The regular school board meeting of the Board of Directors of Lane County School District #40, Creswell, Oregon, was held Wednesday, January 14, 2004 beginning at 7:00 p.m. in the Creswell School District Office Board Room, 998 West A Street, Creswell, Oregon, 97426, with Chair Ehrich presiding.



                                                                Gary Clark             

                                                                Anne Freske

                                                                Lonn Robertson

                                                                Kathy Thompson



                                                                Connie Dersham                                                  

                                                                John Sells


ALSO PRESENT:                               Dr. Rick Stuber, Superintendent

                                                                Dave Standridge, Interim Business Manager

                                                                Ellen Adler, Director of Special Education

                                                                Jacque Robertson, Creslane Elementary Principal

                                                                Shirley Burrus, CMS Principal

                                                                Jan Ophus, CHS Principal

                                                                Marilyn Cruzan, Administrative Secretary

                                                                Taylor Madden, The Chronicle




                01.          Action, establish a quorum

Chair Ehrich announced that a quorum of the board was present.


02.            Pledge of Allegiance



03.            Visitors: 

Mr. Ehrich announced that if an audience member would like to speak to the board on an agenda item this evening there are forms to fill out by the door.



04.          Action, approve agenda/add items

Mr. Ehrich announced that agenda items 14 and 15 will be tabled, an action item will be added as number 22 and the Executive Session will not be held. Mr. Clark moved to approve the agenda as amended.  Mr. Ehrich seconded and the motion carried unanimously.






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05.          Action, approve the December 10 , 2003  regular board meeting minutes.

Mr. Clark moved to approve the minutes of the December 10, 2003 regular board meeting.  Dr. Robertson seconded and THE MOTION CARRIED UNANIMOUSLY.


06.          Information, Trustees Reports.

Dr. Stuber introduced Mr. Sean Banks, a representative from Oregon School Boards Association, who will be conducting a contract analysis for the district for the upcoming negotiations.  Mr. Banks gave the board a brief overview of the negotiation process.


Dr. Stuber reported that he has not received a response from the Music Boosters group.  He will ask Mrs. Prechtel to attend the February board meeting and give a report to the board.


07.          Information, Supervisors Reports.

A.            Science Project Presentation, Creslane/U of O Staff

Molly Emmons and Shannon O’Leary, U of O graduate students who are working in the second and fifth grade classrooms this year, gave a presentation to the board.  Their presentation included science experiments they have shared with the students in the classroom.


08.            Student Representative Report.

Haleigh Harrold, student representative, reported that CIM testing will take place next week.  The Winter Formal will be held this Saturday.


09.            Information, Business Manager Report.

Dr. Stuber introduced Dave Standridge, Interim Business Manager, to the board.  There were no questions on the business report.


10.          Information, Superintendent Report.

A.            State Assurances Statement

Dr. Stuber reported that the district is in compliance with state standards.


B.            COSA Focused Management Study

Dr. Stuber advised that the district has agreed to a contract with Oregon School Services Bureau in the amount of $3,500 to conduct a business management study. The bureau has assigned Mrs. Heiligman to do the on-site work collecting data.  A preliminary meeting with Dr. Stuber and Mrs. Heiligman will take place on January 16.  A decision regarding the business manager position will be made after the study has been completed.




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Dr. Stuber reported that Wells Fargo bank had conducted a promotion to increase the number of new accounts.  Wells Fargo chose Creswell School District as the recipient of a $250.00 donation from that promotion. Also,  The Chronicle has conducted a new subscription drive and has donated $100.00 to the district.





11.                Action, 2004-2005 Audit Report

Dr. Stuber suggested that since the board had just received the audit document they should contact Mr. Standridge with any questions on the audit.  Mr. Ehrich stated that in the auditor’s letter they noted that no matters involving internal control and its operation were considered material weaknesses.


12.                Action, adopt posted policy revisions to:

A.            IKF-AR Diplomas

Dr. Robertson moved to adopt the modifications to  IKF-AR Diplomas.  Mr. Clark seconded.   Dr. Robertson explained that  changes at the state level included changing English to Language Arts and adding educational plans and profiles as required in IKF-AR.  Also changed was The High School Completion Diploma to the Alternative Education Diploma which uses courses rather than credits.  THE MOTION CARRIED UNANIMOUSLY.

B.                  BHD Board Compensation and Expenses

Dr. Robertson moved to adopt policy BHD Board Compensation and Expenses.  Mr. Clark seconded.  Dr. Robertson said that the intent of this policy is to clarify for current and future board members what is expected of them regarding out of pocket expenses.  THE MOTION CARRIED UNANIMOUSLY

C.            IICA-AR Field Trips

Dr. Robertson moved to adopt revised  IICA-AR Field Trips. Mr. Clark seconded.   Dr. Robertson advised that the  language “list names of drivers, types of vehicles and whether a Type 10/20 license is required for the driver” was added to the methods of transportation portion of the trip request form.  THE MOTION CARRIED UNANIMOUSLY.


                NEW BUSINESS


13.                Action, Personnel Report

Mr. Ehrich stated a conflict of interest and said  he would be abstain from voting on the leave of absence portion of the personnel report. 





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Mr. Ehrich moved to approve the recommendation to hire and resignation  portion of the personnel report.  Dr. Robertson seconded and THE MOTION CARRIED UNANIMOUSLY.  Dr. Robertson moved to approve the leave of absence request.  Mrs. Freske seconded and THE MOTION CARRIED AS FOLLOWS:







14.            Action, Lane ESD Resolutions

Item tabled.


                15.          Discussion, Construction Bond Balances

Item tabled.


16.          Action, 2003-2004 Board Goals

Dr. Robertson moved to approve the board goals for 2004 drafted in September 2003.  Mrs. Freske seconded and THE MOTION CARRIED UNANIMOUSLY.  The board goals will be made available to each school and posted in the District Office.


17.          Action,  2004-2005 School Calendar

Dr. Stuber explained the revisions made to the calendar at today’s administrator’s meeting. Dr. Robertson moved to approve the 2004-2005 School Calendar as revised.  Mr. Clark seconded and THE MOTION CARRIED UNANIMOUSLY.


18.                Action,  Budget Board Application

Mr. Ehrich announced that the board had received a letter from Mr. Taylor resigning from the budget board.  Dr. Robertson nominated Mr. Mark Johnson as a budget board member.  Mr. Ehrich moved to approve the nomination of Mr. Johnson to the budget board.  Dr. Robertson seconded and THE MOTION CARRIED UNANIMOUSLY.


                19.          Discussion, Valedictorian/Salutatorian Selections

Dr. Robertson distributed information to the board regarding valedictorian/salutatorian selection criteria.  A sample policy was included.  The board discussed the selection criteria at length.  Dr. Robertson suggested forming a committee to discuss the criteria.  Dr. Stuber stated that the board did adopt the high school handbook, which delineates how a valedictorian and salutatorian is awarded.  Dr. Stuber also said there should be a policy established to guide administrators in the process of selecting a valedictorian.  Consensus of the board was to not take any action at this time and allow the high school staff to use the current policy to determine this year’s valedictorian selection.   



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                20.          Action,  Out-of-State Trip Request – O’Connell

Dr. Robertson moved to approve the out-of-state trip request presented by Mrs. O’Connell.  Mr. Ehrich seconded and THE MOTION CARRIED UNANIMOUSLY.


21.                Discussion, negotiations, in Executive Session ORS 192.660 (1) (d)

The Executive Session was not held.


                22.          Action,  Measure 30 Resolution

Mr. Ehrich moved to approve the Measure 30 Resolution.  Dr. Robertson seconded and THE MOTION CARRIED UNANIMOUSLY.



                Board requests for February

                                ESD Resolutions

                                Construction Bond Balance

                                Music Boosters Report



                ADJOURNMENT:     The board meeting adjourned at  9:30 P.M.





Dr. Rick Stuber,  Superintendent




Don Ehrich, Chair