REGULAR SCHOOL BOARD MEETING MINUTES

 

The regular school board meeting of the Board of Directors of Lane County School District #40, Creswell, Oregon, was held Wednesday, December 13, 2006 beginning at 7:15 P.M. in the Creswell School District Office Board Room, 998 A Street, Creswell, Oregon, 97426, with Chair Thompson presiding.

 

BOARD MEMBERS PRESENT IN ADDITION TO CHAIR THOMPSON:

                                                Gary Clark

                                                Anne Freske

                                                Lee Kounovsky

                                                Ken Leatherman

                                John Sells

                                               

BOARD MEMBERS NOT PRESENT:

Mike Arnold

                                                               

ALSO PRESENT:              Dr. Rick Stuber, Superintendent

                                                Jennifer Heiss, Business Manager

                                                Ellen Adler, Director of Special Education/NCLB

                                                Joel Higdon, District Technology Director

                                                Jacque Robertson, Creslane Elementary Principal

                                                Shirley Burrus, CMS Principal

                                                Jan Ophus, CHS Principal

                                                Marilyn Cruzan, Administrative Secretary

                                                Hugh Turnbull, The  Chronicle

                                                Dean Rea, The Chronicle

 

ROLL CALL

                01.          Action, establish a quorum

Chair Thompson announced that a quorum of the board was present.

 

                02.          Pledge of Allegiance

 

RECOGNITION OF VISITORS

               03.           Visitors:  Mrs. Thompson announced that if an audience member would like to speak to the board on an agenda item this evening, there are forms to fill out by the door.

 

Dr. Stuber reported that Spc. Douglas C. Desjardins, 24, died on November 5 of injuries in Ar Ramadi, Iraq. He graduated from Scio High School and was assigned to the 2nd Battalion, 37th Armor Regiment, lst Brigade Combat Team, lst Armored Division, Ray Barracks, Giessen, Germany.

 

 

 

 

 

 

Page 2 – Regular Board Meeting Minutes – 12-13-06

 

APPROVE AGENDA

                 04.         Action, approve agenda/add items

Mr. Leatherman moved to approve the agenda as presented.  Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.

 

                MINUTES OF PREVIOUS MEETING

05.          Action, approve the November 8, 2006 Regular Board Meeting Minutes

Mr. Clark moved to approve the November 8, 2006 regular board meeting minutes.  Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.

 

06.         Information, Trustees Reports

Mrs. Freske reminded board members of the board work session on January 10, 2007 at 6:30 p.m. prior to the board meeting to discuss negotiations.

a.     Convention report, Freske, Thompson

        Mrs. Freske and Mrs. Thompson reported on the seminars they attended         at the OSBA Annual Convention.

               

Mrs. Shirley Burrus, Creswell Middle School Principal and Creswell School District Business Manager, Mrs. Jennifer Heiss, presented David Case and David Eusted, co-chairs of the Let’s Build a New Creswell Middle School Committee, with hammers and framed collages put together by the middle school staff for their work on the Creswell Middle School bond measure campaign.

 

07.         Information, Supervisors Report

                                a.     FFA Presentation

Devan Bones and Dalton Long gave the board a presentation on the FFA activities at Creswell High School

 

08.              Student Representative Report

Student representative Leisha Price reported that the canned food drive will  end on December 15.  So far, 1,500 pounds of canned food have been collected.  The winter sports assembly was held last Friday.  There will be a choir concert on Thursday and a Candy Cane Dance on Friday.

 

09.               Information, Business Manager Report.

There were no questions on the report.

 

 

 

Page 3 – Regular Board Meeting Minutes – 12-13-06

 

10.            Information, Superintendent's Report

a.       Assurance Notification

Dr. Stuber  reported that Creswell School District has completed and presented its annual report to the community and is in compliance with

and implementing as required all of the Standards for Public Elementary and Secondary Schools as set out in OAR Chapter 581, Division 22.

Dr. Stuber also reported that the district received two $500 donations.  One from Mr. Mike Arnold and one from Music Counts Fund of  The Oregon Community Foundation.

 

UNFINISHED BUSINESS

 

11.            Action, Graduation waiver request

Mr. Kounovsky stated that the board policy committee recommends denial of the request for the transcript of the educational work of a foreign exchange student for the purpose of qualifying for graduation from Creswell High School.  Mr. Clark seconded.  Mr. Kounovsky explained that the committee found that the district cannot transcript foreign exchange credits earned outside the United States.  Ms. Connie Geinger, a representative from AYUSA an international student exchange program, stated that it is the policy of AYUSA to inform exchange students and parents that students are not guaranteed a diploma nor participation on a sports team at a host school. AYUSA also asks parents to respect policy and not pursue a diploma

                                THE MOTION CARRIED UNANIMOUSLY.

 

12.            None

 

 

NEW BUSINESS

13.            Discussion, Harassment Policy compliance.

Mrs. Thompson advised that this is not a hearing but a discussion of  the harassment complaint process.  Dr. Stuber stated that a complaint was received in the Superintendent’s office regarding how a harassment complaint was handled by a building administrator.  Dr. Stuber investigated the complaint of non-compliance.  Dr. Stuber found that the policy was not followed as required.  He met with district administrators on October 29 and reviewed the policy and procedures.  He did a targeted review of the specific building and a targeted review with the specific building administrator.  Policy procedure and compliance were discussed with the specific building administrator.  The specific building also received a targeted staff training on harassment.  Dr. Stuber stated that the Creswell School Board and Creswell School District support the district harassment policy and insist that it be followed to the letter.  In addition, the district insurance carrier conducted  harassment seminars at all three buildings. 

 

Page 4 – Regular Board Meeting Minutes – 12-13-06

 

Mr. Sells left the meeting at 8:05 P.M.

                                                               

14.           Discussion/Action, Business Manager’s Bond Update #1

Mrs. Heiss did not have any additions to the update.  Dr. Stuber stated that he and Mrs. Heiss will manage the bond.  Mr. Clark moved to approve Dr. Stuber and Mrs. Heiss as bond managers.  Mrs. Freske seconded and THE MOTION CARRIED AS FOLLOWS:

MR. CLARK – YES

MRS. FRESKE – YES

MR. KOUNOVSKY – YES

MR. LEATHERMAN – YES

MR. SELLS – NOT PRESENT

MRS. THOMPSON – YES

 

Dr. Stuber made the following recommendations for the bond committees.  Bond Oversight Committee:  David Case, Gary Clark, Elena Connelly, David Eusted and Kathy Thompson;  Design Committee: Del Beswick, Shirley Burrus, Ken Donner, Jeff Heater, Jennifer Heiss, Joel Higdon, Barb Jenkins, Lee Kounovsky, Bill Spencer, Jill Strader and Jody Young and Chris Mattheisen.  All bond meetings are public and the minutes from those meetings will be posted.

 

15.            Action, MS Bond Items

a.       Resolution to Authorize Bonds and Specify Uses

Mr. Clark moved to approve the resolution authorizing bonds and specifying uses of bond proceeds.  Mr. Kounovsky seconded and THE MOTION CARRIED AS FOLLOWS:

                                        MR. CLARK – YES

                                        MRS. FRESKE – YES

                                      MR. KOUNOVSKY – YES

                                      MR. LEATHERMAN – YES

                                      MR. SELLS – NOT PRESENT

                                      MRS. THOMPSON – YES

 

b.       Resolution to Budget Bonds

Mr. Clark moved to approve the bond budget resolution.  Mrs. Freske seconded and THE MOTION CARRIED AS FOLLOWS:

MR. CLARK – YES

MRS. FRESKE – YES

MR. KOUNOVSKY – YES

MR. LEATHERMAN – YES

MR. SELLS – NOT PRESENT

MRS. THOMPSON - YES

 

 

Page 5 – Regular Board Meeting Minutes – 12-13-06

 

c.        Review Abstract of Votes and Affirm Results of Measure 20-118

Mr. Clark moved to approve the Canvass of Election Results General Obligation Bond Measure: 20-118.  Mrs. Freske seconded and THE MOTION CARRIED AS FOLLOWS:

MR. CLARK – YES

MRS. FRESKE – YES

MR. KOUNOVSKY – YES

MR. LEATHERMAN – YES

MR. SELLS – NOT PRESENT

MRS. THOMPSON – YES

 

16.            Discussion,  Architect’s review of MS construction progress.

Mr. Reid Anderson, an architect with gLAs Architects, advised the board on a proposed construction timeline for the new Creswell Middle School.  He reported that test holes will be dug this week.  Site preparation should begin this summer.  The construction site will be fenced off from the existing middle school.

 

17.            Action, Personnel Report

Mrs. Freske moved to approve the personnel report.  Mr. Clark seconded. 

Mr. Clark asked Mrs. Burrus about the recommendation to hire three coaches.  Mrs. Burrus explained that two stipends will be split between the three coaches.

THE MOTION CARRIED AS FOLLOWS:

                                MR. CLARK – YES

                                MRS. FRESKE – YES

                                MR. KOUNOVSKY – YES

                                MR. LEATHERMAN – YES

                                MR. SELLS – NOT PRESENT

                                MRS. THOMPSON – YES

 

18.            Action, Wrestling decision

Dr. Stuber recommended that the board approve the hire of a high school wrestling coach as recommended by the high school administration.  Mr. Clark moved to accept Dr. Stuber’s recommendation to hire a high school wrestling coach. Mrs. Freske seconded.  This leaves the wrestling program as a district funded sport.

                                THE MOTION CARRIED AS FOLLOWS:

                                MR. CLARK – YES

                                MRS. FRESKE – YES

                                MR. KOUNOVSKY – YES

                                MR. LEATHERMAN – YES

                                MR. SELLS – NOT PRESENT

                                MRS. THOMPSON - YES

 

Page 6 – Regular Board Meeting Minutes – 12-13-06

 

19.            Action, out-of-state travel request.

Mr. Clark moved to approve the out-of-state travel request.  Mr. Leatherman seconded and THE MOTION CARRIED AS FOLLOWS: 

                                MR. CLARK – YES

                                MRS. FRESKE – YES

                                MR. KOUNOVSKY – YES

                                MR. LEATHERMAN – YES

                                MR. SELLS – NOT PRESENT

                                MRS. THOMPSON - YES

 

20.            Discussion, 2005-2006 Audit

                                There were no questions on the 2005-2006 audit report.

 

21.            Discussion, 2007-2008 school calendar

Dr. Stuber explained that the calendar is now titled as a certified staff yearly planner.  He has identified the 190 contract days for the collective bargaining unit of the teachers’ association.  The 2007-2008 calendar is comparable to this year’s. The calendar is open for discussion and will be referred to the teachers’ union for their input. 

 

                22.          Action,  Requests for transfer/release

Mr. Leatherman moved to accept the recommendation of the building administrator for the release of the two students from the district.  Mr. Clark seconded and THE MOTION CARRIED AS FOLLOWS:

                                MR. CLARK – YES

                                MRS. FRESKE – YES

                                MR. KOUNOVSKY – YES

                                MR. LEATHERMAN – YES

                                MR. SELLS – NOT PRESENT

                                MRS. THOMPSON - YES

 

                23.          None

 

 

There will be a board work session beginning at 6:30 prior to the January 10, 2007 board meeting.

 

ADJOURNMENT:     The board meeting adjourned at 8:45 P.M.

 

 

___________________________

Dr. Rick Stuber,  Superintendent

 

__________________________

Kathy Thompson, Chair