CRESWELL
SCHOOL DISTRICT #40
BOARD
AGENDA FACT SHEET
MEETING DATE: 12-10-03 DATE PREPARED: 12-03-03
AGENDA ITEM: #12 AGENDA
TITLE: budget board
ITEM PREPARED BY: Stuber ITEM REQUESTED BY: Board
SUMMARY: The board tabled an
item to appoint budget board members in
November. Two positions remain to be filled: #3 and
#5.
Position 3. Formerly
held by John Sells who is now a School Trustee and
not eligible. The BB vacancies are typically nominated by
the respective
position holder on the
School Board. School Board Position 3
is currently
held by John Sells. Mr. Sells has nominated Kevin Solesbee.
Position 5. Formerly
held by James Goff whose position expired June 30,
2003. School Board Position
5 is currently held by Don Ehrich. The
nominating committee is
proposing Sue Bowers for this position.
SUPERINTENDENT'S ADVICE:
ADDITIONAL INFORMATION
ATTACHED: none. Mrs. Bowers’ materials
were given to
the board last month.
ESTIMATED COST/FUND: n/a
Dr. Rick Stuber
Creswell Schools
Superintendent
182 South 2nd Street,
Creswell 97426
Phone: 895-6000
CRESWELL
SCHOOL DISTRICT #40
BOARD
AGENDA FACT SHEET
MEETING DATE: 12-10-03 DATE PREPARED: 12-03-03
AGENDA ITEM: #14 AGENDA
TITLE: 2004-2005 Calendar
ITEM PREPARED BY: Stuber ITEM REQUESTED BY: Stuber
SUMMARY: Attached is a
working draft of the 2004-2005 school calendar. The
intent of this posting is to
allow for CEA and public input to the calendar
before its adoption in
January.
SUPERINTENDENT'S ADVICE:
Post proposed calendar for review. We
desire to
have the calendar posted
early so other entities in the community can make
their plans.
ADDITIONAL INFORMATION
ATTACHED: 2004-2005 calendar.
ESTIMATED COST/FUND: n/a
Dr. Rick Stuber
Creswell Schools
Superintendent
182 South 2nd Street,
Creswell 97426
Phone: 895-6000
CRESWELL
SCHOOL DISTRICT #40
BOARD
AGENDA FACT SHEET
MEETING DATE: 12-10-03 DATE PREPARED: 12-03-03
AGENDA ITEM: # 15 AGENDA
TITLE: Nepotism
ITEM PREPARED BY: Stuber ITEM REQUESTED BY: Board Chair
SUMMARY: The board will be asked to act on the personnel
report (Item 16)which contains a recommendation to hire a teacher candidate who
also happens to be the spouse of a board member and in-law of the building
principal. The board leadership felt that a discussion regarding nepotism
concerns be discussed prior to the personnel report.
SUPERINTENDENT'S ADVICE: I
have two comments:
1. The candidate in question is uncommonly qualified and highly
regarded. The candidate, despite her relationships, has every right to pursue a
living and apply for a position within the district–nothing in state law (I
checked with legal counsel on this) nor district policy precludes the candidate
from that pursuit. Whether the board
feels other factors contribute to the candidate not being able to perform will
ultimately be a Board decision and is the reason the Board is the hiring agent.
2. The Board should be advised and the public should know that there
are potential conflict of interest concerns on three levels in this type of a situation. I highlight them here because I believe that
to go forward without this discussion would create suspicions.
A. Hiring. “Did the candidate’s relationship to
building principal and/or a board member cause a direct or indirect influence
upon the hiring process?”
B. Supervision. “Does the
candidate’s relationship to the building
administrator create an
unlevel playing field for the other staff, and the students and parents who
will come into contact with the teacher?”
C. Governance. “Does the candidate’s relationship to the
board member
create a situation where the
board member’s action will be construed as
favoritism?”
I have asked the principal to detail the process at 2A in a
supplemental report which will address the merits of that question. I find no statutory nor policy reason not
to forward this nomination, and I have no reason to believe that the principals
in this matter (the building principal, the candidate, and the board member)
would not act in the best interests of the students in this school district.
No board action is
required. This is a discussion item.
Dr. Rick Stuber
Creswell Schools
Superintendent
182 South 2nd Street,
Creswell 97426
Phone: 895-6000
CRESWELL
SCHOOL DISTRICT #40
BOARD
AGENDA FACT SHEET
MEETING DATE: 12-10-03 DATE PREPARED: 11-24-03
AGENDA ITEM: #17 AGENDA
TITLE: Audit
ITEM PREPARED BY: Stuber ITEM REQUESTED BY: Board
SUMMARY: Policy DIE requires
the board to be presented with a copy of the
audit report. Past practice has been to take action on the
report, but
action is not required.
SUPERINTENDENT'S ADVICE: A
copy of the audit has not been available to me at
this date. However, no exit interview was requested by
the auditors upon
the completion of the audit,
so I am presuming it to be clean.
ADDITIONAL INFORMATION
ATTACHED: Copies of the audit will be made available
to the board and will
accompany this fact sheet if they arrive here by
12/05/03. Otherwise they will be available at the
board meeting.
ESTIMATED COST/FUND:
budgeted
Dr. Rick Stuber
Creswell Schools
Superintendent
182 South 2nd Street,
Creswell 97426
Phone: 895-6000CRESWELL SCHOOL DISTRICT #40
BOARD
AGENDA FACT SHEET
MEETING DATE: 12-10-03 DATE PREPARED: 12-01-03
AGENDA ITEM: # 18 A. AGENDA
TITLE: Policy posting
ITEM PREPARED BY: Stuber ITEM REQUESTED BY: Policy Committee
SUMMARY: The intent of the changes to this Diploma
Requirement AR is
three-fold.
1. The list of necessary credits has been adapted to include the
current
State of Oregon graduation
requirements. This list has been taken
right out
of OAR 581-022-1130 (which I
have also attached for the pleasure of the
board). This, we hope, will help board members make
decisions if and when
we need to change our own
district's requirements.
2. We have added some wording that has been recently added to the
referenced OAR, which deals
with the need for incoming freshman next year to
have an "education plan and educational
profile". Those students will also
need to be able to
demonstrate some proficiency in career-related knowledge
and personal finance. (This is another unfunded mandate from our
state
legislators.)
3. There is an adaptation of the "High School Completion"
diploma. The
recommended name is an
"Alternative Education Diploma".
The biggest
difference here is a change
from 22 credits to 22 courses.
Springfield and
Eugene have already gone to
battle w/ the state to allow this for their
AED's. The explanation is rather lengthy but in
essence, they argued that a
GED only requires testing of
proficiency, not hours in a class, so an AED
should/could be based on the
same type of model. I can explain more
if
necessary at the board
meeting. If this change is approved,
the Alternative
Education program at CHS may
wish to modify the current graduation
requirements for that
program. By the way, there is a
sentence that
"conditions beyond
those listed in this AR may also apply".
These
conditions will be
formulated by Dr. Adler, in conjunction with Mr. Ophus
(based mostly on
Springfield's program we assume).
SUPERINTENDENT'S
ADVICE: Post policy revisions
ADDITIONAL INFORMATION
ATTACHED: IKF-AR, ORS 581-022-1130 &1131
ESTIMATED COST/FUND: n/a
Dr. Rick Stuber
Creswell Schools
Superintendent
182 South 2nd Street,
Creswell 97426
Phone: 895-6000
CRESWELL
SCHOOL DISTRICT #40
BOARD
AGENDA FACT SHEET
MEETING DATE: 12-10-03 DATE PREPARED: 12-03-03
AGENDA ITEM: # 19 AGENDA
TITLE: PERS resolution
ITEM PREPARED BY: Stuber ITEM REQUESTED BY: Hillman
SUMMARY: If the board wants
to consider PERS refinancing, the board must pass a resolution at the December
meeting. The board has the option of backing
out in January.
SUPERINTENDENT'S ADVICE:
Information regarding this refinancing package as orchestrated by OSBA was
distributed at the November meeting. My
recommendation is to pass
the resolution and appoint a committee to review the merits of the refinancing
package and report in January with a recommendation either for or against
refinancing. This will be the second time
the board has considered such a proposal.
ADDITIONAL INFORMATION
ATTACHED: OSBA resolution
ESTIMATED COST/FUND: see
OSBA material
Dr. Rick Stuber
Creswell Schools
Superintendent
182 South 2nd Street,
Creswell 97426
Phone: 895-6000