REGULAR SCHOOL BOARD MEETING MINUTES

 

The regular school board meeting of the Board of Directors of Lane County School District #40, Creswell, Oregon, was held Wednesday, June 11, 2003 beginning at 7:35 p.m. at the Creswell High School Library, 33390 Nieblock Lane, Creswell, Oregon, 97426, with Chair Dersham presiding.

 

BOARD MEMBERS PRESENT IN ADDITION TO CHAIR DERSHAM:

                                                            Vicky Curry                                                 

Don Ehrich

                                                            Anne Freske

                                                            Jim Honer

                                                            Lonn Robertson

                                                            Kathy Thompson

                                            

BOARD MEMBERS NOT PRESENT:

                                                           

 

 

ALSO PRESENT: Dr. Rick Stuber, Superintendent

                              Judy Hillman, Business Manager

                              Joel Higdon, District Technology Director

                              Jacque Robertson, Creslane Elementary Principal

                              Shirley Burrus, CMS Principal

                              Bob George, CHS Principal

                                                            Marilyn Cruzan, Administrative Secretary

                                                           

 

ROLL CALL

               01.               Action, establish a quorum

Chair Dersham announced that a quorum of the board was present.

                             

02.                  Pledge of Allegiance

 

RECOGNITION OF VISITORS

03.                  Visitors: 

 

Mrs. Dersham and Dr. Stuber presented Mrs. LaVae Robertson with a certificate for Volunteer of the Year for her work on district curriculum.

 

Mrs. Dersham and Dr. Stuber presented teacher retirees Linda Gray, Rod Morris and Bruce Ulmer with certificates of appreciation for their years of dedication to the students of Creswell School District.  Joyce Kenney, also a retiree, was not present.  Vicky Curry and Jim Honer were presented plaques in appreciation for their years of service on the board.

 

 

 

 

 

Page 2 – Regular Board Meeting Minutes – 6-11-03

 

 

APPROVE AGENDA

04.            Action, approve agenda/add items

Dr. Robertson  moved to approve the agenda.   Mr. Ehrich seconded and THE MOTION CARRIED UNANIMOUSLY.

 

MINUTES OF PREVIOUS MEETING

05.            Action, approve the May 14, regular board meeting minutes, May 21,                2003 budget committee minutes, May 28, 2003 budget committee minutes.

Mr. Ehrich moved to approve the May 14, 2003 regular board meeting minutes.  Dr. Robertson seconded and THE MOTION CARRIED UNANIMOUSLY.  Mrs. Freske moved to approve the May 21, 2003 and May 28, 2003 budget committee minutes.  Mrs. Thompson seconded and THE MOTION CARRIED UNANIMOUSLY.

                             

06.            Information, Trustees Reports.

There were no questions on the Trustees  Reports.

 

07.            Information, Supervisors Reports.

Mrs. Dersham thanked Mr. George for everything he has done for the district.  Mrs. Freske requested a presentation this fall of the middle school video that teaches school rules and expectations to the students.  Mr. George reported that the high school forecast has not been done.

 

08.            Student Representative Report.

The student representative was not present.

 

09.           Information, Business Manager Report.

Mrs. Freske asked Mrs. Hillman if the $14,086 reported at the Extra-Curricular meeting was a final figure.  Mrs. Hillman stated that amount was through the end of May and was not a final number.  There may be other expenses through the end of June.  Mrs. Hillman estimated that the final figure would be approximately half the reported amount.

 

               10.                 Information, Superintendent Report.  

                              A.               Transfer letters

Dr. Stuber advised the board that has heard from Tom Henry, Eugene 4J Assistant Superintendent.  Mr. Henry will send a letter to the parents in question advising them that he will be investigating the matter.  Dr. Stuber has not heard from Pleasant Hill’s superintendent.                                                           

 

Mrs. Dersham asked Dr. Stuber to report back to the board at the August board meeting whether or not he has received a response regarding the student transfer issue.  Mrs. Freske asked if the policy committee is working on a student transfer policy.  Dr. Robertson has contacted OSBA on the subject.  They do not have policies dealing directly with this issue.

 

Page 3 – Regular Board Meeting Minutes – 6-11-03

 

B.               District Office

Dr. Stuber will be meeting with the principal contractor from Willamette ESD tomorrow.  Hopefully, he will have an estimate for the district office move.

 

                              C.               Middle School Request

                                             There was no discussion.

 

Dr. Stuber advised the board that the CHS Principal position has been advertised.  Applications will be screened next week with interviews set up for the week after that.  Dr. Adler will chair the selection committee.  Dr. Stuber, Mrs. Burrus, Ms. Robertson and someone from the classified staff will be on the screening committee.  He would like a board member to serve on the committee as well.   Board members interested in being on the committee are to notify either Mrs. Dersham or Dr. Stuber.  The interviews will be open to the public.

 

               UNFINISHED BUSINESS

 

11.             None

 

NEW BUSINESS

 

12.             Action, approve:

Mrs. Hillman presented the budget document revised from the budget committee. Dr. Curry stated that she could not vote for adopting the budget without being able to verify that the changes  have actually been made to the document.    Mr. Ehrich asked if the resolution to adopt the budget that was sent out in the packet is accurate.  Mrs. Hillman stated she would like to change the numbers on the resolution under Instruction and Support Services in the General Fund.  Instruction should be reduced by $50,000 to $3,437,477 and Support Services increased by $50,000 to $3,559,376.  Also the budget is based on 5.1 billion approved by the budget committee rather than the 4.8 billion originally proposed.

 

Mr. Ehrich moved to adopt the budget, appropriate funds and impose and categorize taxes as per the resolution presented and modified.  Dr. Robertson seconded.  THE MOTION CARRIED AS FOLLOWS:

DR. CURRY – N0

MRS. DERSHAM – YES

MR. EHRICH – YES

MRS. FRESKE – YES

MR. HONER – YES

MRS. THOMPSON – YES

DR. ROBERTSON – YES              

 

 

 

 

Page 4 – Regular Board Meeting Minutes – 6-11-03

 

 

13.                 Action, Personnel Report

Mr. Ehrich moved to approve the personnel report.  Mrs. Thompson seconded and THE MOTION CARRIED UNANIMOUSLY.

 

14.            Discussion,  Strategic Planning Committee

Dr. Stuber reviewed the process for the Strategic Planning Committee adoption of committee charges.   Sub-committees are established and then report back to the SPC.  Recommendations are then submitted to the board for approval.  The question has come up regarding what the process should be this summer for the athletic planning committee.  Dr. Stuber suggested that there be communication between the sub-committee and the board.  There could then be general consensus on what the board supports.

 

Dr. Robertson summarized the sub-committee meeting held this morning.  Pete Apo and Dave Freske were appointed co-chairs of the committee.  CMS has elected to separate itself from the committee and do their own fundraising. He advised that the sub-committee supports answering to the administrative team in the absence of an athletic director and high school principal.  The sub-committee will meet again on Friday evening and Monday evening to discuss the amount of money to be raised.  Recommendations will also be made on the use of the funds.

 

Mrs. Dersham said she saw the sub-committee as being a district-wide athletic program.  Tonight she is seeing two sections on their own.  She stated she believes consistency is very important. Mr. Ehrich suggested that the middle school principal be included in the administrative team in order to have representation even though the middle school will be doing their own fundraising.

 

Dr. Stuber stated he didn’t think it was necessary for the sub-committee to have board approval to raise money or make decisions on what sports to offer.

The amount of money raised would determine what sports would be offered.

 

Mrs. Freske requested that the sub-committee keep the board informed over the summer by e-mail.  She also requested an oral report by the sub-committee at the August board meeting.  Mrs. Dersham asked Dr. Robertson to keep the board informed during the summer. 

 

The board discussed sports participation fees.  After discussion the board settled on a $200.00 maximum per student per sport.  The sub-committee will discuss student and family sports fee caps and make a final recommendation based on funds raised. 

 

 

 

 

 

 

Page 5 – Regular Board Meeting Minutes – 6-11-03

 

15.           Action, Graduation Requirements

Mrs. Dersham stated that she was opposed to reducing the graduation requirements in writing and math.  Dr. Curry stated that it is premature to drop the requirements from 25 to 22. 

 

There was no motion from the board.

 

Dr. Robertson added that he would like to see the policy language changed that doesn’t allow more than three credits from an outside institution.

 

16.           Action, handbook revision changes

Dr. Robertson moved to approve the changes to the handbooks as presented.  Mrs. Thompson seconded.  Dr. Stuber stated that at the present time the only policy at the district level regarding drugs and alcohol is in the drug testing policy through OHSU.  The three-year timeframe for that drug-testing program is up; therefore we don’t have a drug testing policy to use as a mechanism for dealing with students who are caught in DUI situations, etc.  The administration would like to put the drug and alcohol information handed out tonight in the handbooks. This will give the board time to decide if they want a board policy regarding the issue. 

 

Dr.  Robertson stated that the policy committee would gather other policies for the board to look at.

 

THE MOTION CARRIED AS FOLLOWS:

DR CURRY – DID NOT VOTE

MRS. DERSHAM – YES

MR. EHRICH – YES

MRS. FRESKE – YES

MR. HONER – YES

DR. ROBERTSO – YES

MRS. THOMPSON - YES

 

17.           Action, swearing in new board members

Mrs. Hillman gave the oath of office to new board members Gary Clark and John Sells.

 

               Board requests for August

               Residence Issue Report

               Athletic Co-Curricular Report

               Valedictorian/Salutatorian Discussion

               Policy Matters

 

ADJOURNMENT:     The board meeting adjourned at  9:50 P.M.

 

_____________________________

Dr. Rick Stuber,  Superintendent

______________________________________

Connie D. Dersham, Chair