REGULAR SCHOOL BOARD MEETING MINUTES

 

The regular school board meeting of the Board of Directors of Lane County School District #40, Creswell, Oregon, was held Wednesday, December 10, 2003 beginning at 7:00 p.m. in the Creswell High School Library, 33390 Nieblock Lane, Creswell, Oregon, 97426, with Chair Ehrich presiding.

 

BOARD MEMBERS PRESENT IN ADDITION TO CHAIR EHRICH:

                                                                Gary Clark      

                                                                Anne Freske

                                                                Lonn Robertson

                                                                John Sells

                                                                Kathy Thompson

                                               

BOARD MEMBERS NOT PRESENT:

                                                                Connie Dersham                                                               

 

 

ALSO PRESENT: Dr. Rick Stuber, Superintendent

                                Judy Hillman, Business Manager

                                Ellen Adler, Director of Special Education

                                Jacque Robertson, Creslane Elementary Principal

                                Shirley Burrus, CMS Principal

                                Jan Ophus, CHS Principal

                                                                Marilyn Cruzan, Administrative Secretary

                                                                Helen Hollyer, The Chronicle

                               

 

ROLL CALL

                01.                Action, establish a quorum

Chair Ehrich announced that a quorum of the board was present.

                               

02.                   Pledge of Allegiance

 

RECOGNITION OF VISITORS

03.                   Visitors: 

Mr. Ehrich announced that if an audience member would like to speak to the board on an agenda item this evening there are forms to fill out by the door.

 

APPROVE AGENDA

04.                 Action, approve agenda/add items

Mr. Ehrich announced that item 11 would be eliminated from tonight’s agenda.  The amended agenda was approved by board consensus.

 

 

MINUTES OF PREVIOUS MEETING

05.                 Action, approve the November 12 , 2003  regular board meeting minutes.

Dr. Robertson moved to approve the minutes of the November 12, 2003 regular board meeting.  Mrs. Thompson seconded and THE MOTION CARRIED UNANIMOUSLY.

Page 2 – Regular Board Meeting Minutes – 12-10-03

 

06.                 Information, Trustees Reports.

A.                  OSBA Convention-Mrs. Dersham

Mrs. Dersham was not present to give her report.

B.                   OSBA Negotiations Contract – Mrs. Freske

Mrs. Freske reported on the OSBA conference.   The board listened to the song “Now’s the Time to Put Children First”, which was the theme of this year’s convention.  Mrs. Freske stated that the district has decided to use a professional negotiator for the upcoming  negotiations.  The Negotiation Committee has met with a representative from Oregon School Boards Association who will do a contract analysis.  A representative from OSBA will attend the January board meeting to meet the board.  He will He  hhhhhh   She also advised the board that Shared Resources Committee members, Mrs. Dersham, Dr. Adler, Mr. Dersham and herself visited the North Clackamas School District on November 18.  They learned about three district sponsored charter programs.  One of which will allow students to receive a two-year college Associate Degree along with a high school diploma in a five-year program.

 

Dr. Robertson asked if it would be possible to have a report from the Music Boosters group.  Mr.  Ehrich asked Mr. Opus to invite Debbie Prechtel to address the board regarding the Music Boosters.

 

07.                 Information, Supervisors Reports.

A.                Math Curriculum Committee

Mrs. Burrus introduced Mr. Stan Mercer, CMS teacher, who gave a presentation on the district’s math curriculum and the system used by the district to teach the curriculum.

 

08.            Student Representative Report.

Haleigh Harrold, student representative, reported that Student Council was asked for ideas on how to use the funds recently allocated to the high school.  Electives such as a leadership class, band, choir and a study hall were suggestions.

 

09.            Information, Business Manager Report.

A.                Capital Fund Balance

There were no questions on the Business Manager’s report.    Dr. Stuber advised the board that the audit report is not available this evening.  The audit report will be on the January board meeting agenda.

 

10.            Information, Superintendent Report.  

A. Business Manager Update

Dr. Stuber advised the board that he has decided on an interim Business Manager at this time.  The Strategic Planning Finance Committee has requested a review of the district finance and business services.  Dr.  Stuber will contact COSA (Confederation of Oregon School Administrators) to discuss a proposal for such a review.

Page 3 – Regular Board Meeting Minutes – 12-10-03

 

 

B. Lane ESD Ending Fund Balance Report

Dr. Stuber distributed a report on the Ending Fund Balance prepared by Lane ESD Business Manager David Standridge.

 

 

                UNFINISHED BUSINESS

 

11.               Action, 2004-2005 Board Goals

This item was tabled until the January board meeting.

 

12.               Action, Budget Board Positions

The board nominating committee met and reviewed the budget board application and nomination presented at the December board meeting.  Their recommendation to the board was to approve Sue Bowers for Position 5 and Kevin Solesbee for Position 2.  Mr. Ehrich moved to approve the nominating

committee’s recommendation.  Dr. Robertson seconded and THE MOTION CARRIED UNANIMOUSLY.  Dr. Robertson stated that a budget board member has asked to be relieved of his duties on the committee.  Dr. Robertson  requested that the Chronicle run an advertisement for a budget board member.

 

                NEW BUSINESS

 

14.             Action, Post 2004-2005 School Calendar for Input

Mrs. Freske moved to post the 2004-2005 School Calendar.  Mr. Clark seconded and THE MOTION CARRIEDUNANIMOUSLY.

 

15.            Discussion, Nepotism policy

Mr. Ehrich stated that due to a hiring recommendation on this month’s personnel report the board leadership felt it was prudent to review and discuss the situation that has developed.  Currently there is no district policy on nepotism.   Dr. Stuber said that his research on the subject requested by the board leadership found that there is no state law that prohibits a school district from employing someone who is related by marriage or bloodlines to a board member or current staff member.  There is a law that allows the board to disqualify a candidate for a position in this situation but the language says the board may do so.  The law does not state that they have to. Dr. Stuber also stated that he thought it was important for the board to give some assurance to the community that in the hiring process the best person was recommended for the position.  The steps in the hiring process are detailed in the elementary principal’s board report.  The board needs to consider whether or not there might be a problem relating to matters of grievance or supervision because of a supervisor’s relationship to an applicant.  Dr. Stuber advised that there are two candidates on the personnel report that are closely related to two board members.  Those board members need to declare a conflict of interest and vote accordingly.  Mr. Ehrich shared a letter written by Mrs. Dersham expressing her concerns regarding the recommendation to hire Mrs. Robertson.  Mrs. Freske read a statement to the

Page 4 – Regular Board Meeting Minutes – 12-10-03

 

board  stating her concerns regarding the same hire recommendation. Board discussion followed.  Mr. Ehrich charged the Policy Committee with developing a policy on nepotism. Dr. Robertson suggested that the policy committee also develop a district-wide hiring policy.  Dr. Robertson recommended enlarging the policy committee to possibly include the board chair. Mr. Ehrich stated that his wife is an employee of the district.  Mrs. Freske thought it would be good idea to have a district person to oversee human rights laws.

                               

16.            Action, Personnel Report

Dr. Robertson declared a conflict of interest and stated he would abstain from voting on the hire recommendation for Lynn Robertson.  Mrs. Freske declared a potential conflict of interest and stated she would abstain from voting on the hire recommendation for Dave Freske. 

 

Dr. Stuber recommended that Mr. Gant’s retirement request be approved.  Mr. Gant needs to sign an agreement with the district in order for him to work for the district for the remainder of the year.  LUBC has changed the language in the original memorandum of agreement and the board needs to approve the changes in language. 

 

Mr. Ehrich moved to approve Mr. Gant’s retirement and directed Dr. Stuber to negotiate a memorandum of agreement.  Mrs. Freske seconded and THE MOTION CARRIED UNANIMOUSLY.

 

Mr. Ehrich moved to approve the hire recommendations for Keira Brown, Laura Bruni, Kathy Clark and Justin Thurman.  Mrs. Thompson seconded and THE MOTION CARRIED UNANIMOUSLY.

 

Mr. Clark moved to approve Dave Freske as volunteer Assistant Boys Basketball Coach.  Mr. Sells seconded.  THE MOTION CARRIED AS FOLLOWS:

MR. CLARK – YES

MR. EHRICH – YES

MRS.  FRESKE – ABSTAINED

DR. ROBERTSON – YES

MR. SELLS – YES

MRS. THOMPSON – YES

 

Mr. Ehrich moved to approve the hire recommendation for Lynn Robertson.  Mr. Clark seconded and THE MOTION CARRED AS FOLLOWS:

MR. CLARK – YES

MR. EHRICH – YES

MRS. FRESKE – NO

DR. ROBERTSON – ABSTAINED

MR. SELLS – YES

MRS. THOMPSON - YES

 

 

Page 5 – Regular Board Meeting Minutes – 12-10-03

 

17.            Action,  2002-2003 Audit

This item was tabled until the January board meeting.

 

                18.                 Action, Posting Policy Revisions

A. IKF-AR Diplomas

B.                     BHD Board Compensation and Expenses

C.                   IICA-AR Field Trips

Dr. Robertson moved to post revised policies IKF-AR Diplomas, BHD Board Compensation and Expenses and IICA-AR Field trips to be voted on at the January board meeting.  Mr. Sells seconded. Dr. Robertson briefly reviewed each policy. THE MOTION CARRIED UNANIMOUSLY. 

 

                19.                Action, PERS Resolution

The board discussed the resolution to refinance the district’s unfounded pension liability.  Dr. Robertson moved to reject the opportunity to participate at this time.  Mr. Sells seconded. 

THE MOTION FAILED AS FOLLOWS:

MR. CLARK – YES

MR. EHRICH – NO

MRS. FRESKE – NO

DR. ROBERTSON – NO

MR. SELLS – YES

MRS. THOMPSON – NO

 

Mr. Ehrich moved to approve the resolution with an interest cost of no more than 6%.  Dr. Robertson seconded.

THE MOTION FAILED AS FOLLOWS:

MR. CLARK – NO

MR. EHRICH – YES

MRS. FRESKE – NO

DR. ROBERTSON – YES

MR. SELLS – NO

MRS. THOMPSON – NO

 

                20.                Action, Resolution to Revise Business Appointments

Mr. Clark moved to approve the revised Business Appointments as presented.  Mr. Sells seconded.  Mr. Ehrich amended the motion to add the food service supervisor as a confidential employee.  Mr. Sells seconded the amendment.  THE AMENDMENT TO THE MOTION CARRIED UANIMOUSLY.  THE MOTION TO APPROVE THE REVISED BUSINESS APPOINTMENTS CARRIED UNANIMOUSLY.

 

Mr. Ehrich acknowledged and thanked Mrs. Hillman for her service to the district.

               

 

 

 

 

Page 6 – Regular Board Meeting Minutes – 12-10-03

 

 

                                Board requests for January

                                Board Goals

                                Science Curriculum Presentation

               

 

 

                ADJOURNMENT:     The board meeting adjourned at  9:45 P.M.

 

 

 

________________________________

Dr. Rick Stuber,  Superintendent

 

 

______________________________________

Don Ehrich, Chair