REGULAR SCHOOL BOARD MEETING MINUTES
The regular school board meeting of the Board of Directors of Lane County School District #40, Creswell, Oregon, was held Wednesday, January 15, 2003 beginning at 7:00 p.m. at the Creswell High School Library, 33390 Nieblock Lane, Creswell, Oregon, 97426, with Chair Dersham presiding.
BOARD MEMBERS PRESENT IN ADDITION TO CHAIR DERSHAM:
BOARD MEMBERS NOT PRESENT:
ALSO PRESENT: Dr. Rick Stuber, Superintendent
Judy Hillman, Business Manager
Ellen Adler, Director of Special Education
Jacque Robertson, Creslane Principal
Shirley Burrus, CMS Interim Principal
Bob George, CHS Principal
Marilyn Cruzan, Administrative Secretary
Wendy Locke, The Chronicle
01. Action, establish a quorum
Chair Dersham announced there was a quorum.
02. Pledge of Allegiance
04. Action, approve agenda/add items
Dr. Robertson moved to approve the agenda. Mrs. Freske seconded and THE MOTION CARRIED UNANIMOUSLY.
05. Action, approve the December 11, 2002 Regular Board Meeting
Dr. Robertson moved to approve the December 11, 2002 regular board meeting minutes. Mrs. Freske seconded and THE MOTION CARRIED UNANIMOUSLY.
Page 2 – Regular Board Meeting Minutes – 1-15-03
06. Information, Trustees Reports
A. Creslane Traffic Report – Mr. Ehrich
Mr. Ehrich reported that he has yet to meet with Ms. Robertson and Mr. Burrus regarding the traffic situation at Creslane. The city did obscure one of the crosswalks that were a concern to the district. The city is applying for a transportation enhancement grant. The grant would allow the city to add curb sidewalks and gutters and bike lanes on A Street. Mrs Dersham added that the grant application will be submitted the first part of February and the grant award will take place in October. Mr. Ehrich will discuss a meeting date with Ms. Robertson.
07. Information, Supervisors Reports
A. High School Alternative Education Report – Mr. George
Mr. George reported Mrs. Adler applied for a three-year grant for alternative education. The first year the district receives $80,000, the second year $50,000 and the third year $20,000. The money that isn’t spent can be carried over to the next year. The next step is what model the district will implement. Ms. Coop is gathering primary information from other districts on their alternative programs. Currently, the district is looking at using the high school as a facility for the classes. Keeping the program at the high school saves on costs and also allows students to have access to computers. The program will not be held during the school day for a variety of reasons. Mr. George has contacted students for feedback on holding an evening session. So far the response is good. One option for the district is to hire someone to come in and run the program from 4 P.M. to 8 P.M. in the evening as a test pilot to see what the interest is. If there is a lot of interest, the program could be expanded in the fall. The other option for the district is to have a current staff member take the seven periods they work and start their day later and finish later. A substitute could be hired to fill in for the three early classes. One of those two models is being considered. Mrs. Adler stated that the grant is for the 2002/2003, 2003/2004 and 2004/2005 school years. Mr. George said it is the hope to start second semester. Mrs. Dersham asked for an update at the February meeting. Mr. George said the committee is still in the process of deciding the curriculum and how it is going to be offered. The state gives school boards flexibility on curriculum. The state requires that the students are heading in the direction to meet 21st Century goals. Mr. George will have a report for the board at the February meeting. Mr. George said that as the grant money diminishes hopefully the number of students would increase. Mrs. Thompson asked if the board needed to approve a curriculum before the program can begin. Mr. George said that he should be able to provide the board with all the information needed by the February board meeting.
Page 3 – Regular Board Meeting Minutes – 1-15-03
B. Creslane Alternative Education Strategic Planning Report – Mr. Leatherman
Mr. Ken Leatherman, a member of the Creslane Alternative Education Committee, gave a committee update to the board. The subcommittee
of the Creslane Alternative Education Committee decided to write a letter to Creslane teachers asking for their input on options and models for an alternative education program that would be effective in their own teaching environment and would work for them. The sub-committee met with teachers on January 8 for questions and the committee is expecting a response by February 15 from the teachers. That response will come to the strategic planning committee unedited. The sub-committee would like a model put in place that the teachers say would work.
C. Mr. Rod Morris, France Trip
Mr. Rod Morris and students Natalie Cardoza and Thomas Thwing gave the board a report on their November trip to France. There were 12 adults and 11 students that took the trip. Mr. Morris thanked the board for the opportunity to travel to France with the students.
08. Student Representative Report
Collin Lyons reported that the first semester is ending. This year the Junior Class is responsible for the Winter Formal to be held on January 25. Mr. Bulldog is starting. The coordinators had their first meeting today. The contest will be held in April. He is proposing a question forum for the student body in order to answer questions students might have about money issues. Work continues on revising the Student Council constitution.
09. Information, Business Manager Report
There were no questions on the Business Manager report.
Mrs. Dersham announced that audience member Mr. Dignam would like to speak to the board regarding the budget shortfall. Mrs. Dersham advised him that there will be a special board meeting on February 5 that has the budget shortfall as an agenda item. Mr. Dignam expressed his concern that at December’s board meeting there was no discussion regarding the budget shortfall and that it was not on tonight’s agenda as well. He urged the board to begin discussing the issue as soon as possible. Mrs. Dersham replied that the board has thought about the issue a great deal and they are waiting the outcome of Measure 28.
Dr. Stuber stated that the only thing he would add to his written report to the board is that even if Measure 28 passes we will need to cut an additional $15,000 which is the difference between Measure 28 and the September measure which passed. Also, there is a December shortfall of $97,000 and there is projected to be an impact of $103,000 because of the projected March shortfall. There is also the transfer of the May payment. The Finance Committee will be meeting tomorrow morning at 6:45 A.M. at the District Office. The Finance Committee has been meeting to discuss the budget for over two years. A great deal of information has gone back and forth
Page 4 – Regular Board Meeting Minutes – 1-15-03
between the committee, Dr. Stuber and the Business Manager. Mrs. Hillman will have information for the committee giving them the details as to what the May
transfer looks like, how much has to be covered and how much can be covered with the monies we have in reserve and in contingency. Since the governor has determined that there will be an across the board cut for all state agencies, the district is projecting ahead. The district has, over the last two months, enacted a discretionary spending freeze. We have conserved some money in the budget we had planned to spend. Coupling that with whatever other monies are available and how much we determine we are going to be short, Dr. Stuber will have a better idea by the February meeting. Dr. Stuber’s report was also sent to The Chronicle.
10. Information, Superintendent Report
A. Athletic Expenditures
Dr. Stuber reported that last Monday, the board leadership requested that he provide them with the athletic fund expenditure list. This was prepared by the business manager and is attached. It shows the revenues and explains that the money raised by volunteers and through donations was placed in a trust. The latest money is not in the report, but there is enough money raised through those activities to pay for the tier one and tier two priorities, which were head coaches and assistant coaches. If possible there will be a carryover for next year. Mrs. Freske requested a report at the end of the school year showing all expenditures and the amount left.
B. Budget Information
Included in the packet.
11. Action, Adopt 2003-2004 School Calendar
Dr. Robertson moved to adopt the 2003-2004 as presented. Mrs. Freske seconded and THE MOTION CARRIED UNANIMOUSLY.
12. Action, Adopt Posted Policies IM- AR- Program Evaluation and IKF- AR Diplomas
Dr. Robertson moved that the board adopt Policy IKF-AR Diplomas as posted. Mrs. Thompson seconded. Dr. Robertson reminded the board that the policy needs to go back to the committee for further work on the completion diploma and modified diploma segments. THE MOTION CARRIED UNANIMOUSLY.
Dr. Robertson moved that Policy IM-AR School Program Evaluation remain posted until the next meeting. Mrs. Freske seconded and THE MOTION CARRIED UNANIMOUSLY.
Page 5 – Regular Board Meeting Minutes – 1-15-03
14. Information, Auditor’s Report
There were no questions on the audit report.
15. Action, Approve Personnel Report
Mrs. Freske moved to approve the personnel report. Dr. Robertson seconded and THE MOTION CARRIED UNANIMOUSLY.
16. Information, Assurance Statement
Dr. Stuber reported that the district is in compliance with state standards.
Board requests for February
CHS Alternative Education Program Creslane Traffic Report
No Child Left Behind Report
Mrs. Dersham announced a special school board meeting to be held on Wednesday, February 5, 2003 at 6:30 P.M. in the high school library. The purpose of the meeting is to discuss the budget and to have an executive session to discuss the superintendent’s evaluation.
ADJOURNMENT: The board meeting adjourned at 8:25 P.M.
Dr. Rick Stuber, Superintendent
Connie D. Dersham, Chair