The regular school board meeting of the Board of Directors of Lane County School District #40, Creswell, Oregon, was held Wednesday, May 11, 2005 beginning at 7:00 P.M. in the Creswell School District Office Board Room, 998 West A Street, Creswell, Oregon, 97426, with Chair Freske presiding.



                                Gary Clark           

                                Connie Dersham

                                                Don Ehrich

                                                John Sells

                                                Lonn Robertson

                                                Kathy Thompson







ALSO PRESENT:              Dr. Rick Stuber, Superintendent

                                                Ellen Adler, Director of Special Education

                                                Jennifer Heiss, Business Manager

                                                Joel Higdon, Technology Director

                                                Jacque Robertson, Creslane Elementary Principal

                                                Shirley Burrus, CMS Principal

                                                Jan Ophus, CHS Principal

                                                Marilyn Cruzan, Administrative Secretary

                                                Heath Annett,  CHS Student Representative

                                                Taylor Madden, The Chronicle

                                                Anne Thomas, The Sentinel




                01.          Action, establish a quorum

Chair Freske announced that a quorum of the board was present.


Mr. Ehrich reported that on April 18, 2005 Maj. Steven W. Thornton of Springfield died as a result of his service in Kuwait.  On April 19, 2005 Pfc. Kevin S. Wessel of Newport died in Baghdad, Iraq.  On April 23, 2005 Hospitalman Aaron A. Kent of Portland died in action in Fallujah, Iraq and on April 28, 2005 Spc. Ricky W. Rockholt Jr. of Roseburg died in Tal Afar, Iraq.



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02.            Pledge of Allegiance




03.            Visitors: 

Mrs. Freske announced that if an audience member would like to speak to the board on an agenda item this evening, there are forms to fill out by the door.



04.          Action, approve agenda/add items

Mrs. Freske added a discussion on OSBA policy service costs as agenda item 18. Also under item 6, reports, Tiffany Gowing will be sworn in as next year’s  CHS representative to the board. There will also be four recognitions by the board chair. Mr. Clark moved to approve the amended agenda. Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.



05.            Action, approve the April 13, 2005  Regular Board Meeting minutes.

Mr. Sells moved to approve all minutes as presented.   Mrs. Thompson      seconded and THE MOTION CARRIED UNANIMOUSLY.


06.            Information, Trustees Reports

A.                  Board goals update, Mrs. Freske

Mrs. Fresk gave the oath of office to Tiffany Gowing, next year’s CHS representative to the board.  Mrs. Freske announced that Creslane Elementary received the Outstanding Community Support Award from the Western Rivers Girl Scout Council.  Mrs. Freske also recognized students Shane Porter, who wrote a letter to the board regarding the middle school,  Dalyn Stram, first place winner in the Oregon Holocaust Resource Center annual writing competition, senior division and Mrs. Hoke, Dalyn’s CHS English teacher.


Mrs. Freske suggested that the board and administrators meet on the first Wednesday in August to put together the board goals.


B.                  Labor Management Committee update, Mrs. Freske

Mrs. Freske advised that Dr. Stuber, Mrs. Dubick, Mrs. Freske, Mr. Donner and Mrs. Thompson ,the steering committee for the Labor Management Committee, met on April 25. Mrs. Freske read the following for the benefit of the audience:   “The steering committee proposes the following 1) a flow chart will be developed to


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illustrate how the labor management committee processes requests The superintendent will work on this.

 2) The flow chart and other materials will be widely distributed, 3) the district should set up a contact point on its web site.  The site would list labor management committee members, how to contact them, the flow chart and the place for each sub-committee to post its agenda, minutes and other particulars, 4)  The Labor Management Committee will be comprised of three board members and three CEA members.  These names will be forwarded to the steering committee for its next meeting.  The superintendent will act as a resource to the Labor Management Committee but will not be a voting member, 5) There will be no restrictions to the memberships of the various sub-committees.  Sub-committees report to the Labor Management Committee and respective organizations must ratify proposals, 6) the Labor Management Committee will schedule regular monthly meetings from September 2005 to December 2005.  Thereafter meetings will be scheduled bi-monthly for the balance of  the school  year, 7) the sub-committee charge sheets will be modified to indicate that the sub-committee’s will a) have co-chairs, b) select a secretary/recorder, c) clearly indicate that the charge is for the sub-committee d) note committee membership does not need to have equal membership, e) state the final report is to be made to the Labor Management Committee  f) recommend sub-committees

follow the STP model, 8) all sub-committee and Labor Management Committee meetings will be open to the public, 9) sub-committee timelines will be unique to each group, 10) there will be no restrictions barring witnesses and resource people from testifying at the Labor Management Committee or sub-committee hearings at the invitation of  members, 11) after the board and CEA have selected Labor Management membership the Steering Committee will be dissolved.  The next meeting will be on May 25.


07.          Information, Supervisors Reports

A.                  6th/7th grade presentation

Mrs. Kuhnhausen introduced Bailey Hildebrandt, Keiry Spoerl, Jill Watkins and Joe Wigton, four of her  6th grade students, who presented their “Shoe Project” to the board.


08.          Student Representative Report

Heath Annette reported that class elections were held last Friday.






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09.          Information, Business Manager Report.

There were no questions on the Business Manger report.  Mrs. Freske requested a Food Services report from Ms. Ogawa at the June board meeting.


10.                Superintendent's Report

Dr. Stuber gave the board an update on the Continuous Improvement Plan.




11.          None





12.            Action,  Increase Driver’s Education Fees

Mr. Clark moved to approve the increase in the driver education fee from $150.00 to $175.00.  Mrs. Dersham seconded and THE MOTION CARRIED UNANIMOUSLY.


13.            Action, Personnel Report

Dr. Robertson moved to approve the personnel report.  Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.


14.            Action, Assign Labor Management Committee Members

Mrs. Freske announced that she had appointed Mrs. Thompson, Mrs. Freske and Mr. Ehrich to the Labor Management Committee.          


15.            Action, Athletic/Extra-Curricular Committee, Dr. Robertson

A Creswell Athletics Ad Hoc Committee resolution was distributed to the board.  Dr. Robertson stated that it was one of the possible board goals to look at the district’s athletic program K-12.  Dr. Robertson, Mrs. Thompson and Mr. Apo approached Mrs. Freske and Dr. Stuber with the idea of reviewing athletics and extra-curricular activities.  Dr. Robertson advised that they are proposing that the board accept this as a board goal and charge an ad hoc committee to define the mission of athletics within the Creswell School District.  The committee membership would include the athletic director, students grades 6-12, coaches, middle and high school administration and parents.  The school board would also be involved.


Dr. Robertson moved to adopt the resolution to form an ad hoc committee to define the mission of athletics within the Creswell School District.  Mrs. Thompson seconded.  Mr. Clark moved to amend the motion to have the


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recommendations reported to the school board instead of the Labor Management Committee.  Mrs. Thompson seconded the amendment.  The

amendment to the motion CARRIED UNANIMOUSLY.   Dr. Stuber asked Mrs. Freske to select someone to chair the committee to get it started. Mrs. Freske asked Dr. Robertson to chair the committee.  The motion to approve the ad hoc athletic committee resolution CARRIED UNANIMOUSLY. 


16.                Action, District Office offer.

Dr. Robertson moved to reject the offer at this time.  Mrs. Dersham seconded. And THE MOTION CARRIED UNANIMOUSLY.  Dr. Stuber suggested a board committee to review bids as they come in.  Mr. Clark, Mr. Ehrich and Mr. Sells volunteered to serve on the committee.  Dr. Stuber stated that the committee should be charged with a certain range of  acceptability in terms of what the board would allow the property to be sold for.  Mr. Ehrich moved to establish a committee to receive and review any offers on the property and make a recommendation to the board.  Dr. Robertson seconded.  Mr. Ehrich added that if the committee agrees that an offer is acceptable they would call for a special board meeting. THE MOTION CARRIED UNANIMOUSLY. 

17.                Action, Budget Board Candidate

Mr. Ehrich reported that the committee reviewed the letter.  Mr. Ehrich moved to appoint Mrs. Jenkins to the budget board committee.  Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.


18.                Discussion, OSBA Policy Services Costs

Mr. Clark shared the current cost for policy services from OSBA. He recommended that board policies be posted to the district web site.  Mr. Ehrich moved to proceed on the recommendation of the vice-chair and have OSBA put our policy book in an electronic format at an estimated cost of $1,000 to $3,000.00.  Mr. Clark seconded and THE MOTION CARRIED UNANIMOUSLY.


Mrs. Freske reminded everyone of the budget meetings on May 18 and May 25, high school graduation on June 10, middle school graduation on June 13 and the retirement function on June 15 in the high school commons at 7:30 A.M.


ADJOURNMENT     The board meeting adjourned at 8:45 P.M.




Dr. Rick Stuber,  Superintendent




Anne Freske, Chair