REGULAR SCHOOL BOARD MEETING MINUTES
The regular school board meeting of the Board of Directors of Lane County School District #40, Creswell, Oregon, was held Wednesday, March 12, 2003 beginning at 7:00 p.m. at the Creswell High School Library, 33390 Nieblock Lane, Creswell, Oregon, 97426, with Chair Dersham presiding.
BOARD MEMBERS PRESENT IN ADDITION TO CHAIR DERSHAM:
BOARD MEMBERS NOT PRESENT:
ALSO PRESENT: Dr. Rick Stuber, Superintendent
Judy Hillman, Business Manager
Ellen Adler, Director of Special Education
Joel Higdon, Director of Technology
Jacque Robertson, Creslane Principal
Shirley Burrus, CMS Interim Principal
Bob George, CHS Principal
Marilyn Cruzan, Administrative Secretary
Jana Adkins, The Chronicle
01. Action, establish a quorum
Chair Dersham announced there was a quorum.
02. Pledge of Allegiance
04. Action, approve agenda/add items
Mrs. Freske moved to approve the agenda. Dr. Curry seconded and THE MOTION CARRIED UNANIMOUSLY.
05. Action, approve the February 5, 2003 and the February 12, 2003 Regular Board Meeting minutes.
Mr. Ehrich moved to approve the February 5, 2003 and February 12, 2003 board meeting minutes. Mrs. Freske seconded and THE MOTION CARRIED UNANIMOUSLY.
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Dr. Robertson stated that in reviewing Robert’s Rules of Order regarding the minutes, it is very clear what the minutes are supposed to be. In his opinion there has been a dramatic change in the minutes this year. Instead of minutes, there is now basically a transcript of the meetings. Board meetings are taped and the tapes are available at the district office. Dr. Robertson stated that with those tapes available the board should direct the secretary to go back to the way minutes were written last year.
Dr. Robertson moved that the board direct the board secretary to revert back to the style of taking minutes used in the past, prior to this year. Mrs. Thompson seconded the motion.
Dr. Curry said she has had occasion to listen to the tapes and they were a huge motivator for her to not miss a board meeting. Listening to the tapes takes much longer than reading the minutes. The tapes are poor quality and are not a substitute for good minutes. Also, she believes the more information the public has access to, the more informed they will be. The content of the meeting and the feel of the meeting should be relayed to the public.
Dr. Robertson referred to the essentials of meeting minutes as listed in Robert’s Rules of Order. The style of minutes used by the secretary in the past are not that brief. He stated that he believes it is a waste of resources to continue to ask for a transcription of board meetings.
Mr. Ehrich stated he was comfortable going back to more of a summary and outline of the meetings.
Mrs. Thompson added that at a past OSBA training the board was informed that what was being put in the minutes at that time was too much.
Dr. Curry said she hoped the board would choose to make more information available, and that the value of providing more information would outweigh the extra two to three hours a month needed to provide that information.
THE MOTION CARRIED AS FOLLOWS:
DR. CURRY – NO
MRS. DERSHAM - YES
MR. EHRICH – YES
MRS. FRESKE – YES
DR. ROBERTSON – YES
MRS. THOMPSON - YES
06. Information, Trustees Reports
A. Creslane Traffic Report – Mr. Ehrich
Mr. Ehrich presented plans for a short term and a long tern solution to the traffic situation at Creslane. The ultimate goal is to provide a long term solution to the situation. In the short term, additional signs will be used in addition to traffic cones to help keep traffic in the proper lanes.
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He has discussed the short-term solution with Mr. Burrus, the transportation supervisor, and Ms. Robertson, Creslane Principal. We do not have funds at this time to make any larger changes. He asked for board direction on the short-term solution. The board decided to go with the short-term solution due to funding issues. Mr. Ehrich advised that he would be watching for any grant funding that might be available to fund long-term improvements.
B. Budget Crisis Workshop, Mrs. Freske
Mrs. Freske submitted a written report on a workshop she attended presented by OSBA/COSA.
Mr. George, Creswell High School principal, accepted an award from the Northwest Association of Schools for 50 years of accreditation by Creswell High School. Creswell is one of four high schools in the state to receive the 50-year accreditation award this year.
07. Information, Supervisors Reports
A. No Child Left Behind – Dr. Adler
Dr. Adler stated that this is a very complicated law. She reported that educational assistants working with students would have to have either an associate’s degree or pass a test by the 2005-2006 school year. The state is putting a plan together for the federal government that will show Oregon’s adequate yearly progress.
Mr. George, Creswell High School Principal, reported that $10,000 was received from the Bowerman Foundation for new track equipment. The booster club will also contribute funds for the equipment. Mr. George thanked all those who participated in fundraising for the high school track.
Mrs. Burrus advised the board that due to a lack of funding Outdoor School will not take place this year. Instead, there will be a field trip to the Portland Zoo and a forest field day. Transportation for the activities is funded by a grant.
Ms. Robertson stated that she thought the increase in discipline problems was due to a variety of factors. She thinks that rewarding students for making good choices will result in an improvement in behavior.
B. 4th Grade Social Studies-Writing Demonstration
Mrs. Nickelson introduced students Jesse Renfro, Breanna Schmidt, Joe Wigton, Jill Watkins, Rachael Sells, Camille Heltman, Brooke Clement and Jamie McMahon. The students, dressed in pioneer costume, read journals they had written as part of an Oregon Trail Social Studies project.
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08. Student Representative Report
Student representative Colin Lyons reported that he had attended a meeting with student body presidents from the Sky-Em League. The school funding crisis was the topic at the meeting. Several districts are considering cutting sports from their budgets and will be seeking donations. He also reported that the students are enjoying the music provided in the commons at noon now. Mr. Bulldog contestants toured Sacred Heart Hospital recently. Ag students are holding competitions during lunch period. You don’t have to be an Ag student to participate. They compete in cutting logs and stacking hay.
09. Information, Business Manager Report
A. 2003-2004 Budget Preliminaries
This information is included in the written report to the board.
B. Lottery Funds
This information is included in the written report to the board.
The board discussed the budget shortfall predicted for next year.
Dr. Stuber stated that when the board talks about another local option levy it is important for the public to know that there will be a deficit due to increased costs to maintain what the district has now and that there will be a decrease in revenue. We were projected to be funded statewide at 5.2 billion and it has been reduced to 4.5 billion. The legislature is talking about $180.00 less per student for 2003-2004 and another $180.00 less for 2004-2005.
Mrs. Hillman added that because of increased cuts at the state level our district may have additional costs not considered in the past.
10. Information, Superintendent Report
11. Action, HS/MC Alternative Education Proposal
Mrs. Coop presented information to the board on the alternative education plan.
Mr. Ehrich stated that the alternative education committee is confident that this program is consistent with the alternative education policies.
Dr. Robertson said that criteria for enrollment is not clear. This is something that needs to be spelled out. The other is a statement of assurance of non-discrimination. In addition, a mission statement, what type of diploma will be offered and what the benefits of this diploma would be for students who complete the program, transcript evaluation for students entering the program, out-of -district student enrollment and the creation of a handbook were also discussed.
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Dr. Robertson moved that the board approve the alternative education plan at Creswell High School on the condition that the issues discussed tonight are put in place before students are seen. Mr. Ehrich seconded and THE MOTION CARRIED UNANIMOUSLY.
12. Discussion, Local Levy Measure 20-84
Dr. Robertson moved that the board proceed with another local option levy in May and refer the wording of the resolution to the Finance Committee. Mr. Ehrich seconded.
Mrs. Freske stated that she thought the community should be educated about the depth of the district’s budget loss before the board moves ahead with another election.
THE MOTION CARRIED UNANIMOUSLY.
Mrs. Hillman will check for filing deadline dates.
14. Action, Contract Renewals
Dr. Robertson moved to adopt the resolution to extend all contract teachers for a new two-year term, extend probationary teacher contracts for one year and extend administrator contracts for one year. Mr. Ehrich seconded and THE MOTION CARRIED UNANIMOUSLY.
15. Action, Selection of Graduation Diploma Presenters
Board members presenting diplomas at the middle school graduation will be Dr. Robertson and Mrs. Thompson. Presenters at the high school graduation will be Mrs. Dersham and Mr. Honer.
16. Action, Policy
Dr. Robertson moved to post policies IGBHA Alternative Education Programs, IGBHB, Establishment of Alternative Education Programs, IGBHB-AR Establishment of Alternative Education Programs IGBHC Alternative Educational Programs Notification, IGCAA Instructional Options, IGCAB Establishment of Instructional Options, IGCAB-AR, Establishment of Instructional Options IGCAC, Instructional Options Notification. Mr. Ehrich seconded and THE MOTION CARRIED UNANIMOUSLY.
17. Action, Personnel Report
Mrs. Freske moved to approve the personnel report as presented. Mrs. Thompson seconded and THE MOTION CARRIED UNANIMOUSLY.
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18. Discussion, Board Evaluation
The board will review board evaluation materials and discuss them at the next meeting.
19. Discussion/Action, Superintendent’s Evaluation. To be held in executive session as per ORS 192.660 (1) (i).
EXECUTIVE SESSION AS PER ORS 192.660 (1) (i) Superintendent Evaluation
The board moved into executive session at 10:02 P.M. to discuss the superintendent’s evaluation.
The board returned to regular session at 10:20 P.M.
Chair Dersham read the following statement: Overall the board and the administrative team are satisfied with your leadership and performance. We appreciate the stability you provide for our district and your efforts at improving our school district’s performance and dedication to the students’ education, within the economic climate we find ourselves in.
Board requests for March
Alternative Education Update Policies for Adoption
Board Evaluation Creslane Traffic Update – Mr. Ehrich
Finance Committee Option Levy Update Town Hall Meeting Discussion
ADJOURNMENT: The board meeting adjourned at 10:30 P.M.
Dr. Rick Stuber, Superintendent
Connie D. Dersham, Chair