The regular school board meeting of the Board of Directors of Lane County School District #40, Creswell, Oregon, was held Wednesday, February 11, 2004 beginning at 7:00 p.m. in the Creswell School District Office Board Room, 998 West A Street, Creswell, Oregon, 97426, with Chair Ehrich presiding.



                                                                Gary Clark             

                                                                Anne Freske

                                                                Lonn Robertson

                                                                John Sells

                                                                Kathy Thompson



                                                                Connie Dersham                                                  



ALSO PRESENT:                               Dr. Rick Stuber, Superintendent

                                                                Dave Standridge, Interim Business Manager

                                                                Ellen Adler, Director of Special Education

                                                                Jacque Robertson, Creslane Elementary Principal

                                                                Shirley Burrus, CMS Principal

                                                                Jan Ophus, CHS Principal

                                                                Marilyn Cruzan, Administrative Secretary

                                                                Taylor Madden, The Chronicle




                01.          Action, establish a quorum

Chair Ehrich announced that a quorum of the board was present.


02.            Pledge of Allegiance



03.            Visitors: 

Mr. Ehrich announced that if an audience member would like to speak to the board on an agenda item this evening there are forms to fill out by the door.



04.          Action, approve agenda/add items

Chair Ehrich stated that two items would be added to the agenda.  Item 18 will be a discussion of the Athletic Director position, item 19 will be the board chair recognizing the classified employees on behalf of Governor Kulongoski.  Mrs. Thompson moved to approve the agenda as modified.  Mr. Ehrich seconded and THE MOTION CARRIED UNANIMOUSLY.




Page 2 – Regular Board Meeting Minutes – 2-11-04



05.          Action, approve the January 14, 2004 regular board meeting minutes.

Dr. Robertson moved to approve the January 14, 2004 board meeting minutes.  Mrs. Freske seconded and THE MOTION CARRIED UNANIMOUSLY.


06.          Information, Trustees Reports.

Mrs. Freske reported that the board Negotiation Committee met with Dr. Stuber and Mr. Sean Banks and is in the process of reviewing the bargaining agreement.  The committee will  be asking for an executive session to bring the agreement to the board prior to taking it to the union.    She requested the board to contact her with any concerns and she will forward them to Mr. Banks and Dr. Stuber.  Mrs. Freske also said that if any board member is interested in possibly being on the Negotiations Committee if they are lacking a member to let her know.


Dr. Robertson stated that he appreciated receiving the Booster Club Treasurer’s report each month.


Mr. Ehrich reported that the district has received a certificate of membership from the Oregon School Board’s Association.


07.          Information, Supervisors Reports.

A.                  6th Grade Presentation

Kim Kuhnhausen and Kendra Prickett, middle school teachers, introduced students Mirkan Schoolcraft and Samantha Strunk-Hintz who gave presentations to the board on the Aztec civilization. 


B.                  Science Curriculum Committee Presentation

Stan Mercer, Creswell Middle School teacher, and Dean Karcher, Creslane teacher, gave a presentation to the board on the science scope and sequence at Creslane and Creswell Middle School. 


Mr. Ehrich stated that a report on the high school science curriculum was included in the board packet.


08.            Student Representative Report.

Haleigh Harrold, student representative, reported that the Sky-Em League Talent show will be held in April.  Creswell High School will have their talent show on April 2.  A Valentine Dance will be held this Saturday.


09.            Information, Business Manager Report.

There were no questions on the Business Manager Report.


Dr. Robertson requested that at some point there might be a discussion on district-wide electricity conservation.  Dr. Stuber said that the district’s energy audit report is available at the District Office.



Page 3 – Regular Board Meeting Minutes – 2-11-04


10.          Information, Superintendent Report.

A.            OSEA Intent to Bargain Letter

Dr. Stuber reported that OSEA has given the board a letter of intent  to bargain.  Dr. Stuber advised the board that after completing the business management study, Mrs. Heilegman has recommended that the district hire a Business Manager.  Some recommendations made by Mrs. Heilegman are in progress while others have to wait until a Business Manager is hired.  She also recommends that there be more staff training on Pentamation.   Mr. Standridge and Mrs. Heilegman will participate in the Business Manager application screening process. Dr. Stuber will meet with Mr. Standridge next week to select applicants for interview.  Mr. Standridge has agreed to help with any training needed for the new Business Manager.  Mr. Standridge will meet with Dr. Stuber and the administrators next week to discuss projections for the 2004-2005 budget. 




11.                Information, construction bond/facilities balances

Dr. Stuber explained that there are two accounts with funding related to facilities.  Fund 248, the Facilities Grant, is funding the district received from the state due to the district’s construction projects.  Initially Dr. Stuber and the board were told that this money was to be used to enhance the new construction such as equipment for classrooms.  Last week Dr. Stuber received a report from the Oregon Department of Education via Mrs. Hillman stating that the fund cannot be spent on capital construction cost.  That appears to be the only restriction. There is approximately $400,000 in Fund 248. This is one time money.  The Capital Projects Fund 402 has a balance of bond and interest dollars not expended in the construction process.  These funds must be spent on something that is bond related.  He reported that there is currently a balance of slightly over 2 million in Fund 402.  Mr. Standridge has been asked to review the bond and clarify what Fund 402 money can be spent on.   Mr. Ehrich suggested that the board refer this to the Bond Oversight Committee. The board charged the Bond Oversight Committee with discussing the possible uses of the bond funds.  The chair of that committee will report to the board at the March meeting.


12.                Discussion, Band Boosters

Dr. Stuber reported that he has not received the data he requested from that group. Mr. Ehrich stated that this item was added to the agenda to provide closure on the issue.  Dr. Robertson suggested that a policy be created for groups representing the district in funding raising activities.  Mrs. Freske expressed concern over liability and agreed that it should be referred to the policy committee for discussion.  Mr. Ehrich charged the policy committee to develop an applicable policy.





Page 4 – Regular Board Meeting Minutes – 2-11-04



                NEW BUSINESS


13.                Action, Personnel Report

Dr. Robertson moved to approve the personnel report.  Mrs. Freske seconded and THE MOTION CARRIED UNANIMOUSLY.


14.            Action, Lane ESD Resolutions

Dr. Stuber recommended approval of the Lane ESD resolutions.  Dr. Robertson moved to approve the Lane ESD Resolutions and the funding they have provided via the flex system.   Mrs. Thompson seconded and THE MOTION CARRIED UNANIMOUSLY.


                15.          Action, Old District Office

Mr. Ehrich reported that the district has received inquires regarding renting the facility.  Mr. Sells moved to have the district obtain the value of the old District Office and put the property up for sale.  Mr. Clark seconded.  Dr. Stuber told the board that it would be costly to upgrade the building.   Dr. Stuber said he would prefer to obtain the value before a board decision is made to sell.  This will give the community an opportunity for input.    Mrs. Thompson added that the Facilities Committee did have the building appraised and did not recommend that the building be sold at that time because the price was not where they thought it should be.  Mrs. Freske amended the motion to have Dr. Stuber obtain the value of the property and come back to the board with the determined value before final board action is taken. Mr. Sells seconded.  THE AMENDMENT TO THE MOTION CARRIED UNANIMOUSLY. 

The amended motion to have Dr. Stuber obtain the value of the old district office property and bring it back to the board before final action is taken on the property  CARRIED UNANIMOUSLY. 


16.          Discussion, Superintendent’s Evaluation

Dr. Robertson moved to use the one page superintendent evaluation  instrument and the board self-evaluation form sent out this year. Dr. Stuber clarified that the 2002-2003 goals remain on the evaluation because they might not have been completed at the time of the evaluation last year. Mr. Clark seconded.  THE MOTION CARRIED UNANIMOUSLY.   


Dr. Stuber suggested that the evaluation instruments be distributed to the same individuals as last year.  Last year’s board chair compiled the information for the board and reviewed the evaluation with the superintendent before the board meeting.  Mr. Ehrich said that he would compile the evaluation information for the board and will keep the staff input confidential.  He asked the board to return the evaluations to Marilyn at the district office.


17.          Discussion, Board’s Evaluation

Discussed at item 16.



Page 5 – Regular Board Meeting Minutes – 2-11-04


18.                Action, Athletic Director Resolution

Dr. Robertson moved to approve the resolution.  Mrs. Freske seconded and THE MOTION CARRIED UNANIMOUSLY.


19.                Classified School Employee Week

Mr. Ehrich read a proclamation from Governor Kulongoski designating March 1 through March 5 Classified School Employee Week in Oregon.  


Mrs. Freske asked if there could be a future discussion on the Oregon State constitutional amendment on school funding equalization.   Dr. Robertson said he would like to have the Finance Committee begin a discussion on a local option levy for November.  Mr. Ehrich charged the Finance Committee with that discussion.   Mrs. Freske will notify Mrs. Meyers.


                Board requests for March

                Superintendent and Board Evaluations





                ADJOURNMENT:     The board meeting adjourned at 9:30 P.M.







Dr. Rick Stuber,  Superintendent




Don Ehrich, Chair