SUPERINTENDENT REPORT – December 2009

Submitted by Ruby Price, Superintendent, Creswell School District

 

Highlights of work accomplished toward meeting 2009-2010 Goals for the Creswell School District           

 

           

Goal 1:            To align entire district as one educational unit.

                       

Goal 2:            To increase the percentages of district students meeting and exceeding Oregon State Assessment Standards.

 

Goal 4:            To close the achievement gap and increase the number of students who graduate from CHS, prepared and motivated for college or technical training opportunities.

 

Creswell School District is one of four small rural school districts participating in a small Positive Behavioral Support grant through Lane ESD. The purpose of this grant is to support the development of district level support of PBS in our schools. To help accomplish this goal, we have formed a district PBS team that will meet three to four times a year. The district PBS team is comprised of building and district administrators, the district PBS coach, and representatives from each of the building PBS teams. Our first team meeting this year will be held on December 9th at 10:15 A.M. at Creswell Middle School. We plan to have each of the schools share their PBS triumphs and challenges and then talk about what needs there are for support and training at a district level. We also plan to review the district PBS team action plan that was developed last year, asses our progress towards our goals and make any necessary changes that will help us meet our goals.

 

Our current efforts around PBS also align directly with Creswell School District’s goals for the 2009-2010 school year. By creating a collaborative district PBS team, we are working to unify our district efforts in regard to school climate, safety, bullying prevention and school-wide positive behavioral support systems. We will be addressing the district as effectively one educational unit in order to better meet the needs of our students as they traverse our schools and of our staff as they continue to learn about and implement PBS in their buildings. This is a direct reflection of the first goal that Creswell School District has created for this school year.

 

The Board Goal 2, increasing the percentages of district students meeting and exceeding Oregon State Assessment Standards, is also addressed by district-wide PBS efforts simply because behavior can interfere with learning. Through positive behavioral support systems we aim to increase instructional time by reducing the behavioral disruptions, increase the seat-time for students by reducing office referrals and suspensions, and increase student achievement by creating a positive, safe environment in which all students are able to learn. The fourth annual goal is addressed by another positive effect that coordinated PBS has been shown to have; which is to decrease the number of students who drop out of school. At-risk students are more readily identified and are given opportunities to be positively recognized for their successes. Students are more likely to establish firm, positive relationships with staff members when they are having regular positive interactions and alternate opportunities for success at school. All of this serves to make schools a safe, positive, welcoming place where students know that they are cared about and can be successful. As is evident, district-wide PBS not only aligns with the specific goals that we have set for our district for this school year, it also aligns with who we are as educators.

 

 

Goal 3:            To build visible community pride in Creswell Public Schools, the school district will increase its engagement with the Creswell Community through expanded communications, collaboration and involvement opportunities. 

                       

 

Everywhere we look, collaborations are in process, capacity building in evidence, and partnerships to support our community’s children and families are flourishing.  One of the works in progress is the development of the Cobalt Community Center as detailed in

by Titus Tomlinson, Creswell Community Development Coordinator.

 

Background

In 2005, Ross Murphy, developer of Creswell’s Hazelwood Terrace Subdivision, donated the Cobalt Building to the City of Creswell[1]. The building was donated as part of a parks and open space requirement with the intention of providing Creswell residents multiple recreational and educational opportunities. The large 9,000 square foot building was constructed in 1993 on a 1.2 acre lot, and utilized as a torque converter reclamation factory prior to its donation to the City. The Cobalt Building has been well maintained since its donation, and is currently in good condition.

 

The Cobalt Building is located in close proximity to local schools, residential neighborhoods, and downtown, allowing for easy access from a large cross section of local residents. In front of the building there is a covered bus stop, which is currently used by the Creswell School District. The Cobalt Building currently sits empty, awaiting needed retrofits to make the building suitable for its intended use as a recreation and education center.

 

Cobalt Building Feasibility Study

Last year, Creswell’s Resource Assistance for Rural Environments participant, Raja Shah, worked with local residents to determine the best uses for the Cobalt Building. Much of the work that Raja Shah carried out has been synthesized in the Cobalt Building Feasibility Study.  The Cobalt Building Feasibility Study provides detailed information regarding: the community involvement process, the planning process, results from workshops, community surveys and town hall presentations,  existing conditions, a market analysis, occupancy scenarios, a management analysis, and a financial analysis. For a complete copy of the Cobalt Building Feasibility Study please visit Creswell City Hall.

 

The Cobalt Building Feasibility Study provides a great foundation to build upon. During the next eleven months work will be carried out to implement many of the recommendations noted in the Cobalt Building Feasibility Study, including but not limited to: completing retrofits to bring the building up to code, initiating fund raising, conducting a community volunteer day, and beginning negotiations with various recreation and education service providers.  

 

The City has set aside $45,000 this fiscal year to implement recommendations noted in the Cobalt Building Feasibility Study.  While these funds offer a good base to work from, startup costs for the Cobalt Building will far exceed $45,000; developing partnerships, attaining grants, and carrying out other forms of fundraising will be essential to make this project a success.

 

Community Involvement

To effectively capture the ideas of the community the Cobalt Building Citizen Involvement Committee was formed. The Cobalt Building Citizen Involvement Committee included the following community members: Sheila Hale, Carol Campbell, Yaakov Levine, Lee Kounovsky, Brian Spencer and Christopher Douglas. A series of workshops, surveys, mailing lists, and town hall presentations were links between the Cobalt Building Citizen Involvement Committee and local residents interested in utilizing the Cobalt Building. All information and insight gleaned by the Citizen Involvement Committee was presented to the City of Creswell. 

 

Community Survey Results

Surveys were distributed in three different ways to a large cross section of Creswell’s residents as a means to determine best uses for the building. The majority (roughly 1800) were sent with water bill mailouts. About 500 surveys were given to students of Creslane Elementary to take home to their parents. Outreach via local schools was conducted to make sure residents who do not receive a water bill, but have a child in elementary school could participate in the survey. Surveys were also given to middle school students, to fill out for themselves. A total of 320 surveys were returned to City Hall. The results of the survey and workshop revealed that the highest priorities for the Cobalt Building were recreation, youth programs and art classes/activities.

 

Conclusion

The City of Creswell first and foremost recognizes the need to partner with other organizations in order to make this project a success. Currently Head Start of Lane County, EC Cares, Creswell Clubhouse, the Boys and Girls Club of Emerald Valley have shown interest in utilizing the Cobalt Building. Fortunately there is enough room in the Cobalt Building to house multiple organizations, allowing for multiple recreational and educational programs to be offered simultaneously. 

 

The proximity of the Cobalt Building to Creswell’s schools offers great potential for high usage by Creswell’s youth. In the upcoming months the City hopes to work with the Creswell School District as a means to provide the most effective and efficient use of the Cobalt Building for Creswell’s youth.

 

 

Agenda item summary:

 

Agenda item 13.         Recommend Board approval of policies as listed.  JFCH Alcohol has been reviewed and recommended by Site Councils at both CMS and CHS.  Principals have used various methods to bring the proposed policies forward for parental review before final adoption by the Board.  All other policies up for action have been mandated by legislative action and are necessary to bring board policies into alignment with Oregon Revised Statutes.

 

Agenda item 14.         Recommend approval of audit report.

 

Agenda item 15.         Recommend approval of Breslaw Baseball Field Committee Charge.

 

Agenda item 16.         Recommend decision on OSBA election with direction to Marilyn Cruzan to place vote for the Board.

 

Agenda item 17.         Recommend approval of CMS request for a late start on December 18th to allow CMS to engage entire staff in a mandatory training to ensure effective implementation of OAKS assessment, with the goal of precluding technical difficulties that might hinder CMS from meeting the target goals set for Schools in Improvement status this year.

 

 

BOARD AGENDA FACT SHEET

CRESWELL SCHOOL DISTRICT #40

RESOLUTION 0910-13

 

MEETING DATE:            December 9, 2009

DATE PREPARED:                   December 2, 2009

AGENDA ITEM:              #14

AGENDA TITLE:             2008-2009 Audit

 

ITEM REQUESTED BY:   Jennifer Heiss, Business Manager

 

INFORMATION:

 

The 2008-2009 audit is presented for board acceptance.

 

RECOMMENDATION:

 

Approve acceptance of the audit

 

 

 

 

 

 

 

 

APPROVED BY THE BOARD ON ­­­­­­­______________________________________

 

CRESWELL SCHOOL DISTRICT

 

By:_________________________________            ________________________________

            Board Chair                                                    Superintendent

 

 

BOARD AGENDA FACT SHEET

CRESWELL SCHOOL DISTRICT #40

RESOLUTION 0910-14

 

MEETING DATE:            December 9, 2009

DATE PREPARED:                   December 2, 2009

AGENDA ITEM:              #15

AGENDA TITLE:             Breslaw Baseball Committee Charge

 

ITEM REQUESTED BY:   Ruby Price, Superintendent

 

INFORMATION:

 

The charge of the Breslaw Baseball Committee shall be to develop the north end of the Creswell Middle School fields for youth baseball.  The committee shall make periodic progress and financial reports to the Creswell School Board.

 

RECOMMENDATION:

 

Approve Breslaw Baseball Committee charge

 

 

 

 

 

 

 

 

APPROVED BY THE BOARD ON ­­­­­­­______________________________________

 

CRESWELL SCHOOL DISTRICT

 

By:_________________________________            ________________________________

            Board Chair                                                    Superintendent

 

 

BOARD AGENDA FACT SHEET

CRESWELL SCHOOL DISTRICT #40

RESOLUTION 0910-15

 

MEETING DATE:            December 9, 2009

DATE PREPARED:                   December 2, 2009

AGENDA ITEM:              #17

AGENDA TITLE:             Creswell Middle School Two Hour Late Start

 

ITEM REQUESTED BY:   Ruby Price, Superintendent; Shirley Burrus, CMS Principal

 

INFORMATION:

  • OAKS Training - is a mandatory yearly training for all staff members who test, proctor or assist in the testing process.  There was a half day last year (October 30, 2008).  The request for this year includes all CMS staff members with the exception of our PE teachers, music teachers and custodians.
  • It was hoped that the training would be during regular school days this year but with the cut days on the calendar it wasn’t feasible. It would require at least three mornings and the staff is working extremely hard during the mornings at grade level team meetings and curriculum meetings along with researching, collecting data and creating our new School Improvement Plan.
  • Jill Strader and Shirley Burrus were trained in September to train our staff.   Each staff member involved with testing are required to be trained in test administration and security will then sign an assurance of test security. 
  • December 18th is requested for the late arrival because it is already an irregular day with the full school Jingle Bell run, canned food collection and distribution and an all school celebration in the afternoon.

 

The school will notify parents that the possibility of the late arrival may happen in next week’s newsletter, pending Board action on December 9th. With Board approval notification will be sent out on December 10th.  The reader board, letters home and phone message system will be utilized for notification and a reminder sent on December 17.

 

RECOMMENDATION:

Approve the request for a two hour late start

 

APPROVED BY THE BOARD ON ­­­­­­­______________________________________

 

CRESWELL SCHOOL DISTRICT

 

By:_________________________________            ________________________________

            Board Chair                                                    Superintendent

 

 

 

 



[1] Located at 364 Cobalt Lane, Creswell, Or. 97426