CRESWELL SCHOOL DISTRICT #40

BOARD AGENDA FACT SHEET

 

 

MEETING DATE:    12-10-03            DATE PREPARED: 12-03-03

 

AGENDA ITEM:     #12            AGENDA TITLE: budget board

 

ITEM PREPARED BY: Stuber              ITEM REQUESTED BY: Board

 

SUMMARY: The board tabled an item to appoint budget board members in

November.  Two positions remain to be filled: #3 and #5.

 

         Position 3.  Formerly held by John Sells who is now a School Trustee and

not eligible.  The BB vacancies are typically nominated by the respective

position holder on the School Board.  School Board Position 3 is currently

held by John Sells.  Mr. Sells has nominated Kevin Solesbee.

         Position 5.  Formerly held by James Goff whose position expired June 30,

2003. School Board Position 5 is currently held by Don Ehrich.  The

nominating committee is proposing Sue Bowers for this position.

 

SUPERINTENDENT'S ADVICE:

 

 

ADDITIONAL INFORMATION ATTACHED: none.  Mrs. Bowers’ materials were given to

the board last month.

 

ESTIMATED COST/FUND: n/a

Dr. Rick Stuber

Creswell Schools Superintendent

182 South 2nd Street, Creswell 97426

Phone:  895-6000

CRESWELL SCHOOL DISTRICT #40

BOARD AGENDA FACT SHEET

 

 

MEETING DATE:    12-10-03            DATE PREPARED: 12-03-03

 

AGENDA ITEM:     #14            AGENDA TITLE: 2004-2005 Calendar

 

ITEM PREPARED BY: Stuber              ITEM REQUESTED BY: Stuber

 

SUMMARY: Attached is a working draft of the 2004-2005 school calendar.  The

intent of this posting is to allow for CEA and public input to the calendar

before its adoption in January.

 

SUPERINTENDENT'S ADVICE: Post proposed calendar for review.  We desire to

have the calendar posted early so other entities in the community can make

their plans.

 

 

ADDITIONAL INFORMATION ATTACHED: 2004-2005 calendar.

 

 

ESTIMATED COST/FUND: n/a

Dr. Rick Stuber

Creswell Schools Superintendent

182 South 2nd Street, Creswell 97426

Phone:  895-6000

CRESWELL SCHOOL DISTRICT #40

BOARD AGENDA FACT SHEET

 

MEETING DATE:    12-10-03            DATE PREPARED: 12-03-03

 

AGENDA ITEM:     # 15           AGENDA TITLE: Nepotism

 

ITEM PREPARED BY: Stuber              ITEM REQUESTED BY: Board Chair

 

SUMMARY: The board will be asked to act on the personnel report (Item 16)which contains a recommendation to hire a teacher candidate who also happens to be the spouse of a board member and in-law of the building principal. The board leadership felt that a discussion regarding nepotism concerns be discussed prior to the personnel report.

 

SUPERINTENDENT'S ADVICE: I have two comments:

1.  The candidate in question is uncommonly qualified and highly regarded. The candidate, despite her relationships, has every right to pursue a living and apply for a position within the district–nothing in state law (I checked with legal counsel on this) nor district policy precludes the candidate from that pursuit.  Whether the board feels other factors contribute to the candidate not being able to perform will ultimately be a Board decision and is the reason the Board is the hiring agent.

 

2.  The Board should be advised and the public should know that there are potential conflict of interest concerns on three levels in this type of a situation.  I highlight them here because I believe that to go forward without this discussion would create suspicions.

A. Hiring.  “Did the candidate’s relationship to building principal and/or a board member cause a direct or indirect influence upon the hiring process?”

B.  Supervision.   “Does the candidate’s relationship to the building

administrator create an unlevel playing field for the other staff, and the students and parents who will come into contact with the teacher?”

C. Governance.  “Does the candidate’s relationship to the board member

create a situation where the board member’s action will be construed as

favoritism?”

 

     I have asked the principal to detail the process at 2A in a supplemental report which will address the merits of that question.   I find no statutory nor policy reason not to forward this nomination, and I have no reason to believe that the principals in this matter (the building principal, the candidate, and the board member) would not act in the best interests of the students in this school district.

 

No board action is required.  This is a discussion item.

 

 

 

Dr. Rick Stuber

Creswell Schools Superintendent

182 South 2nd Street, Creswell 97426

Phone:  895-6000

 

 

CRESWELL SCHOOL DISTRICT #40

BOARD AGENDA FACT SHEET

 

 

MEETING DATE:    12-10-03            DATE PREPARED: 11-24-03

 

AGENDA ITEM:     #17            AGENDA TITLE: Audit

 

ITEM PREPARED BY: Stuber              ITEM REQUESTED BY: Board

 

SUMMARY: Policy DIE requires the board to be presented with a copy of the

audit report.  Past practice has been to take action on the report, but

action is not required.

 

SUPERINTENDENT'S ADVICE: A copy of the audit has not been available to me at

this date.  However, no exit interview was requested by the auditors upon

the completion of the audit, so I am presuming it to be clean.

 

 

ADDITIONAL INFORMATION ATTACHED: Copies of the audit will be made available

to the board and will accompany this fact sheet if they arrive here by

12/05/03.  Otherwise they will be available at the board meeting.

 

 

 

ESTIMATED COST/FUND: budgeted

Dr. Rick Stuber

Creswell Schools Superintendent

182 South 2nd Street, Creswell 97426

Phone:  895-6000CRESWELL SCHOOL DISTRICT #40

BOARD AGENDA FACT SHEET

 

MEETING DATE:    12-10-03        DATE PREPARED: 12-01-03

AGENDA ITEM:     # 18 A.        AGENDA TITLE: Policy posting

ITEM PREPARED BY: Stuber         ITEM REQUESTED BY: Policy Committee

 

SUMMARY:  The intent of the changes to this Diploma Requirement AR is

three-fold.

1.  The list of necessary credits has been adapted to include the current

State of Oregon graduation requirements.  This list has been taken right out

of OAR 581-022-1130 (which I have also attached for the pleasure of the

board).  This, we hope, will help board members make decisions if and when

we need to change our own district's requirements.

2.  We have added some wording that has been recently added to the

referenced OAR, which deals with the need for incoming freshman next year to

have an  "education plan and educational profile".  Those students will also

need to be able to demonstrate some proficiency in career-related knowledge

and personal finance.  (This is another unfunded mandate from our state

legislators.)

3.  There is an adaptation of the "High School Completion" diploma.  The

recommended name is an "Alternative Education Diploma".  The biggest

difference here is a change from 22 credits to 22 courses.  Springfield and

Eugene have already gone to battle w/ the state to allow this for their

AED's.  The explanation is rather lengthy but in essence, they argued that a

GED only requires testing of proficiency, not hours in a class, so an AED

should/could be based on the same type of model.  I can explain more if

necessary at the board meeting.  If this change is approved, the Alternative

Education program at CHS may wish to modify the current graduation

requirements for that program.  By the way, there is a sentence that

"conditions beyond those listed in this AR may also apply".  These

conditions will be formulated by Dr. Adler, in conjunction with Mr. Ophus

(based mostly on Springfield's program we assume).

 

SUPERINTENDENT'S ADVICE:   Post policy revisions

 

ADDITIONAL INFORMATION ATTACHED: IKF-AR, ORS 581-022-1130 &1131

 

ESTIMATED COST/FUND: n/a

 

Dr. Rick Stuber

Creswell Schools Superintendent

182 South 2nd Street, Creswell 97426

Phone:  895-6000

CRESWELL SCHOOL DISTRICT #40

BOARD AGENDA FACT SHEET

 

 

MEETING DATE:    12-10-03            DATE PREPARED: 12-03-03

 

AGENDA ITEM:     # 19           AGENDA TITLE: PERS resolution

 

ITEM PREPARED BY:      Stuber         ITEM REQUESTED BY: Hillman

 

SUMMARY: If the board wants to consider PERS refinancing, the board must pass a resolution at the December meeting.  The board has the option of backing out in January.

 

SUPERINTENDENT'S ADVICE: Information regarding this refinancing package as orchestrated by OSBA was distributed at the November meeting.  My

recommendation is to pass the resolution and appoint a committee to review the merits of the refinancing package and report in January with a recommendation either for or against refinancing.  This will be the second time the board has considered such a proposal.

 

ADDITIONAL INFORMATION ATTACHED: OSBA resolution

 

 

ESTIMATED COST/FUND: see OSBA material

 

Dr. Rick Stuber

Creswell Schools Superintendent

182 South 2nd Street, Creswell 97426

Phone:  895-6000