SUPERINTENDENT REPORT – September 2009

Submitted by Ruby Price, Superintendent, Creswell School District

 

 

 

Health Alert:  Creswell SD Proactive Plan to deal with H1N1 (Swine Flu) in schools

 

The H1N1 virus (formally Swine Flu) has officially been declared a Pandemic Illness and the hospitals in our community have seen an increase in cases in the past few months.  In an effort to protect our staff and students and implement appropriate precautions and work practices, Creswell Public Schools will follow CDC (Center for Disease Control) guidance, which is meant to minimize the risk of potential staff & student exposure, illness, and the spread of H1N1 influenza in our schools.  Additionally, all action taken by the District will be based on direction given by Lane County Public Health.  The attached plan is the protocol that every principal, department supervisor has reviewed thoroughly with their employees.  Information/proactive guidelines will be sent out to parents/guardians within the first weeks of school opening in September.

 

 

Highlights of work accomplished toward meeting 2009-2010 Goals for the Creswell School District       

 

           

Goal 1:           To align entire district as one educational unit.

 

                        The entire Creswell School District staff team, licensed and classified, met at CHS on August 31, 2009, to for a Welcome Back Breakfast/Kick-off Challenge.  Board Chair Gary Clark set tone for the school year with a greeting of appreciation for staff and an introduction to the Board’s vision and goals for 2009-10. 

 

                        District-wide PBS (Positive Behavior Support) Team, with members from every school site, is working together to develop a comprehensive plan of action for the 2009-10 school year.

                                   

Goal 2:           To increase the percentages of district students meeting and exceeding Oregon State Assessment Standards.

 

                        “Make student learning the priority of our schools” is the phrase that is being heard over and over through out the Creswell School District.    All teachers and administrative staff have taken a detailed survey/needs assessment to determine next steps, receiving professional support from Lane ESD (Educational Service District) and the Oregon Data Project facilitators.  An OSIF (Oregon School Improvement Facilitator) met with CMS teachers on September 8th to begin intensive work to analyze student data; they will use this work to begin the process of setting critical goals for instruction and student achievement.   Support of this caliber will be part of the plan of action for all teachers throughout the district, with a focused emphasis on student learning as a consequence of effective teaching.

 

 

 

Goal 3:           To build visible community pride in Creswell Public Schools, the school district will increase its engagement in the Creswell Community through expanded communications, collaboration, and involvement opportunities. 

                       

The Creswell Key Communicator Network is up and running, with more than 50 new Key Communicators signing up in response to the following invitation which was featured in the Chronicle, posted on the district Web site, and mailed to patron homes who had expressed a possible interest in serving.

 

“To build on this momentum, I would like to extend a personal invitation to parents, patrons, students, staff, and community members to participate in Creswell Public Schools’ Key Communicator Network.  I firmly believe that open lines of communication are critical to creating the best educational environment for our students and school community.  Key communicators are opinion leaders among their friends, family, and colleagues.   Our Key Communicator Network is built on two-way communications; I am expanding the network and want to include as many people as possible.    I will keep you informed about what is going on in the district and I would like you to help us keep our "fingers on the pulse" of our community, questions/concerns that arise,  rumors that are flying, need for more information on some issues, etc.  As a Key Communicator, you will:

 

·          Receive information from the district via e-mail or telephone on a timely basis and communicate info with your community network.

·         Will help people know more about the school district and help the school district know more about what people think, feel, and know.

·         Keep superintendent informed re: the "pulse of the community", questions.

·         Work to communicate to friends and families on school issues that affect us all.

·         Help community members and parents find the answers they need, when they need them.

 

As a member of the Key Communicator Network, you will have minimal physical responsibilities.   Key Communicators will meet just twice a year, fall and spring.   Most often, our information will arrive via e-mail for the sake of simplicity and economy.  I want to invite everyone interested to come to our Kick-off  Key Communicator Meeting, scheduled for September 10th at 7:00 PM in the Media Center at Creslane Elementary.  Thank you again for your commitment to our schools and community.  Developing one-on-one relationships is the most effective means of communication with a community.  Although I am looking forward to seeing you all at our Key Communicator Kick-off on September 10th, you do not have to attend to sign up.  It is easy to become a Key Communicator; you can just fill out attached form and leave at the district office or school or e-mail information to Ruby Price at rprice@creswell.k12.or.us at the district office.

 

 

Goal 4:           To close the achievement gap and increase the number of students who graduate from CHS, prepared and motivated for college or technical training opportunities

 

 

 

                        Christine Collins has been hired as the new Assistant Principal for CHS.  She brings a level of experience and expertise in the area of student support/management, professional learning community development, and more that will provide support for CHS and the entire district.  Plans are already underway to improve identification of and create interventions for at-risk students K-12 with the goal to close the achievement gap.

 

Goal 5:           To realign the district budget to support district goals, keeping student achievement as top priority.

 

                        The Finance Committee, under the capable direction of Dr. Lonn Robertson, is off and running with the first meeting of 2009-10 scheduled for September 16th, with the charge from the school board to develop an inclusive process that includes the Creswell community in the conversation to realign the district budget to support district goals, keeping student achievement as top priority. 

                       

The committee’s charge will be to implement board:

                        Make student learning the priority of our schools:

         Align all practices and procedures to promote student learning.

         Maximize and direct resources to support teaching and learning, in classrooms and extensions thereof.

 

 

 

Goal 6:           To ensure completion of the Creswell Middle School Bond construction project during the 2009-2010 school year; to continue to monitor long range building needs based upon projected student enrollment with focus on Creslane building age/capacity.

 

                        During the final countdown before the first day of school for students, the CMS parking lot was paved, all work on internal plumbing issues was completed and floors re-installed, and the dedicated custodial staff adjusted their schedules to wax and prepare the floors for occupancy.

 

                        Work on the field continues; projected date for completion is mid-October or before.

 

Information update on Volleyball JV 2 Team status:

 

Thanks to our coaches who are passionate about the game of volleyball and making sure that kids get a chance to play we have been able to resolve the challenge of continuing to field our JV2 volleyball team for 2009.  Under Anna Baltrusch’s vision and leadership, the coaches have agreed to share available funds in a manner that will ensure quality coaching to continue under option 2 which keeps the JV2 volleyball a part the Creswell program.

 

 

Agenda item summary:

 

Agenda item 11.       Recommend approval of Construction Excise Tax Intergovernmental Agreement addendum Request by City of Creswell to revise

 

 

Intergovernmental Agreement to increase percent that City would retain of collections for Construction Excise Tax for Creswell School District.  City Manager Mark Shrives provided the documentation to support the city’s request; in addition, he attended the August Board meeting, answering any questions/concerns with thorough in-depth answers.

 

Agenda item 15.      Recommended that the revised transportation supplemental plan adjustment be adopted.  This will alleviate overcrowding on the busses and need for additional routes.

 

Agenda item 16.      Recommend approval of CCI-PE (Commitment to Continuos Improvement through Performance Evaluation) to support Board goals to align the district as an educational unit, increase student achievement, and close the achievement gap by ensuring student learning through effective teaching/instructional practice.

 

Agenda item 17.      Recommend that the board authorize Quality School Construction Bonds in the amount of $500,000.

 

Agenda item 18.      Discussion, corporate sponsorship policy.  Recommend review of proposal presented by principal of CHS.

 

Agenda item 19.      Action, Athletic Director position.  Recommend approval of action to make an exception to policy governing AD position; recommend approval to hire candidate for AD as presented by CHS principal.

 

Agenda item 20.      Recommend discussion of Booster request with possible assignment to sub-committee for more review.

 

Agenda item 21.     OSBA Election for Legislative Policy Committee representative.

 

Agenda item 23.      Discussion, OSBA Convention

 

 

 

 

 

BOARD AGENDA FACT SHEET

CRESWELL SCHOOL DISTRICT #40

Resolution 0910-6

 

MEETING DATE:         September 9, 2009     

DATE PREPARED:         September 1, 2009

AGENDA ITEM:            #11  

AGENDA TITLE:           Construction Excise Tax Intergovernmental Agreement addendum

 

ITEM REQUESTED BY:  City of Creswell

 

INFORMATION:

 

In June 2008 the school district and the City of Creswell entered into an intergovernmental agreement for the City to collect a construction excise tax.  The agreement stated that the collection fee would be revisited in one year.  August 2009 the city requested the fee be revised.  Based on subsequent negotiations a revised intergovernmental agreement is requested to be adopted that would change the fees from 1% to 3% of the CET collected if less than $10,000 and 1% of CET for any CET collection of $10,000 or greater.

 

RECOMMENDATION:

 

It is recommended that the revised agreement be adopted.

 

RESOLUTION:

 

BE IT RESOLVED that the revised Intergovernmental Agreement with the City of Creswell to collect and remit construction excise tax be adopted.

 

 

 

 

 

 

 

 

 

 

­­­­­­­­­___________________________           __________________________

Board Chair                                                Superintendent

 

 

 

 

BOARD AGENDA FACT SHEET

CRESWELL SCHOOL DISTRICT #40

Resolution 0910-7

 

MEETING DATE:         September 9, 2009     

DATE PREPARED:         September 1, 2009

AGENDA ITEM:            #14

AGENDA TITLE:           Transportation Supplement Plan

 

ITEM REQUESTED BY:  Theresa Bichsel-Cook, Transportation Supervisor

 

INFORMATION:

 

On May 20, 1992 the board adopted a transportation supplement plan to transport students living within a mile of a school due to hazardous conditions for walking to school.  With the addition of street and sidewalk improvements, the hazardous conditions no longer exist in several of those areas.  Maps are included in the board packets. 

 

No changes will be made to current bussing routes until the sidewalks and roads have been completed and it is safe for students to walk. 

 

 

RECOMMENDATION:

 

It is recommended that the revised supplemental plan be adopted.  This will alleviate overcrowding on the busses and need for additional routes.

 

RESOLUTION:

 

BE IT RESOLVED that the revised supplemental transportation plan be adopted.

 

 

 

 

 

 

 

 

 

­­­­­­­­­___________________________           __________________________

Board Chair                                                Superintendent

 

 

Existing stops as required by Supplemental plan  August 2009

Proposal would require an improved path along the west end of the CMS field, or might be taken care of under existing plans with the CMS new construction for those students in the area directly South of the Middle School. 

Walking routes are as follows allowing students to walk on improved sidewalks or pathways the whole route and still maintain less than a 1-mile walk to school.

 

Propose to delete stops on Holbrook

            Currently 2 stops-one at 5’C’s and one at Holbrook and Evelyn Street..

            Creslane to King’s Row/5 C’s .8 mile

            Walk route from Creslane on A Street

Right on 7th

Left on Oregon/Cross Oregon at the sidewalk

Right on 3rd

Right on D St

Left on Holbrook

Continue on Holbrook to Mary Neal, Evelyn, Kings Row

            Sidewalks all the way

            H.S. Students would use the path on the East side of Creslane to CHS


Propose to delete stop at 2nd and F. St Apartments

            Walk route with sidewalks all the way-Total distance

            From Creslane on A Street, Right on 7th Street, Left on Oregon Avenue, Right on 3rd

            Right on D Street,    Left on Holbrook

            Left on F Street

H.S. Students would use the path on the East side of Creslane to CHS

 

Propose to delete stops at Butte and Odom, Butte and Killingsworth, Butte and Evergreen

Walk Route with sidewalks all the way-under 1 mile

Creslane on A Street, Right on 7th Street, Right on Oregon Ave, CMS path

Left on Barber, Right on 7th Street

Access to Evergreen, Killingsworth, Odom, 9th St, Kings Row, West F Street, Evelyn, Ave.

            H.S. Students would use the path on the East side of Creslane to CHS

 

Proposal to delete stops on Nieblock and Bradshaw

Students would walk on Nieblock, on sidewalks around CHS to the path to Creslane and CMS

 

            We would continue to transport students whose house/driveways are on streets without sidewalk improvements such as:

            Houses facing 10th/Butte- There is no shoulder nor sidewalk

            Houses on the new development on Butte & Kayla Marie

            All areas East of the Railway

            Houses on Hwy 99 S. of F Street, there is no sidewalk

 

 

 

 

BOARD AGENDA FACT SHEET

CRESWELL SCHOOL DISTRICT #40

Resolution 0910-7

 

MEETING DATE:         September 9, 2009     

DATE PREPARED:         September 1, 2009

AGENDA ITEM:            #16

AGENDA TITLE:           Quality School Construction Bonds

 

ITEM REQUESTED BY:  Jennifer Heiss, Business Manager

 

INFORMATION:

 

In August 2009 the district was notified of the possibility of obtaining quality school construction bonds and/or quality zone academy bonds.  Both bonds have a 15 year pay back with zero interest and both bonds would cost 5% for issuance fees.  The QZAB’s have an additional obligation of finding a sponsor that would match 10% of the bonds with cash or donations of goods.  The bonds would give the district an opportunity to identify and implement specific facility needs.  The payback would be $33,333 per year which would be funded out of district maintenance general fund. 

 

 

RECOMMENDATION:

 

It is recommended that the board authorize Quality School Construction Bonds in the amount of $500,000.

 

 

RESOLUTION:

 

BE IT RESOLVED that Quality School Construction Bonds be authorized for $500,000.

 

 

 

 

 

 

 

 

­­­­­­­­­___________________________           __________________________

Board Chair                                                Superintendent

 

 

 

 

 

BOARD AGENDA FACT SHEET

CRESWELL SCHOOL DISTRICT #40

Resolution 0910-9

 

MEETING DATE:             September 9, 2009        

DATE PREPARED:            September 1, 2009

AGENDA ITEM:               #17

AGENDA TITLE:               Corporate Sponsorship policy

 

ITEM REQUESTED BY:  Jennifer Heiss, Business Manager

 

INFORMATION:

Proposed Policy:  Creswell School District accepts offers of Corporate Sponsorship into our General Athletic Funds.  These funds will be distributed to Creswell High School Athletics as needed and determined by the Creswell High School.  Funds donated to District Athletics shall be budgeted, accounted for and expended in a manner consistent with district policies.  These funds will meet all Title IX standards.

 

Proposed AR:  A business or corporation interested in sponsoring a banner will adhere to the following agreement:

·         A sponsor will have a 4’8” to 4’10” banner displayed in the main high school gymnasium for one year. This agreement will be renewed or cancelled by either party by August 30th of each year.

·         Sponsors will receive entry into all varsity home events for two adults for one year.

·         Sponsors will also have the opportunity to have a banner at other venues (i.e., Soccer, Baseball, Softball fields).

·         Cost of the banner will be the responsibility of the sponsor. Graphics and art work must be approved by the high school principal.

·         Banners will be displayed within 30 days of agreement.

 

RECOMMENDATION:  It is recommended that the board support the corporate sponsorship policy and accompanying administrative rule.

 

RESOLUTION:

 

BE IT RESOLVED, Creswell School District adopt Corporate Sponsorship Policy and Corporate Sponsorship AR.

 

 

 

 

 

 

­­­­­­­­­___________________________             __________________________

Board Chair                                             Superintendent

 

 

 

 

 

BOARD AGENDA FACT SHEET

CRESWELL SCHOOL DISTRICT #40

Resolution 0910-10

 

 

MEETING DATE:         September 9, 2009     

DATE PREPARED:         September 1, 2009

AGENDA ITEM:            #18

AGENDA TITLE:           High School Athletic Director

 

ITEM REQUESTED BY:  Ruby Price, Superintendent;

Gary Mounce, CHS Principal

 

INFORMATION:

 

The candidate chosen by the selection committee is currently the head Soccer Coach. It was unanimous that Brandy Wittenborn was the first choice for the position.

As to the concerns of the AD meeting responsibilities during their coaching season, a support plan would be in place. The plan would be for the administration to provide daily support in terms of coaches, scheduling changes, transportation, officials, and student eligibility. We would also provide supervision at any contests which would be in conflict with the Soccer schedule.

If the board is willing to consider and approve this recommendation for hire this year, then we will evaluate the effectiveness of this appointment and make a recommendation for the position next year

 

 

RECOMMENDATION:

 

It is recommended that the board approve Brandy Wittenborn as the CHS athletic director with the administrations proposals to assist during the soccer season.

 

 

 

 

 

 

 

­­­­­­­­­___________________________           __________________________

Board Chair                                                Superintendent

 

 

 

 

 

 

BOARD AGENDA FACT SHEET

CRESWELL SCHOOL DISTRICT #40

Resolution 0910-11

 

 

MEETING DATE:         September 9, 2009     

DATE PREPARED:         September 1, 2009

AGENDA ITEM:            #19

AGENDA TITLE:           Booster agreement

 

ITEM REQUESTED BY:  Ruby Price, Superintendent

 

INFORMATION:

 

The Creswell Booster Club requested that the Memorandum of Agreement with the board be modified to remove the sentence in Logo Wear and Spirit Merchandise:  “Sport specific apparel will be sold by the individual teams, and may be sold at any sporting event”. 

 

 

RECOMMENDATION:

 

It is recommended that the board approve the change in the agreement.

 

 

 

 

 

BOARD AGENDA FACT SHEET

CRESWELL SCHOOL DISTRICT #40

Resolution 0910-11

 

 

MEETING DATE:         September 9, 2009     

DATE PREPARED:         September 1, 2009

AGENDA ITEM:            #20

AGENDA TITLE:           Memorandum of Understanding CEA

 

ITEM REQUESTED BY:  Ruby Price, Superintendent;

 

 

INFORMATION:  During the budgeting process for the 2009-2010 budget the stipend for junior varsity coach was eliminated.  Due to the financial constraints this cannot be reinstated.  In discussions with parents and coaches it has been proposed that the varsity coach agrees to forfeit 20% of her salary, the assistant coach agrees to forfeit 20% of her salary.  These funds are to be used to pay the junior varsity coach position.  This is done voluntarily by the coaches to continue the program but requires agreement with the Creswell Education Association since the varsity coach is covered by the contact with the CEA.

 

 

RECOMMENDATION:  It is recommended that the board approve the MOU.

 

 

 

RESOLUTION:

 

BE IT RESOLVED that approval be given to the memorandum of understanding regarding the one year agreement with the volleyball coaching staff.

 

 

 

 

 

 

 

 

­­­­­­­­­___________________________           __________________________

Board Chair                                                Superintendent