The regular school board meeting of the Board of Directors of Lane County School District #40, Creswell, Oregon, was held Wednesday, November 12, 2003 beginning at 7:00 p.m. at the Creswell High School Commons, 33390 Nieblock Lane, Creswell, Oregon, 97426, with Chair Ehrich presiding.



                                                                Gary Clark      

                                                                Connie Dersham                                               

                                                                Anne Freske

                                                                Lonn Robertson

                                                                John Sells

                                                                Kathy Thompson






ALSO PRESENT: Dr. Rick Stuber, Superintendent

                                Judy Hillman, Business Manager

                                Ellen Adler, Director of Special Education

                                Joel Higdon, District Technology Coordinator

                                Jacque Robertson, Creslane Elementary Principal

                                Shirley Burrus, CMS Principal

                                Jan Ophus, CHS Principal

                                                                Marilyn Cruzan, Administrative Secretary

                                                                Helen Hollyer, The Chronicle




                01.                Action, establish a quorum

Chair Ehrich announced that a quorum of the board was present.


02.                   Pledge of Allegiance



03.                   Visitors: 

Mr. Ehrich announced that if an audience member would like to speak to the board on an agenda item this evening there are forms to fill out by the door.



04.                 Action, approve agenda/add items

Mr. Ehrich announced an addition to the agenda.  Item 18 will be an action item to approve the Creswell School District Special Education Services Plan which requires annual board approval. Mrs.  Dersham moved to approve the agenda as amended.  Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.                    


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05.                 Action, approve the October 8, 2003  regular board meeting minutes.

Dr. Robertson moved to approve the October 8, 2003 regular board meeting minutes.  Mrs. Freske seconded.  Mr. Clark noted that Mr. Ehrich presided at the October 8, 2003 board rather than Mrs. Dersham.  THE MOTION TO APPROVE THE AMENDED MINUTES CARRIED UNANIMOUSLY.


Mr. Ehrich stated that he was pleased with the format, content, substance and amount of information provided in the minutes. 


06.                 Information, Trustees Reports.

There were no questions on the Trustee Reports.


07.                 Supervisors Reports.

A.                  Washington D.C. presentation by Creswell Middle School

Mrs. Burrus presented a slide show on the recent trip to Washington D.C., New York and Philadelphia.   Students Brianna Clement, Alicia Geil, Brea Giles, Angela Hurlbert and Eric Gerlach reported on the trip.


08.            Student Representative Report.

Haleigh Harrold, student representative, reported that Homecoming was a success.  The high school newspaper will be published in The Chronicle once a month.  Students are concerned about both boys and girls basketball games being held on the same night.


09.            Information, Business Manager Report.

There were no questions on the Business Manager Report.


10.            Information, Superintendent Report.  

There were no additions to the report.




11.               Information, Kiwanis donation

The Kiwanis Club has donated money for a before-school music program for selected grades at Creslane and CMS.  The two principals involved will be meeting with an applicant on Friday.  Dr. Stuber will have more information at the end of this week.


12.               Information, Curriculum-on-the-Website update

Mr. Higdon, District Technology Director, reported that the curriculum has been posted to the website.  It includes learner outcome, scope and sequence but not the assessments.   Dr. Stuber stated that the information is read only access.  It is a convenience for the staff so they may download what applies to their grade level.



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                NEW BUSINESS


14.             Information, SB1149 Lighting Project bid and spreadsheet.

Dr. Stuber informed the board that a spreadsheet showing the projected savings is included in the Business Manager’s report.  The board awarded the bid at a previous meeting.  It was determined in a subsequent board meeting how the project would be paid for. 


15.             Action, Budget Board Appointments

Dr. Stuber reported that a nomination by Mr. Sells and one letter of application have been received for the remaining two budget board positions. Dr. Stuber referred to board policy and recommended that the board table the item until the December board meeting.  The item was tabled until the December board meeting.  Mrs. Dersham and Dr. Robertson will meet with Mr. Ehrich to review the nomination and application and have a recommendation to the board for action at the December board meeting.  Dr. Robertson stated that there is a third position open on the budget committee.  A member appointed last year would like to resign from their position on the committee.  This will be discussed at the same meeting.


16.             Discussion, Budget Balance error

Dr. Stuber reported on the budget balance error.  The balance is approximately $322,000 more than projected in June due to an over estimation of expenditures and an under estimation of revenue.  He will have more information for the board as it becomes available.  Dr. Stuber recommended that the board authorize the expenditure of $322,000 at this time. 


Dr. Robertson moved that the board approve the expenditure of $322,000 in the way the administrative team deems appropriate. Mr. Ehrich seconded.   THE MOTION CARRIED UNANIMOUSLY.


17.            Action,  Personnel Report

Mrs. Freske moved to approve the personnel report.  Mrs. Dersham seconded.  Mr. Sells asked if the position of  Alternative School Educational Assistant is necessary at this time. Mr. Ophus advised that the students’ work is very intensive and he recommends support for that position.   The position  is funded by a grant at this time. THE MOTION CARRIED UNANIMOUSLY.


                18.                 Action, Special Education Services Plan

Dr. Stuber stated that the plan needs to be approved by the board each year and recommends board approval.  Mr. Ehrich moved to approve the Special Education Services Plan as presented.  Mr. Sells seconded and THE MOTION CARRIED UNANIMOUSLY.





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Mr. Ehrich reported on a meeting he attended at Lane Community College this evening.  He will forward information he received at the meeting  to the board.



                                Board requests for December

                                Board and Superintendent Goals

                                Audit Report                   


Dr. Stuber reported that the District Office move will probably take place

the first week of January.  The District Office communications will be down for one or two days.  He will advise everyone when that will take place.  Also, the SATURN lawsuit has been settled and our district was dropped from litigation. The district will have no fiscal responsibilities.





                ADJOURNMENT:     The board meeting adjourned at  8:30 P.M.





Dr. Rick Stuber,  Superintendent




Don Ehrich, Chair