REGULAR SCHOOL BOARD MEETING MINUTES
The regular school board meeting of the Board of Directors of Lane County School District #40, Creswell, Oregon, was held Wednesday, June 11, 2003 beginning at 7:35 p.m. at the Creswell High School Library, 33390 Nieblock Lane, Creswell, Oregon, 97426, with Chair Dersham presiding.
BOARD MEMBERS PRESENT IN ADDITION TO CHAIR DERSHAM:
BOARD MEMBERS NOT PRESENT:
ALSO PRESENT: Dr. Rick Stuber, Superintendent
Judy Hillman, Business Manager
Joel Higdon, District Technology Director
Jacque Robertson, Creslane Elementary Principal
Shirley Burrus, CMS Principal
Bob George, CHS Principal
Marilyn Cruzan, Administrative Secretary
01. Action, establish a quorum
Chair Dersham announced that a quorum of the board was present.
02. Pledge of Allegiance
Mrs. Dersham and Dr. Stuber presented Mrs. LaVae Robertson with a certificate for Volunteer of the Year for her work on district curriculum.
Mrs. Dersham and Dr. Stuber presented teacher retirees Linda Gray, Rod Morris and Bruce Ulmer with certificates of appreciation for their years of dedication to the students of Creswell School District. Joyce Kenney, also a retiree, was not present. Vicky Curry and Jim Honer were presented plaques in appreciation for their years of service on the board.
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04. Action, approve agenda/add items
Dr. Robertson moved to approve the agenda. Mr. Ehrich seconded and THE MOTION CARRIED UNANIMOUSLY.
05. Action, approve the May 14, regular board meeting minutes, May 21, 2003 budget committee minutes, May 28, 2003 budget committee minutes.
Mr. Ehrich moved to approve the May 14, 2003 regular board meeting minutes. Dr. Robertson seconded and THE MOTION CARRIED UNANIMOUSLY. Mrs. Freske moved to approve the May 21, 2003 and May 28, 2003 budget committee minutes. Mrs. Thompson seconded and THE MOTION CARRIED UNANIMOUSLY.
06. Information, Trustees Reports.
There were no questions on the Trustees Reports.
07. Information, Supervisors Reports.
Mrs. Dersham thanked Mr. George for everything he has done for the district. Mrs. Freske requested a presentation this fall of the middle school video that teaches school rules and expectations to the students. Mr. George reported that the high school forecast has not been done.
08. Student Representative Report.
The student representative was not present.
09. Information, Business Manager Report.
Mrs. Freske asked Mrs. Hillman if the $14,086 reported at the Extra-Curricular meeting was a final figure. Mrs. Hillman stated that amount was through the end of May and was not a final number. There may be other expenses through the end of June. Mrs. Hillman estimated that the final figure would be approximately half the reported amount.
10. Information, Superintendent Report.
A. Transfer letters
Dr. Stuber advised the board that has heard from Tom Henry, Eugene 4J Assistant Superintendent. Mr. Henry will send a letter to the parents in question advising them that he will be investigating the matter. Dr. Stuber has not heard from Pleasant Hills superintendent.
Mrs. Dersham asked Dr. Stuber to report back to the board at the August board meeting whether or not he has received a response regarding the student transfer issue. Mrs. Freske asked if the policy committee is working on a student transfer policy. Dr. Robertson has contacted OSBA on the subject. They do not have policies dealing directly with this issue.
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B. District Office
Dr. Stuber will be meeting with the principal contractor from Willamette ESD tomorrow. Hopefully, he will have an estimate for the district office move.
C. Middle School Request
There was no discussion.
Dr. Stuber advised the board that the CHS Principal position has been advertised. Applications will be screened next week with interviews set up for the week after that. Dr. Adler will chair the selection committee. Dr. Stuber, Mrs. Burrus, Ms. Robertson and someone from the classified staff will be on the screening committee. He would like a board member to serve on the committee as well. Board members interested in being on the committee are to notify either Mrs. Dersham or Dr. Stuber. The interviews will be open to the public.
12. Action, approve:
Mrs. Hillman presented the budget document revised from the budget committee. Dr. Curry stated that she could not vote for adopting the budget without being able to verify that the changes have actually been made to the document. Mr. Ehrich asked if the resolution to adopt the budget that was sent out in the packet is accurate. Mrs. Hillman stated she would like to change the numbers on the resolution under Instruction and Support Services in the General Fund. Instruction should be reduced by $50,000 to $3,437,477 and Support Services increased by $50,000 to $3,559,376. Also the budget is based on 5.1 billion approved by the budget committee rather than the 4.8 billion originally proposed.
Mr. Ehrich moved to adopt the budget, appropriate funds and impose and categorize taxes as per the resolution presented and modified. Dr. Robertson seconded. THE MOTION CARRIED AS FOLLOWS:
DR. CURRY N0
MRS. DERSHAM YES
MR. EHRICH YES
MRS. FRESKE YES
MR. HONER YES
MRS. THOMPSON YES
DR. ROBERTSON YES
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13. Action, Personnel Report
Mr. Ehrich moved to approve the personnel report. Mrs. Thompson seconded and THE MOTION CARRIED UNANIMOUSLY.
14. Discussion, Strategic Planning Committee
Dr. Stuber reviewed the process for the Strategic Planning Committee adoption of committee charges. Sub-committees are established and then report back to the SPC. Recommendations are then submitted to the board for approval. The question has come up regarding what the process should be this summer for the athletic planning committee. Dr. Stuber suggested that there be communication between the sub-committee and the board. There could then be general consensus on what the board supports.
Dr. Robertson summarized the sub-committee meeting held this morning. Pete Apo and Dave Freske were appointed co-chairs of the committee. CMS has elected to separate itself from the committee and do their own fundraising. He advised that the sub-committee supports answering to the administrative team in the absence of an athletic director and high school principal. The sub-committee will meet again on Friday evening and Monday evening to discuss the amount of money to be raised. Recommendations will also be made on the use of the funds.
Mrs. Dersham said she saw the sub-committee as being a district-wide athletic program. Tonight she is seeing two sections on their own. She stated she believes consistency is very important. Mr. Ehrich suggested that the middle school principal be included in the administrative team in order to have representation even though the middle school will be doing their own fundraising.
Dr. Stuber stated he didnt think it was necessary for the sub-committee to have board approval to raise money or make decisions on what sports to offer.
The amount of money raised would determine what sports would be offered.
Mrs. Freske requested that the sub-committee keep the board informed over the summer by e-mail. She also requested an oral report by the sub-committee at the August board meeting. Mrs. Dersham asked Dr. Robertson to keep the board informed during the summer.
The board discussed sports participation fees. After discussion the board settled on a $200.00 maximum per student per sport. The sub-committee will discuss student and family sports fee caps and make a final recommendation based on funds raised.
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15. Action, Graduation Requirements
Mrs. Dersham stated that she was opposed to reducing the graduation requirements in writing and math. Dr. Curry stated that it is premature to drop the requirements from 25 to 22.
There was no motion from the board.
Dr. Robertson added that he would like to see the policy language changed that doesnt allow more than three credits from an outside institution.
16. Action, handbook revision changes
Dr. Robertson moved to approve the changes to the handbooks as presented. Mrs. Thompson seconded. Dr. Stuber stated that at the present time the only policy at the district level regarding drugs and alcohol is in the drug testing policy through OHSU. The three-year timeframe for that drug-testing program is up; therefore we dont have a drug testing policy to use as a mechanism for dealing with students who are caught in DUI situations, etc. The administration would like to put the drug and alcohol information handed out tonight in the handbooks. This will give the board time to decide if they want a board policy regarding the issue.
Dr. Robertson stated that the policy committee would gather other policies for the board to look at.
THE MOTION CARRIED AS FOLLOWS:
DR CURRY DID NOT VOTE
MRS. DERSHAM YES
MR. EHRICH YES
MRS. FRESKE YES
MR. HONER YES
DR. ROBERTSO YES
MRS. THOMPSON - YES
17. Action, swearing in new board members
Mrs. Hillman gave the oath of office to new board members Gary Clark and John Sells.
Board requests for August
Residence Issue Report
Athletic Co-Curricular Report
ADJOURNMENT: The board meeting adjourned at 9:50 P.M.
Dr. Rick Stuber, Superintendent
Connie D. Dersham, Chair