The regular school board meeting of the Board of Directors of Lane County School District #40, Creswell, Oregon, was held Wednesday, December 12, 2007 beginning at 7:00 P.M. in the Creswell School District Office Board Room, 998 A Street, Creswell, Oregon, 97426, with Chair Lee Kounovsky presiding.



                                                Gary Clark

                                                David Eusted

                                                Ken Leatherman

                                                Chris Mattheisen

                                                Kathy Thompson




                                                Mark Risen                          




ALSO PRESENT:              Dr. Rick Stuber, Superintendent

                                                Jennifer Heiss, Business Manager

                                                Ellen Adler, Director of  Special Education/NCLB

                                                Joel Higdon, District Technology Coordinator

                                                Jacque Robertson, Creslane Elementary Principal

                                                Shirley Burrus, CMS Principal

                                                Jan Ophus, CHS Principal

                                                Marilyn Cruzan, Administrative Secretary

                                                Hugh Turnbull, The  Chronicle

                                                Mirkan Schoolcraft, Student Representative




                01.          Action, establish a quorum

Mr. Kounovsky announced that a quorum of the board was present.


                02.          Pledge of Allegiance



                 03.         Visitors:  Mr. Kounovsky announced that if an audience member would   like to speak to the board on an agenda item this evening, there are forms to fill out by the door.



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04.              Action, approve agenda/add items

Mr. Clark moved to approve the agenda.  Mrs. Thompson seconded and THE MOTION CARRIED UNANIMOUSLY.



05.              Action, approve the November 14, 2007 Regular Board Meeting Minutes.

Mr. Clark moved to approve the November 14, 2007 regular board meeting minutes.  Mrs. Thompson seconded and THE MOTION CARRIED UNANIMOUSLY.



06.          Information, Trustees Reports

a.       LMC Subcommittee representative request, Mrs. Thompson

Mrs. Thompson advised that the LMC is in need of at least one, preferably two, board members to serve on the retirement subcommittee.  She asked that any board member interested contact her as soon as possible.


07.            Information, Supervisors’ Reports

There were no questions on the supervisors’ reports.


08.             Student Representative Report

a.       Student Council introductions

Mirkan Schoolcraft introduced student council members Julia Jones, Devan Arbogast,  Mariah Dungan and Kendall Leatherman

He reported that the senior class will have a canned food drive beginning next week.   There will be a pep assembly on Friday to start the canned food drive. The Winter Concert will be held tomorrow evening in the commons.  Basketball league starts next week.


09.             Information, Business Manager Report.

  There were no questions on the Business Manager’s report.


10.              Information, Superintendent Report

  There were no questions on the Superintendent’s report.                          



11.              Discussion, 2006-2007 Audit

  There were no questions on the audit report.


Mr. Clark moved to approve the 2006-2007 audit.  Mr. Eusted seconded and THE MOTION CARRIED UNANIMOUSLY.


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                12.          None       




                13.          Action, Personnel Report

     a.  Action, Food Services supervisor contract 1-1-08/6-30-08

Mr. Clark moved to approve the personnel report.  Mr. Leatherman seconded and THE MOTION CARRIED UNANIMOUSLY.

Mr. Clark moved to approve the Food Services supervisor’s contract from January 1, 2008 to June 30, 2008.  Mr. Leatherman seconded and THE MOTION CARRIED UNANIMOUSLY.


                14.          Discussion, 2008-2009 school calendar

Dr. Stuber explained that the calendar as presented is a draft and reflects what the district has done in the past.  He reviewed the calendar with the board and stated that the calendar will be up for adoption at the January board meeting.


15.             Action, adopt posted new policies GBNAA/JFCFA, KH, KMC and KMC-         AR; and adopt posted revisions to policies JECA, JB, IGBHA, JHCD,            JHCDA, GBNA/JFCF, GBA, EEA and AC.

Mr. Clark moved to adopt policies GBNAA/JFCFA Cyberbullying, JECA Admission of Resident Students, JB Equal Educational Opportunity, IGBHA Alternative Education Programs, JHCD Administering Noninjectable

Medicines to Students, JHCDA Administering Injectable Medicines to Students, GBNA/JFCF Hazing/Harassment/Intimidation/Bullying/Menacing, GBA Equal Employment Opportunity, EEA Student Transportation Services

and AC Nondiscrimination.  Mr. Leatherman seconded and THE MOTION CARRIED UNANIMOUSLY.


Mr. Clark moved to adopt policies KH Public Gifts to the District, KMC and KMC-AR Community-Funded Activities.  Mrs. Thompson seconded.  Mrs. Thompson asked for clarification on how these policies would affect the Creswell Education Foundation, and the Mr. Bulldog Pageant and any other group that also make contributions to the district.  Dr. Stuber stated that there is not an AR to policy KH and he will be working on drafting that policy AR.  Dr Stuber suggested waiving the policy requirements for existing groups until the guidelines are developed.  He also stated that he thought that the items relative to the booster club contract with the district should be followed.  Mr. Leatherman expressed concern about asking organizations for their financial records to qualify a gift.  Mrs. Thompson said she is requesting a special waiver for all groups until guidelines are developed. Dr. Stuber stated that his primary concern was the booster’s auction and with this policy in place it is



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clear that they should consult with the district if they are going to buy equipment and supplies with those funds.  He also stated that there needs to be Title IX equity. Mr. Clark moved to amend his motion that the suggested AR for policy KH be presented before the policies are adopted. Dr. Stuber stated that if the policy is adopted it won’t change anything with groups raising money right now.  Mr. Clark withdrew his amendment.  Dr. Stuber recommended that the policy be adopted and that the board contacts the boosters to review the contract before the next school year begins. 


Mr. Leatherman moved to amend the motion with the recommendations of KH to be applicable to an existing district contributor, the high school Booster Club, and that the Boosters are exempt this calendar year with the following understandings: the Board and Boosters will review their agreement prior to the 2008-09 school year and the Boosters and Board will agree on the purpose and management of any funds derived from an auction or other fund raiser of significant income and all groups are exempt.  Policy KMC is applicable to existing programs currently funded which might be reduced, suspended or discontinued. Mr. Clark seconded and THE AMENDMENT TO THE MOTION CARRIED UNANIMOUSLY.  THE MOTION AS AMENDED CARRIED UNANIMOUSLY.


                16.          Action, post proposed policies: EEACA  GBDA, GBEC, GCDA/GDDA &                               AR, JFCF/GBNA, JFCFA/GBNAA and JHFE

Mr. Clark moved to post policies EEACA-School Bus Driver Examination and Training,  GBDA-Mother Friendly Workplace,   GBEC-Drug-Free Workplace, GCDA/GDDA, GCDA/GDDA-AR-Criminal Records Checks/Fingerprinting, JFCF/GBNA-Hazing/Harassment/Intimidation/Bullying/Menacing, JFCFA/GBNAA-Cyberbullying and JHFE Reporting of Suspected Child Abuse.  Mrs. Thompson seconded and THE MOTION CARRIED UNANIMOUSLY.


17.           Discussion, High School budget for 2008-2009

Dr. Stuber reported that because of the uncertainty of funds from the booster club auction, money will need to be added to the high school budget to cover costs such as assistant coach’s contracts.  New monies from the legislature will be used.


                18.          Action, request for policy review by OSBA

Mr. Kounovsky explained that the board policy committee is asking for an audit of the current board policies.  Creswell School District would contract with OSBA to audit the board’s policy manual.  OSBA will review existing policies for legal accuracy, indicate areas where policies are needed to meet state requirements and review the audit report with the Board.  The policy audit fee is $2,000 and the legal reference update fee is $1,000.  Mr. Leatherman moved to go forward with the audit and reference update with

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19.                Action, approve recommended CMS general contractor

Mr. Clark moved to approve Resolution No. 0708-05 that Batzer, Inc. be awarded the construction contract for the Creswell Middle School building at a base bid of $11,929,000 plus the addition of alternate A (add 2nd floor unfinished classroom) $58,956 and Alternate E (provide chain link fencing on perimeter) $19,457 for a total contract of $12,007,413.  Mr. Eusted seconded and THE MOTION CARRIED UNANIMOUSLY.


                20.          Action, approve HS out-of-state trip request

Mr. Clark moved to approve Mrs. O’Connell’s out-of-state trip.  Mr. Leatherman seconded and THE MOTION CARRIED UNANIMOUSLY.





ADJOURNMENT:     The board meeting adjourned at 8:25 P.M.                  





Dr. Rick Stuber,  Superintendent




Lee Kounovsky, Chair