The regular school board meeting of the Board of Directors of Lane County School District #40, Creswell, Oregon, was held Wednesday, March 14, 2007 beginning at 7:05 P.M. in the Creswell School District Office Board Room, 998 A Street, Creswell, Oregon, 97426, with Chair Thompson presiding.



                                                Gary Clark

                                                Anne Freske

                                                Lee Kounovsky

                                                Ken Leatherman




Mike Arnold

John Sells



ALSO PRESENT:              Dr. Rick Stuber, Superintendent

                                                Jennifer Heiss, Business Manager

                                                Ellen Adler, Director of Special Education/NCLB

                                                Joel Higdon, Technology Coordinator

                                                Jacque Robertson, Creslane Elementary Principal

                                                Jan Ophus, CHS Principal

                                                Marilyn Cruzan, Administrative Secretary

                                                Leisha Price, Student Representative

                                                Hugh Turnbull, The  Chronicle



                01.          Action, establish a quorum

Chair Thompson announced that a quorum of the board was present.


                02.          Pledge of Allegiance



               03.           Visitors:  Mrs. Thompson announced that if an audience member would like to speak to the board on an agenda item this evening, there are forms to fill out by the door.


Dr. Stuber reported that Sgt. Long N. Nguyen died February 10, 2007 in Mazar-e-Sharif, Afghanistan.  He was assigned to the 141st Brigade Support Battalion based in Portland, Oregon.   





Page 2 – Regular Board Meeting Minutes – 3-14-07



04.              Action, approve agenda/add items

Mrs. Thompson added item 21a  Board Position 5 to the agenda.  Mr. Clark moved to approve the agenda as amended.  Mr. Leatherman seconded and THE MOTION CARRIED UNANIMOUSLY.



05.          Action, approve the February 14, 2007 Regular Board Meeting Minutes

Mr. Clark moved to approve the February 14, 2007 regular board meeting minutes.  Mr. Kounovsky seconded and THE MOTION CARRIED UNANIMOUSLY.


06.          Information, Trustees Reports

Mrs. Thompson thanked the classified employees for the great job they do for the district.  She also complimented the CHS girls’ basketball team and the Rally Squad for their high grade point averages.


                07.         Information, Supervisors Reports

                            Ms. Robertson reported that through school fundraising projects Barbara                                    Sears has raised more that $80,000 for Creslane since 2004. 


08.              Student Representative Report

Leisha Price reported that the Student Council is thinking of offering a scholarship this year and would like the board to participate in choosing the recipient of the scholarship. Mrs. Thompson asked for more details to be presented at the April board meeting.  Three members of the Student Council will spend spring break in New Orleans helping to work on a project  through the Oregon Student Council Association.


09.            Information, Business Manager Report.

There were no questions on the Business Manager’s report.


10.         Information, Superintendent's Report

There were no questions on the Superintendent’s report.  Dr. Stuber reported that fourth grade student Ralyn Case recently spoke to the state Senate Education Committee regarding the inadequate funding for talented and gifted students.


Mr. David Case spoke to the board regarding the district’s breakfast program


Page 3 – Regular Board Meeting Minutes – 3-14-07








12.          Discussion 2007-2008 revenue projections and draft budget information

Mrs. Heiss reported that the first official estimation of revenue for the 2007-2008 school year was less than she had projected in December.  She gave the board the latest revenue update which shows a shortage of approximately $400,000 to $450,000 in the general fund. There are no federal forest fees included in the estimate. This accounts for part of the loss in revenue.   Mrs. Heiss is anticipating another update in the next week or two. The board also reviewed building budgets.  Mr. Ophus explained that at the Site Council meeting last night they discussed funding for varsity soccer should the board decide to fund that sport next year.  The estimated cost is $16,000 for the stipends for both girls and boys soccer, referees and OSAA fees. 


13.                Discussion, Athletic Handbook and policy review

Mrs. Thompson explained that any new policy or policy changes will go to the policy committee first.   There was discussion on the changes recommended by Mr. Goldspink to athletic policies and the athletic handbook.  Dr. Stuber stated that if Mr. Goldspink knew of anyone else who had information or wanted to attend the policy committee meeting they should contact Mr. Kounovsky. Mr. Goldspink’s policy recommendations as well as his comments on the proposed policies that have not been posted will also be reviewed by the policy committee.  Mrs. Freske referred to pages 19, 31 and 32 of the Athletic Handbook.  She said she understood that 31 E was used to close the high school gym to the public and that the public is no longer allowed in the gym on Sunday evenings and that has been a practice in the community for over 35 years.  Mrs. Freske asked that that portion of section E regarding gym closure be stricken and reevaluated.  Mr. Goldspink replied that this policy only applies to high school athletes and high school coaches.  It does not apply to community members.  The policy was developed last spring by the prior Athletic Director through several meetings that included all coaches.  The restriction for off season high school athletes and coaches was brought on by out-of-season sports holding competition on school property at the same time as in-season sports.  Mr. Ophus stated that he did not recall turning anyone down who wanted to use the gym.   Mr. Ophus said there are facility use forms available in the high school office.  An audience member addressed the board regarding the use of a district field for soccer. The group was told they could not use the district fields for soccer because they were in violation of the high school coaches’ handbook even though soccer is not a part of the high school sports program.  She stated that these students did not want to participate in another sport.  Mr. Goldspink said that there are guidelines for

Page 4 – Regular Board Meeting Minutes – 3-14-07


high school athletes participating in high school activities in off-season development and that is what is being violated. Mr. Leatherman clarified  that the current district policy says you can have practice any place but district fields.  Mrs. Thompson re-stated that the policy and  coaches' handbook would go to the policy committee for review with input from Mr. Goldspink and the public.   


                14.          Discussion, Athletic Director position review

Mrs. Thompson advised that this is not a review of Mr. Goldspink. It is a review of the Athletic Director position/coach.  Mr. Goldspink was hired as the Athletic Director with the understanding that the board would review the Athletic Director job description at the end of this school year.  Mr. Goldspink recommended additional prep time for the athletic director whether that person is a coach or not. The time involved ranges between 15 to 35 hours a week at the minimum. It is difficult to schedule contests when you are unable to call other districts during regular school hours.  Mr. Goldspink is a full time teacher, Athletic Director and Head Football Coach.  Mr. Goldspink told the board that in many districts the Athletic Director is also a coach.  Mrs. Thompson stated that the decision on the athletic director position/coaching issue will be an action item at the April board meeting.


The board recessed for five minutes at 9:20 P.M.  The meeting resumed at 9:25 P.M.


15.          Discussion/Action, Club sport recommendations

Audience member Jan Collins thanked the board for their consideration in funding soccer next year.  Mr. Clark moved to take the recommendation of  the high school to fund soccer using Mr. Ophus’ suggestions.  Mr. Leatherman seconded.  Mrs. Thompson expressed concern about taking funds from the study hall position.  Mr. Ophus stated that the CHS Site Council decided that soccer was a high priority for next year.  Also, Mr. Ophus was advised that next year’s Freshman class is small and therefore study hall would not be a high priority need.  Mrs. Thompson asked to clarify that fundraising would pay for assistant coaches.  Mr. Goldspink stated that was correct. THE MOTION CARRIED UNANIMOUSLY.


16.          Action, adopt posted policies

Mr. Kounovsky moved to adopt policies BBF-Board Members Standards of Conduct, BBFA-Board Members Ethics and Conflicts of Interest, BDD-Board Meeting Procedure, DJ-District Purchasing, DJC-Bidding Requirements, DJC-AR-Special Procurements and Exemptions from Competitive Bidding, DJCA-Personal Services Contracts, DJCA-AR-Personal Services Contracts, EBC/EBCA-Emergency Procedures and Disaster Plans.     EBAD-Indoor Air Quality, EBAD-AR-Indoor Air Quality Management Plan, GCBDE/GDBDE-Military leave of Absence, IGBHA-AR3-Alternative Placement, IGBHE-Expanded Options Programs, IGBHE-AR1-Expanded Options Programs

Page 5 – Regular Board Meeting Minutes – 3-14-07



Notification, IGBHE AR-2-Expanded Options Programs Summary District, IGBHE- AR3- Expanded Options Programs Program Check List, IKI-Academic Integrity, JFCH-Alcohol, JFCI-Substance Abuse, JHCC-Communicable Disease, JHCC-GBEB-AR-Communicable Disease.  Mr. Leatherman seconded. Mr. Clark asked about the amount of $150,000 in Policy DJ.  Mrs. Heiss explained that two years ago the legislature adopted completely new purchasing rules. The purchasing policies are the  recommendations  to comply with the new state statutes.  The board may make changes to the OSBA recommendations.   Mr. Clark moved to amend the motion to change the amount in Policy DJ  from $150,000 to $75,000.  Mrs. Freske seconded. THE AMENDMENT TO THE MOTION CARRIED UNANIMOUSLY.  Mrs. Thompson referred to Policy DJC.  She would like to see the language “Contracts between public agencies utilizing an existing solicitation or current requirement contract of one of the public agencies that is a party to the contract as provided by law “which was stricken by OSBA added back into the policy for the purpose of clarification. THE AMENDED MOTION CARRIED UNANIMOUSLY. 


17.          Action, post proposed policy IGBCA

Mr. Kounovsky moved to post policy IGBCA Parent Involvement.  Mr. Clark seconded.   Mr. Kounovsky clarified that this policy is for non-Title I schools. THE MOTION CARRIED UNANIMOUSLY.


                18.          Action, Personnel Report

Mr. Clark moved to approve the personnel report.  Mrs. Freske seconded and THE MOTION CARRIED UNANIMOUSLY.


                19.          Action, licensed staff contract renewals

Mr. Clark moved to approve the licensed staff contract renewals.  Mrs. Freske seconded and THE MOTION CARRIED UNANIMOUSLY.


20.                Action, appoint graduation/promotion diploma presenters

Mrs. Thompson appointed Mr. Leatherman and Mr. Sells to present diplomas  at the high school graduation and certificates at the 8th grade celebration.


21.                Action/Discussion, Position #1 Budget board vacancy

Mrs. Thompson announced that there were no applicants for the vacant budget board position.  She asked Mrs. Freske to bring a nomination to the board at the April meeting.


                21. a       Board Position #5

Mrs. Thompson advised the board that a letter of resignation was received from Mr. Arnold today.  Mr. Clark moved to leave the position open until after the May election and appoint the position number 5 winner to the position until


Page 6 – Regular Board Meeting Minutes – 3-14-07



June 30. 2007. Mr. Leatherman seconded and THE MOTION CARRIED UNANIMOUSLY.


22.                Action, School Board evaluation review

Mrs. Thompson thanked everyone for their participation.  Mr. Clark moved to accept the board evaluation.  Mr. Kounovsky seconded and THE MOTION CARRIED UNANIMOUSLY.           


23.                Action, Superintendent Evaluation review

Mr. Clark moved to accept the Superintendent evaluation.  Mr. Kounovsky seconded.    Mrs. Thompson read the following statement: The Creswell School District Board of Directors is pleased with the direction the district is going under the leadership of  Dr. Stuber.  We appreciate Dr. Stuber’s leadership. He cares about our students and is involved in our community.  The Scope and Sequence and Learner Outcomes have made an impact on our children’s education and we look forward to the future under his guidance.  He continues to set the standards high for our district in preparing students for success.  Thank you Dr. Stuber.  Mr. Kounovsky seconded AND THE MOTION CARRIED UNANIMOUSLY. 



ADJOURNMENT:     The board meeting adjourned at  10:05 P.M.







Dr. Rick Stuber,  Superintendent





Kathy Thompson, Chair