000 and send it to administration for them to decide on how best to divide it.


                THE MOTION FAILED.


                Dr. Robertson moved to direct Mrs. Heiss to put $175,000 additional into the general fund. Mrs. Jenkins seconded. 


                Mrs. Heiss asked for clarification on where the money will come from.


                Mr. Ehrich called for reconsideration of the motion.


                THE MOTION FAILED.


                Dr. Robertson moved that the proposed budget general fund be increased by $100,000 from state revenue.  Mr. Ehrich seconded. THE MOTION CARRIED UNANIMOUSLY.


                Dr. Robertson moved that $75,000 additional money be freed up from the Facilities Grant for general fund operating expenses.  Mr. Clark seconded.  Mrs. Heiss advised that it would be shown as a transfer of $75,000.  THE MOTION CARRIED UNANIMOUSLY.



6/            Adjournment


                                The meeting adjourned at 7:50  p.m.





Budget Committee Chair








Budget Committee Secretary